Final RFI Responses have been posted here to the SAM notice on 14 November 2025. The closing date for all incoming RFIs has been extended to: NLT 11:59AM EST on 07 November 2025. The due date for solicitation responses (SF-330 Qualifications) has been extended to 24 November 2025 by 2:00PM EST. RFI Responses have been posted here to the SAM notice on 04 November 2025. 1. CONTRACT INFORMATION: These contracts under a Multiple Award Task Order Contract (MATOC) are being procured as full and open in accordance with Public Law 92-582, the Brooks Act as implemented in FAR Subpart 36.6 and DFARS 236.6. The selection will be based on demonstrated competence and qualifications for the required work. Up to five (5) or more IDC’s will be selected for negotiations based on demonstrated competence and qualifications for the required work. The length of each Indefinite Delivery Contract (IDC) is a maximum of 60 months and will not include optional time periods. The target five (5) or more IDC’s will share a total capacity of $200M of the MATOC. Task Orders will be issued by negotiated firm-fixed-price task orders to the most technically qualified offeror in response to the Task Order Requirement Notification (TORN) and will be issued under the terms and conditions of this MATOC. The government guarantees a minimum value of $4,000 seed task order for each individual IDC. Labor rates for each discipline, overhead rates, and escalation factors for each 1-year time period will be negotiated for each basic IDC and profit will be negotiated for each task order not for each basic IDC. NAICS Codes are 541330 and 541310. This is a full & open procurement and the Small Business Administration (SBA) size standards apply. The SBA average annual receipts limits (as calculated by 13 CFR § 121.104) for NAICS code 541330 is $25.5 million and 541310 is $12.5 million. Work distribution between IDCs: Task Orders (TO) will be distributed according to the experience and qualifications of the A-E firms. The specific contractor chosen for a TO will be selected based on factors such as technical expertise, demonstrated performance, specific ability, TO size and complexity, and contractor availability to complete the TO in the time required. We are going to have the A-E firms compete amongst the highly qualified selectees for each task order. If at least two responsible small businesses are capable to complete a task order, the task order will be reserved for the small business A-E firms. Above all, it is the intent of the New York District to not have a “hollow” contract. To be eligible for contract award, a firm must have a UEID (Unique Entity ID) and be registered in the Department of Defense (DoD) System for Award Management (SAM). If you were not previously registered, please go to https://www.sam.gov. Instructions for new registration are also located at the following link: https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations_v1.7.pdf. Contractors may obtain information on registration and annual confirmation requirements at http://www.sam.gov or by calling (866) 606-8220. If a substitution is necessitated by illness, death, or termination of employment for whatever reason, the selected A-E firm shall notify the Contracting Officer in writing within 15 calendar days after the concurrences of any of these events and provide the following information to the Contracting Officer: Required information for substitution necessitated by illness, death, or termination of employment for whatever reason: The contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution, complete resumes for the new proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications or better qualifications to those of the persons being replaced. The Contracting Officer will notify the contractor within 15 calendar days after receipt of all required information of the decision on substitutions. Approximate award date: May 2026 The wages and benefits of services employees (see FAR 22.10) performing under this contract must be at least equal to those determined by the Department of Labor under the Service Contract Act, as determined relative to the employee’s office location (not of the location of the work). To be eligible for a contract award, the firm must be registered in the DoD Central Contractor Registration (CCR). Registered via the CCR Internet site at http://www.ccr.gov or by contacting the DoD Electronic Commerce Information Center at 1-800-334-3414. 2. PROJECT INFORMATION: A-E services may include but not be limited to the following: General Architect Engineering services to include support of the MILCON programs, Sustainment, Restoration and Modernization (SRM) program, IIS program and other non-military construction programs within NAN/NAD Boundaries. Architect Engineering (A-E) Services for larger scale or more complex projects typically with a construction cost of approximately $10M or greater to include the following: Construction of new and renovation/upgrade of multiple hangar/buildings, maintenance, training facilities (hands-on/simulators), Aviation facilities, Runways and Taxiways, Aircraft Fueling facilities/distribution, Industrial facilities, Vehicle Maintenance facilities, Research & design facilities (Armament, Munitions and Communications), Munitions and Storage facilities, Dining facilities, Academic Labs, Barracks/dormitories, Academic Facilities, Administrative Office Buildings Antarctic/Cold Region Construction. Whole and/or partial building renovations which address interior re-configuration, life/safety, energy conservation, and utility systems. Architectural alterations which address new space requirements, programmed functions such as: maintenance, training facilities, storage, administrative spaces, and Squad/Ops. New building exterior and envelope (cold region) shall follow the architectural compatibility plan defined at the base inclusive of, structural roof systems, insulation and waterproofing, windows, and ATFP. Mechanical/Electrical/Plumbing (MEP): Fire suppression and water supply systems, fire alarm and mass notification system, cybersecurity, fire detection/protection/monitoring and controls, heating and ventilation systems, plumbing systems, electrical systems, telecommunication and cabling systems, closed circuit television (CCTV), alarm and card access systems, and public address systems. Topographic surveys, geological surveys, geotechnical investigations, environmental investigations, Master Planning Studies, Value Engineering Studies, Field Investigation Studies, construction support services. Asbestos and lead abatement services related to building renovation or demolition. Perform/Conduct Design Charrettes including Eco-Charrettes Prepare Studies (to include building, energy, life-cycle studies) Prepare Parametric Designs, to include development of DD Form 1391 preparation. Site & Infrastructure/Seismic Design in accordance with the UFC’s Development of design criteria and basis of design Design work analysis and technical specifications NEPA documentation and coordination Historic Architecture and Section 106 consultation Preparation of Permit applications. Preparation of Design/Build documents Preparation of Arctic foundation designs, building air tightness and HVAC performance for cold/arctic regions. Preparation of designs including HEMP and SCIF areas. Preparation Final Design construction documents Antiterrorism/Force Protection Design in accordance with applicable UFC’s Sustainable Design/GBI/NET Zero Strategy Development Cost estimating using the latest version MII [M2] software. Value Engineering Studies and Cost Schedule Risk Analysis (CSRA). Preparation of deliverables in Building Information Modeling (BIM) format. Drawings in accordance with the Architectural/Engineering/Construction (A/E/C) Computer-aided standard version (CADD) Demonstrated construction phase services: Design during construction Preparation of operation and maintenance manuals Providing technical assistance – responding to requests for information (RFIs) Design Build conformance reviews Shop Drawing Review – review of shop drawings and submittals Conduct site visits Commissioning/enhanced commissioning; Fit-up design support Project Start-up – coordinate with contractors to start up and conduct performance tests of the constructed project. Projects designed under these contracts may require designers to obtain security clearances as well as having physical security measures in place before a firm can do the work. Security clearances are not required at the time of selection or award of a contract. 3. SELECTION CRITERIA: Primary Selection criteria: The selection criteria are listed below in descending order of importance (first by major criterion and then by each sub-criterion). Criteria a through e are primary selection criteria. Criteria f through h are secondary selection criteria and will only be used as tiebreakers among technically equal firms. The firm is required to have the following specific design capabilities: a. Specialized experience and technical competence in: Submit at least four (4) Example Projects in SF-330 Section F that demonstrate experience Building (Whole and/or Partial) Renovation design that includes at least five (5) of the following design elements as a substantial part of the design: Replacement of Architectural Elements; interior re-configuration; Building Seismic Upgrade; Anti-Terrorism/Force Protection upgrades; Mechanical systems; HVAC systems; Electrical upgrades; Fire Protection/Detection Systems; Exterior envelope upgrades including roof; windows and walls; and Asbestos and/or Lead Abatement. The projects shall demonstrate the A/E’s ability to execute design charrettes, concept designs, final designs and prepare final construction bid documents. Projects may include the following facility types: academic facilities, administrative facilities, barracks, research and development facilities, manufacturing facilities, hangers, maintenance facilities and training facilities. The AE shall identify the month and year the 100% Final Design was completed. The AE shall identify the month and year the construction was completed. Projects shall have a construction cost of at least $10M or greater. Construction of the projects must be completed after September 2017. Projects completed before September 2017 will not be considered. Submit at least three (3) Example Projects in SF-330 Section F that demonstrates experience with the following: Infrastructure type designs that include at least one of the listed infrastructure elements as a substantial part of the design. The AE shall demonstrate experience in planning, designing and preparing 100% construction bid documents. Projects may include the following project types (each Example Project shall represent a different project type): Road/Parking Replacement/Repairs; Utility Infrastructure Replacement/Repairs; Utility Central Plant Upgrades/Repairs; and Retaining Wall Upgrades/Repairs. The AE shall identify the month and year the 100% Final Design was completed. The AE shall identify the month and year the construction was completed. Projects shall have a construction cost of at least $5M or greater. Construction of the projects must be completed after September 2017. Projects completed before September 2017 will not be considered. Submit at least three (3) Example Projects in SF-330 Section F that demonstrates experience with the following: Design of new facilities. The AE shall demonstrate experience in sustainable design using an integrated design approach and emphasizing environmental stewardship, with experience in energy and water conservation and efficiency; and employing the LEED evaluation and certification methods. The projects shall demonstrate the A/E’s ability to execute design charrettes, concept designs, final designs and prepare final construction bid documents. Projects may include the following facility types (each Example Project shall represent a different project type): academic facilities, administrative facilities, barracks, research and development facilities, manufacturing facilities, hangers, maintenance facilities and training facilities. The AE shall identify the month and year the 100% Final Design was completed. The AE shall identify the month and year the construction was completed. Projects shall have a construction cost of approximately at least $10M or greater. Construction of the projects must be completed after September 2017. Projects completed before September 2017 will not be considered. The above requested projects shall also demonstrate the A/E’s abilities with all of the following: Planning and scheduling management of fast-track designs, Working on military installation projects, Prepare Cost estimates using MII and PACES, (The cost estimator and/or the subcontractor should demonstrate familiarity with the changing dynamics of the current construction market in the Tri-state New York Area with particular emphasis on the Southern New Jersey), Preparing drawings in AutoCAD and AutoCAD Revit, Experience in the ability to provide a QA/QC plan indicating how the prime plans to manage their team to ensure that quality products are prepared. Demonstrate ability to produce quality designs. Evaluation will be based on the firm's design quality management plan (DQMP) and will consider the management approach, coordination of disciplines, management of subcontractors and quality control procedures. On all ten (10) Example Projects, the government may consider the following strengths for evaluation purposes: Projects demonstrating experience working at military installations within NAN boundaries. Projects demonstrating experience working with NYDEC and NJDEP in obtaining environmental permits. Projects demonstrating experience with Sustainable Design and achieving LEED Silver or better. Projects demonstrating experience developing or updating PAX/DD1391. Projects demonstrating experience utilizing a Design Quality Control Plan Projects demonstrating experience in permitting, real estate actions, NEPA documentation, and other agency coordination tasks. b. Qualified registered professional personnel in the following key disciplines: Project Manager (P.E. or R.A. required) Quality Assurance Manager (P.E. or R.A. required) Architecture (R.A. required) Structural Engineering (P.E. required) Civil Engineering (P.E. required) Mechanical Engineering (P.E. required) Electrical Engineering (P.E. required) Fire Protection Engineering (P.E. required) Landscape Architect (R.LA. required) Cost Engineering (P.E. required. Those with CCP/CPE certification will be considered a strength) Geotechnical Engineering (P.E. required) Certified Industrial Hygienist (CIH required) Licensed Interior Designer (NCID required) Land Surveyor (P.L.S. required) Anti-Terrorism/Force Protection Specialist (P.E. required) Blast/Explosives Safety Engineering (P.E. required) Industrial Engineering (P.E. required) Industrial/Process Engineer (P.E. required) Lean-Six Sigma Professional Historic Preservationist Environmental Engineer (P.E. required) Lead Commissioning Specialist (P.E and at least one of the following: a NEBB qualified Systems Commissioning Administrator (SCA); ACG Certified Commissioning Authority (CxA); ICB/TABB Certified Commissioning Supervisor; BCA Certified Commissioning Professional (CCP); AEE Certified Building Commissioning Professional (CBCP); University of Wisconsin-Madison Qualified Commissioning Process Provider (QCxP); ASHRAE Commissioning Process Management Professional (CPMP)) Certified Value Specialist (CVS required) Telecommunications Engineer (RCCD required) Master Planner (P.E. or R.A. required) The evaluations will consider education, training, registration, voluntary certificates, overall and relevant experience, and longevity with the firm using information from Section E of the SF 330. The SF 330 includes a matrix in Section G showing experience of the proposed lead designers on the projects listed in Section F of the SF 330. Senior project personnel for each discipline are required to be licensed and/or registered as indicated above. Additional disciplines may be submitted as required by the AE for this type/size project and will be evaluated as the above. Fire Protection Engineering: The Services and Qualifications of Fire Protection Engineers are shown in Section 1.6 of UFC 3-600-01 and are reiterated here: A qualified fire protection engineer shall be an integral part of the design as it relates to fire protection. This includes, but is not limited to, building code analysis, life safety code analysis, design of automatic detection and suppression systems, water supply analysis, and a multi-discipline review of the entire project. For the purposes of meeting this requirement a qualified fire protection engineer is defined as an individual meeting one of the following conditions: i.) A registered professional engineer (P.E.) having a Bachelor of Science or Master of Science Degree in Fire Protection Engineering, from an accredited university engineering program, plus a minimum of 5 years’ work experience in fire protection engineering. ii.) A registered professional engineer (P.E.) who has passed the National Council of Examiners for Engineering and Surveys (NCEES) fire protection engineering written examination. iii.) A registered professional engineer (P.E.) in a related engineering discipline with a minimum of 5 years’ experience, dedicated to fire protection engineering that can be verified with documentation. Their maybe some task orders whereby the AE’s team must use only U.S. citizens or U.S. persons (an individual who has been lawfully admitted for permanent residence as defined in 8 U.S.C. § 1101(a)(20) or who is a protected individual as defined by Title 8 U.S.C. § 1324b (a)(3)). The A-E’s team must be able to obtain visitor registration documents/passes to access any military base and/or federal facility under this contract. c. Past Performance on DoD and other contracts with respect to cost control, quality of work and compliance with performance schedules, as determined from references, other sources and CPARS. Letters of recommendation from customers addressing your firm’s cost control, quality of work and schedule compliance capabilities may be included in Section H of the SF 330. Letters should be for projects of a similar nature and shall be no older than three years to be considered. d. Capacity to initiate work and complete within the time parameters of the project. The evaluation will consider the availability of an adequate number of personnel in all key disciplines. The evaluation will review Part II of the SF330 to evaluate the overall capacity of the team. Include a Part II form of the SF 330 for each firm and each office of each firm that is part of the proposed team. e. Knowledge of the locality in the general geographical area of NY District boundaries. The evaluators will review projects identified in Section F, the specific experience of the listed key discipline in Section E and additional information in Section H in order of preference. Secondary Selection Criteria : f. Extent of participation of small business, Veteran-owned small business, service-disabled small business, HUBZONE small business, small disadvantaged small business and woman-owned small business and minority institutions in the proposed contract team, measured as a percentage of the total estimated effort. g. Geographic Proximity in relation to NYD boundaries. h. Volume of work previously awarded to the firm by the Department of Defense, with the object of effecting an equitable distribution among qualified A/E firms, including small business, Veteran-owned small business, service-disabled small business, HUBZONE small business, small disadvantaged small business and woman-owned small business and minority institutions and firms that have not had prior DoD contracts. 4. SUBMISSION REQUIREMENTS: Interested prime firms having the capabilities to perform these services must submit their SF330 to Stephen DiBari by email
[email protected] Maximum File size is 25 MB If overall SF330 is larger than 25 MB, please break up the file into smaller separate files. NO HARD COPIES OF SF-330’S WILL BE REQUIRED. DO NOT MAIL SF-330’S (CD or Hard Copies) TO THE CONTRACT SPECIALIST nor to Stephen DiBari at 26 FEDERAL PLAZA. Doing so, will delay the AE Selection/award process. The SF 330 can be found by searching for SF330 on the following GSA website: https://www.gsa.gov/forms The forms can be downloaded in a .pdf file type. Total submittal page limitation is 85 pages. Section E is limited to 50 pages. Section F is limited to 10 pages (1 page per project). Each page shall be numbered. Section dividers, front and back covers, cover letter and Part II of the SF 330 don’t count towards overall page limit. Tabloid size paper 11” X 17” pages for organizational chart or other graphics will count as one page. Submittals not following these instructions, may not be evaluated by the Board. Supplemental information on the SF 330 is posted on the NY District USACE website: https://www.nan.usace.army.mil/Business-With-Us/Engineering-Division/ Submittals will not be accepted after 2:00 pm on the response date shown in the advertisement in the https://sam.gov/. If the response date falls on a Saturday, Sunday, or a Federal Holiday, the response date will move to the next business day. For questions regarding this contract, contact
[email protected] If a Pre-Selection meeting is required, notifications will NOT be sent after approval of the pre-selection. Notification of all firms will be made within ten (10) calendar days after selection approval. In addition to the two (2) items listed above, the remaining info on Release of information on firm selection shall be in accordance with UAI SUBPART 5.4 (USACE ACQUISITION INSTRUCTIONS). Interviews (discussions) will be held with all the most highly qualified firms as required by FAR 36.602-3(c). All firms will be interviewed by the same method (telephone, video teleconference or in person). Firms will be given sufficient advance notice to allow representatives to participate in the interviews or presentations. All firms will be asked similar questions. The questions will be related to the announced selection criteria including but not limited to, their experience, capabilities, capacity, organization, management, quality control procedures and approach for this project. Firms must be registered in the following: https://www.sam.gov/ NAICS Codes are 541330 and 541310.