THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e). SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339112 (size standard of 1000 Employees). Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following,: The Robert J. Dole VA Medical Center (Dole VA) requires new surgical video equipment to replace the current video system. All items shall be new, unused, and all equipment and accessories, software, installation, training, and project management support shall be provided by the vendor. Looking for name brand or equal to Stryker equipment DELIVERABLES Proposed products must meet all the salient characteristics and functions defined below: HARDWARE & SOFTWARE CLIN 001- Camera Control Unit Quantity: 6 EA Specification/Salient Characteristics: Minimum resolution: 4K Scalable to accommodate future advancements in peripheral device integration and control The ability to assess perfusion for open surgery Intuitive capacitive touch screen LCD interface for ease of operation Capable of accommodating up to 10 different surgical specialties settings for optimal color resolution and brightness User-friendly and easily understood by nursing staff The ability/compatibility to see lighted ureteral stents that when placed, emits infrared light that can be detected to visualize the ureters (critical anatomy) in real time The ability to see fluorescence in 4K and lighted ureteral stents simultaneously CF Rated Capable of visualizing and highlighting lung and ovarian cancer Can showcase over 1 billion reproducible colors Includes dynamic range enhancements that improve visualization in both the highlights and shadows of the picture to increase clarity and details across the image Has technology been built into the system designed to reduce the effects of RF 5 advanced imaging modes of fluorescence for visualization to accommodate multiple specialties all in 4K CLIN 002- Light Source Quantity: 6 EA Specification/Salient Characteristics: It has technology that is designed to increase patient and operating rooms safety by minimizing the amount of time the light source is on, making patient and drape burns less likely Gives real time adjustments of light output to optimize visualization in every surgical scene 2 infrared lasers for advanced imaging (fluorescence/lighted stents) Gives visualize feedback to showcase when light cable is properly seated CLIN 003- 32 4K Wireless Transmitter Quantity: 4 EA Specification/Salient Characteristics: Wirelessly transmits 4K and 1080p signals Improve safety and workflow efficiencies in the OR Eliminate tripping hazards from cabling on the ground Enable a seamless linking process with LED confirmation & permanent and non-permanent pairing options CLIN 004- 32 4K Wireless Receiver Quantity: 3 EA Specification/Salient Characteristics: Wirelessly receives 4K and 1080p signals Improve safety and workflow efficiencies in the OR Eliminate tripping hazards from cabling on the ground Enable a seamless linking process with LED confirmation & permanent and non-permanent pairing options CLIN 005- 32 4K OLED Surgical Display & Covers Quantity: 11 EA Specification/Salient Characteristics: Resolution: 4096 x 2160 Size: 32 corner to corner Ability to represent 1.07 billion different colors Offers crisp contrast ratio of 1,000,000:1 OLED technology with self-illuminating pixels, eliminating the need for external backlighting 0.1 ms response time for no detectable image lag 14.0 lbs. for easy installation in both integrated and cart-based rooms 9 preset surgical specialties Includes 32" 4K OLED display covers CLIN 006- OLED Surgical Display Cover Quantity: 11 EA Specifications/Salient Characteristics: Intended to protect your displays from scratches/damage prolonging your investment Easily removable for cleaning Quick and seamless install Highly durable CLIN 007- Camera Head Quantity: 12 EA Specification/Salient Characteristics: CMOS 3-Chip camera technology designed for enhanced light sensitivity and increased patient safety Programmable to control OR equipment from camera head Ergonomic lightweight design for minimally invasive surgery CLIN 008- Insufflator Quantity: 6 EA Specifications/Salient Characteristics: Enhances image clarity For laparoscopic and robotic surgery Removes surgical smoke for a safer work environment 6 unique operating modes All-inclusive system with integrated heating, humidification, and smoke evacuation capabilities 4 interchangeable tube set options CLIN 009- Light Cable Quantity: 12 EA Specifications/Salient Characteristics: Scope sensing technology that automatically turns the light off when the scope is disconnected from the light cable Fiber optic cable Compatible Advanced Imaging modes Fluorescence Consistent lighting in small cavities Auto light feature Overlay mode to highlight ICG Contrast mode CLIN 010- Portable Handheld Fluorescence Imager Quantity: 1 EA Specifications/Salient Characteristics: Intuitive operator controls Comfortable single-handed operation Indicated for fluorescence imaging of blood flow and tissue perfusion before, during, and after vascular, gastrointestinal, organ transplant, and plastic, microsurgical, and reconstructive surgical procedures System is used to perform intraoperative fluorescence imaging and visualization of the lymphatic system, including lymphatic vessels and lymph nodes 1080p x 60fps Indicated for use in adult and pediatric patients one month of age and older Combine enhanced fluorescence signal information with vivid white light images in real-time 4 fluorescence modes for visualization Software allows the surgeon to further evaluate the intensity of the fluorescence signal in real time through relative percentage values and a color maps mode The ability to visualize lymphatic channels through the skin. CLIN 011- Portable Handled Fluorescence Imager Video Processor Quantity: 1 EA Specifications/Salient Characteristics: Features a timer that is automatically activated when fluorescence is detected, and icons indicating ingress and the fluorescence assessment window Involves no ionizing radiation and utilizes a non-nephrotoxic fluorescence imaging agent with a very short half-life thus allowing surgeons to repeat intraoperative perfusion assessment numerous times throughout the procedure The ability to visualize lymphatic channels through the skin. CLIN 012- Secondary Monitor Roll Stand Quantity: 3 EA Specifications/Salient Characteristics: Intended to support a secondary monitor that is used in operating rooms. Intended to be used as a peripheral observation station that is used for viewing images Power supply bracket 5 cable clip brackets for cable management Pneumatic pressure height adjustment 2 locking casters Swivel adjustment lever CLIN 013- Mobile Surgical Equipment Cart Quantity: 4 EA Specifications/Salient Characteristics: Monitors stow feature & adjustable arm increases maneuverability and transport with ease Data port panel on back of cart provides access to connect peripheral devices Integrated cable management system for less clutter of cables No doors, giving increased access points and reduced footprint Interchangeable shelves CLIN 014- Laparoscope Autoclavable 5.4mm 0 Deg 30cm Quantity: 6 EA Specifications/Salient Characteristics: Built in technology to visualize fluorescence and advanced imaging in 4K Bulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns Each rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality CLIN 015- Laparoscope Autoclavable 5.4mm 30 Deg 30cm Quantity: 6 EA Specifications/Salient Characteristics: Bulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns Built in technology to visualize fluorescence and advanced imaging in 4K Each rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality CLIN 016- Laparoscope Autoclavable 10mm 30 Deg 33cm Quantity: 3 EA Specifications/Salient Characteristics: Bulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns Built in technology to visualize fluorescence and advanced imaging in 4K Each rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality CLIN 017- Laparoscope Autoclavable 10mm 0 Deg 33cm Quantity: 3 EA Specifications/Salient Characteristics: Bulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns Built in technology to visualize fluorescence and advanced imaging in 4K Each rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality CLIN 018- Cystoscope/Hysteroscope Autoclavable 4mm 30 Deg Quantity: 4 EA Specifications/Salient Characteristics: Indicated for use in Urology/GYN cases Advanced imaging capabilities to localize bladder tumors CLIN 019- Cystoscope/Hysteroscope Autoclavable 4mm 0 Deg Quantity: 4 EA Specifications/Salient Characteristics: Indicated for use in Urology/GYN cases Advanced imaging capabilities to localize bladder tumors CLIN 020- Arthroscope Autoclavable 4K 4mm 30 Deg Quantity: 5 EA Specifications/Salient Characteristics: Indicated for use Arthroscopy cases 165mm working length 105 Deg field of view CLIN 021- Arthroscope Autoclavable 4K 4mm 70 Deg Quantity: 5 EA Specifications/Salient Characteristics: Indicated for use Arthroscopy cases 165mm working length 105 Deg field of view CLIN 022- Arthroscope Shaver and Bur Handpiece Quantity: 5 EA Specifications/Salient Characteristics: Indicated for use Arthroscopy cases Ability to run up to 12,000 RPM s Chip technology Each disposable is individually programmed with optimized settings Straight, Hip, Small-Joint, and Angled Offerings Subchondral drill option designed for efficient microfracture by plugging directly into handpieces CLIN 023- Arthroscope Resection Console Quantity: 3 EA Specifications/Salient Characteristics: Indicated for use Arthroscopy cases Two-in-one console and footswitch Technology allows to integrate with an arthroscopy pump, optimizing suction and flow rates per disposable Integrated foot pedal controls energy probe, shaver handpiece, and arthroscopy pump functionality Ability to change COAG intraoperatively from 19 to 56 watts Fully customizable for surgeon specific RPM, COAG and CUT settings. CLIN 024- Arthroscope Resection Console Footswitch Quantity: 3 EA Specifications/Salient Characteristics: Indicated for use Arthroscopy cases Ability to control both radio frequency and shaver functionality Eliminates the need for a second foot pedal Programmable button mapping to accommodate surgeon preferences CLIN 025- Arthroscope Fluid Management Console Quantity: 3EA Specifications/Salient Characteristics: Indicated for use Arthroscopy cases Integrates with shavers and radio frequency devices by optimizing suction rate for each disposable Surgeon-profiles can be pre-programmed to control features like joint pressure and flow, shaver and radio frequency settings, on screen displays, and footswitch and hand control settings Built in intelligence system providing users how to instructions for each console features and function CLIN 026- Pencil Obturator 5.8 MM Pump Cannula Quantity: 6 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Used to avoid fluid leakage and allow smooth sliding of instruments. Smooth low friction surfaced. CLIN 027- 4.0 Operative Inner Sheath Quantity: 4 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Reusable CLIN 028- 4.0 Operative Outer Sheath Quantity: 4 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Reusable CLIN 029- 4.0 Diagnostic Inner Sheath Quantity: 4 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Reusable CLIN 030- 4.0 Diagnostic Outer Sheath Quantity: 4 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Reusable CLIN 031- Instrument Endoscope Tray Quantity: 6 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Safe storage for endoscope camera Reusable CLIN 032- Laparoscope Tray Quantity: 12 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Safe storage for laparoscope camera Reusable CLIN 033- Urology Gynecology Accessories Tray Quantity: 4 EA Specifications/Salient Characteristics: Surgical grade Stainless Steel Safe storage for urology/gynecology accessories Reusable CLIN 034- 5.8 cannulated w/ 2 rotating stopcocks Quantity: 6 Specification/Salient Characteristics: Allows for outflow/inflow to be controlled by the Surgeon. CLIN 035- Adapter Speed-Lock Cystoscopes Quantity: 6 Specification/Salient Characteristics: Adapter that allows for scopes to be quickly attached to camera head CLIN 036- Cutter/Cannula 4.5mm Quantity: 5 Specification/Salient Characteristics: A cutter cannula features a unique cutting edge to facilitate tissue resection and is compatible with instruments such as shavers CLIN 037- Obturator 4.5mm Quantity: 5 Specification/Salient Characteristics: Helps create and maintain an access path for inserting instruments and an arthroscope into a joint CLIN 038- Cutter Bur Cannula 5.6mm Quantity: 5 Specification/Salient Characteristics: Allows for the precise resection (cutting and removal) of tissue and bone within a joint or surgical site, often while providing visualization and fluid management for the procedure. CLIN 039- Obturator 5.6mm Quantity: 5 Specification/Salient Characteristics: Helps create and maintain an access path for inserting instruments and an arthroscope into a joint CLIN 040- Irrigation Adapter Quantity: 5 Specification/Salient Characteristics: flushes the surgical site with sterile fluid to keep it clean, remove debris and bacteria, and maintain clear visibility for the surgeon OTHER DELIVERABLES CLIN 041- Service manual Quantity: 2 EA Specification/Salient Characteristics: Language: English Provided by manufacturer Includes manufacturer s instructions for service, maintenance, and repair of CLIN 001, 002, 003, 004, 005, and 008 CLIN 042- Operator s manual Quantity: 2 EA Specification/Salient Characteristics: Language: English Provided by manufacturer Includes manufacturer s instructions for end user operation of CLIN 001, 002, 003, 004, 005, and 008 CLIN 043- Clinical Training Quantity: 1 JB Specification/Salient Characteristics: On-site training program for in-house clinical personnel. Training for clinical personnel must provide nurses, providers, and all other clinical staff with the tools and knowledge to fully operate the devices/software and conduct checks per the manufacturer s instructions and hospital regulations, as well as answer any questions personnel may have regarding the new equipment/software. Training must also equip education personnel to provide refresher training for current clinical staff and to train new clinical staff for future training sessions, following this training. Vendor shall provide on-site training of the equipment to the clinical users according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff. If applicable, Vendor shall include all travel, registration, and other associated costs to provide this training in their proposal. CLIN 044- Personnel Training Quantity: 1 JB Specification/Salient Characteristics: On-site training program for in-house cleaning/housekeeping personnel. Training to provide staff with the tools and knowledge to properly clean the devices without damaging the equipment, according to the manufacturer s instructions and hospital regulations. Training to also answer any questions staff may have regarding the new equipment. Training must also equip education/supervisory personnel to provide refresher training to current Sterile Processing staff and to train new employees in the future. Vendor shall provide on-site training of the equipment according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff. CLIN 045- Technical On-Site Training Quantity: 1 JB Specification/Salient Characteristics: On-site training program for the biomed technicians. Technical training must provide up to 10 biomed personnel with the tools and knowledge to fully operate, maintain troubleshooting, and repair the system by OEM standards, as well as answer any questions personnel may have regarding the new equipment. Vendor shall provide on-site training of the equipment to the technical staff according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff. CLIN 046- Technical Off-Site Training Class, if offered Quantity: 1 JB Specification/Salient Characteristics: Off-site training class for at least 1 biomed technician. Technical training must provide at least 1 biomed technician with the skills and knowledge to fully operate, maintain, troubleshoot, and repair the system by OEM standards. Any certifications required or offered to service equipment will be provided. Vendor shall provide off-site training within 6 months of the conclusion of manufacturer s warranties of the equipment to ensure seamless transition of equipment maintenance. Vendor shall coordinate training with POC (or designee) and designated biomed employee to be trained. If applicable, Vendor shall include all travel, registration, and other associated costs to provide this training in their proposal. CLIN 047- Shipping and Delivery Quantity: 1 JB Vendor shall deliver all equipment to: Robert J. Dole VA Medical Center ATTN: Healthcare Technology Management 5500 E. Kellogg Wichita, KS 67218 CLIN 048- Assembly, Installation, and Testing Quantity: 1 JB Vendor shall be responsible for: The vendor shall conduct a meeting at least 3 business days prior to delivery date to plan and coordinate equipment arrival, assembly, testing, and deployment. Vendor responsible for assembly and installation of systems. Install shall include unboxing, assembly, implementation, and testing of all purchased hardware, features, software, and interfaces to VA electronic systems in coordination with clinical staff, Healthcare Technology Management (formerly Biomedical Engineering) staff, OI&T staff, and others identified as needed. Vendor shall provide all necessary accessories, cables, adapters, etc. to deliver a fully functional clinical device/system. Vendor must test and verify all equipment, components, and accessories are fully operational and ready for use in accordance with manufacturer s recommendations. Vendors must provide documentation of their verification. At a minimum, documentation must include equipment serial numbers, description of work completed, date completed, company name, and name and signature of the person who completed the work. CLIN 049- Warranty & Service Quantity: 60 months The Vendor shall provide: Minimum of 1 year warranty Include 60 months of service equivalent to the Procare plan All manufacturers warranty with products upon acceptance by the VA Medical Center. Warranty The system, all accessories, and all software shall be covered under the manufacturer s warranty and shall include all parts and labor. The warranty period shall not begin until after the Dole VA POC or designee has accepted the products delivery, installation, and functionality. A manufacturer s factory-trained Field Service Engineer shall perform installation and corrective and preventative maintenance during the warranty period. The warranty shall include all manufacturers recommended Preventive Maintenance procedures for its duration. All available software updates and security patches will be made available to the Dole VA during the warranty period. The vendor shall provide documentation of all work completed (corrective maintenance, preventive maintenance, software updates, etc.) within 3 business days of completion. At a minimum, documentation must include equipment serial numbers, work completed, date completed, company name, and name and signature of the who completed the work. The vendor shall provide a response to applications and technical calls within 8 hours. Vendor shall ship replacement parts within 48 hours of identifying necessity by Dole VA Healthcare Technology Management (formerly Biomedical Engineering) staff. NETWORK SECURITY & CONNECTIVITY REQUIREMENTS OEM-supported operating system Latest DICOM print, store, commit, structured report (SR), and modality worklist Wireless connectivity to VA network Compatible with 802.11b/g/n and FIPS 140-2 or FIPS 140-3 compliant TRM approved software Remote vendor access (i.e. an approved MOU ISA) ERA Encrypted hard drive Compatible/interfaces with Federal Electronic Health Record Compatible/interfaces with the following- VAPACS-VISTA IMAGING/VISTA WORKLIST Software-VISTA IMAGING/VISTA WORKLIST Other equipment/system-STRYKER OR HUB INTEGRATION Advanced Visualization system-STRYKER VISUALIZATION SYSTEM The vendor shall ensure the security of all procured or developed systems and technologies, including their subcomponents (hereinafter referred to as "Systems"), throughout the life of this contract and any extension, warranty, or maintenance periods. This includes, but is not limited to workarounds, patches, hotfixes, upgrades, and any physical components (hereafter referred to as Security Fixes) which may be necessary to fix all security vulnerabilities published or known to the vendor anywhere in the Systems, including Operating Systems and firmware. The vendor shall ensure that Security Fixes shall not negatively impact the Systems. The information identified above are intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? Is your company considered small under the NAICS code identified under this RFI? Are you the manufacturer, an authorized distributor, or an equivalent solution to the items being referenced above? If an authorized distributor must provide proof. If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, are you providing the equipment from a small business manufacturer? Do you alter, assemble, or modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? Does your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number. Where is the product manufactured? Submit a capabilities statement that shows clear, compelling, and convincing evidence that you can meet the requirement described above. Provide your UEI number. Comments: provide comments regarding the statement of requirements that may be pertinent to the improvement of the statement of requirements Responses to this notice shall be submitted via email to Tracie Raggs at
[email protected]. Telephone responses shall not be accepted. Responses must be received no later than Monday, January 26, 2026, at 0800 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation