COMBINED SYNOPSIS/SOLICIATION ‘COMBO': MATTRESSES AND MATRESS COVERS (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) Solicitation FA5000-13-T-0117 is issued as a Request for Quotation (RFQ). Funds are not currently available. Funds may be received at anytime from now until the end of the fiscal year (30 Sep). It is also possible that funding may not become available and no award made. Submission of a quote does not obligate the government to make an award. (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-69 effective 3 Sep 2013. The DFARS provisions and clauses are those in effect to DPN 20130909 effective 9 Sep 2013. The AFFARS provisions and clauses are those in effect to AFAC 2013 Baseline effective 27 August 2013. (iv) This is unrestricted. The associated North American Industrial Classification System (NAICS) code for this procurement is 337910 with a small business size standard of 500 employees. (v) The Pricing Schedule is incorporated as Attachment 1. Offerors shall complete the Attachment 1 in its entirety and return with any other documentation/data as required by this Combo. (vi) The government intends to award a firm-fixed price contract for the following: Qty: Line Item Description Quantity 0001 Twin mattresses 39in X 80in ex long, coils shall be heavy gauge encased in durable, non-allergenic pockets. Gauge, turn 15: 6 gauge border. Edge supports will be 2 rows, 13.25 gauge, pocketed support coils. Border fill shall be 1.0oz/sq.ft. FR fiber. Coils support shall be ½" Bloc Foam. First layer will be 1.2oz/sq ft. FR fiber. Second Layer will be 5/16" high performance foam. Mattresses height must be 9.5" 700 Each 0002 Mattresses covers, no plastic, total enclosure (zip up whole mattresses) to fit twin mattresses for 39in X 80in ex long. Fluids should not be able to go through the mattresses cover. 700 Each 0003 Shipping to JBER, AK 99506 1 Each (vii) Delivery shall be FOB Destination. Contractor shall include delivery schedule information on the Pricing Schedule, Attachment 1. All items shall be delivered to: F1W3EE - 673D CES - CEH/DORM 6346 ARTIC WARRIOR Joint-Base Elmendorf Richardson, Anchorage AK, 99506 (viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (July 2013) is hereby incorporated by reference, with the same force and effect as if it were given in full text. The following have been tailored to this procurement and are hereby added via addenda: 1. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts: Part I - Technical Acceptability and Part II - Price. 2. Specific Instructions: a. Part I: Technical Acceptability- Submit (1) one copy of technical capability narrative. b. Part II: Price- Submit (1) one copy of price schedule. 3. Award will be made to the offeror whose offer is conforming to the solicitation and is determined to be the lowest price technically acceptable. Technical Acceptability, at a minimum, is defined as meeting all of the criteria in specifications above. Price and technical acceptability will be considered. The Government intends to evaluate offers and award without discussion, but reserves the right to conduct discussions. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. 4. System for Award Management Registration. (1) Definitions. As used in this section- "Central Contractor Registration (CCR) database" means the retired primary Government repository for Contractor information required for the conduct of business with the Government. "Commercial and Government Entity (CAGE) code" means- (i) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or (ii) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and maintains in the CAGE master file. This type of code is known as an "NCAGE code." "Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities. "Data Universal Numbering System+4 (DUNS+4) number" means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern. "Registered in the SAM database" means that- (i) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database; (ii) The Contractor's CAGE code is in the SAM database; and (iii) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record "Active". The Contractor will be required to provide consent for TIN Attachment, Page 1 of 4 validations to the Government as a part of the SAM registration process. "System for Award Management (SAM)" means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes- (i) Data collected from prospective federal awardees required for the conduct of business with the Government; (ii) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and (iii) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or disqualified under the nonprocurement common rule by agencies, Government corporations , or by the Government Accountability Office. (2) (i) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. (ii) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4. (iii) If indicated by the Government during performance, registration in an alternate system may be required in lieu of SAM. (3) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. (i) A contractor may obtain a DUNS number- (A) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or (B) If located outside the United States, by contacting the local Dun and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contract when contacting the local Dun and Bradstreet office. (ii) The Contractor should be prepared to provide the following information: (A) Company legal business name. (B) Tradestyle, doing business, or other name by which your entity is commonly recognized. (C) Company physical street address, city, state and Zip Code. (D) Company mailing address, city, state and Zip Code (if separate from physical). (E) Company telephone number. (F) Date the company was started. (G) Number of employees at your location. (H) Chief executive officer/key manager. (I) Line of business (industry). (J) Company Headquarters name and address (reporting relationship within your entity). (4) Reserved. (5) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not already registered should consider applying for registration at least two weeks prior to invoicing. (6) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document. (7) (i) (A) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer sufficient documentation to support the legally changed name with a minimum of one business day's written notification of its intention to- (aa) Change the name in the SAM database; (bb) Comply with the requirements of subpart 42.12 of the FAR; and (cc) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. (B) If the Contractor fails to comply with the requirements of paragraph (g) (1) (i) of this clause, or fails to perform the agreement at paragraph (g) (1) (i) (C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract. (ii) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract. (8) Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls. (ix) FAR 52.212-2 Evaluation -- Commercial Items (Jan 1999) is hereby incorporated by reference, with the same force and effect as if it were given in full text. The following have been tailored to this procurement and are hereby added via addenda: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical capability of the item offered to meet the Government requirement; (ii) Price; The lowest priced offer will be evaluated for technical acceptability. If found technically acceptable award will be made without further consideration. If found technically unacceptable the government will evaluate the next lowest offer for technical acceptability until award can be made to the lowest priced technically acceptable offeror. Past Performance will not be evaluated ,therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration This will be a lowest price technically acceptable purchase. Technical acceptability - at a minimum - will consist of meeting all characteristics, including those above and the following: Minimum Qualifications: Line Item Description Quantity 0001 Twin mattresses 39in X 80in ex long, coils shall be heavy gauge encased in durable, non-allergenic pockets. Gauge, turn 15: 6 gauge border. Edge supports will be 2 rows, 13.25 gauge, pocketed support coils. Border fill shall be 1.0oz/sq.ft. FR fiber. Coils support shall be ½" Bloc Foam. First layer will be 1.2oz/sq ft. FR fiber. Second Layer will be 5/16" high performance foam. Mattresses height must be 9.5" 700 Each 0002 Mattresses covers, no plastic, total enclosure (zip up whole mattresses) to fit twin mattresses for 39in X 80in ex long. Fluids should not be able to go through the mattresses cover. 700 Each 0003 Shipping to JBER, AK 99506 1 Each (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (x) Each offeror shall include a completed copy of the provision at FAR 52.212-3, Alternate I, Offeror Representations and Certifications--Commercial Items (Aug 2013) or ensure the Representations and Certifications are updated at www.sam.gov. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions - Commercial Items (July 2013), is hereby incorporated by reference, with the same force and effect as if it were given in full text. (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders - Commercial Items (August 2013), is hereby incorporated by reference, with the same force and effect as if it were given in full text. Additionally, the following clauses apply to this acquisition: FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jul 2013 FAR 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Aug 2013 FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations May 2012 FAR 52.219-28 Post Award Small Business Program Representation Jul 2013 FAR 52.222-3 Convict Labor Jun 2003 FAR 52.222-19 Child Labor-Cooperation With Authorities and Remedies Mar 2012 FAR 52.222-21 Prohibition of Segregated Facilities Feb 1999 FAR 52.222-26 Equal Opportunity Mar 2007 FAR 52.222-35 Equal Opportunity for Veterans Sep 2010 FAR 52.222-36 Affirmative action for Workers w/ Disabilities Oct 2010 FAR 52.222-37 Employment Reports on Veterans Sep 2010 FAR 52.222-50 Combating Trafficking in Persons Feb 2009 FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Aug 2011 FAR 52.225-13 Restrictions on Certain Foreign Purchases Jun 2008 FAR 52.232-18 Availability of Funds Apr 1984 FAR 52.233-3 Protest After Award Aug 1996 FAR 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 FAR 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels Feb 2006 DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep 2011 DFARS 252.204-7011 Alternative Line Item Structure Sep 2011 DFARS 252.211-7003 Item Identification and Valuation Jun 2013 DFARS 252.223-7008 Prohibition of Hexavalent Chromium Jun 2013 DFARS 252.225-7035 Buy American- Free Trade Agreements- Balance of Payments Program Certificate Nov 2012 DFARS 252.225-7036 Buy American Free Trade Agreements--Balance of Payments Program Certificate Dec 2012 DFARS 252.225-7036 Alt II Buy American-Free Trade Agreements Balance of Payments Program Nov 2012 DFARS 252.232-7003 Electronic Submission of payment Requests and receiving reports Jun 2012 DFARS 252.232-7010 Levies on Contract Payments Dec 2006 DFARS 252.247-7023 Transportation of Supplies by Sea Jun 2013 DFARS 252.247-7023 Alt III Transportation of Supplies by Sea May 2002 AFFARS 5352.201-9101 Ombudsman Apr 2010 (xiii) The local clause "WAWF Instructions" is located as Attachment 2. (xiv) N/A (xv) NOTICE TO ALL INTERESTED PARTIES: Questions shall be submitted to: 673rd Contracting Squadron/LGCC, Attn: SSgt James Kliewer via e-mail:
[email protected]. Quotes are due no later than 12 p.m. Alaska Standard Time on 19 Sept 2013; quotes shall include the following: a. Part 1- Technical Acceptability - Submit one (1) copy of technical capability narrative. b. Part 2- Price - Submit one (1) copy of price schedule. BASIS OF CONTRACT AWARD: This is a competitive action in which award shall be made to the lowest priced, technically acceptable quote. (xvi) Quotations shall be submitted to: 673rd Contracting Squadron/LGCC, Attn: SSgt James Kliewer, via e-mail:
[email protected]. E-mail is preferred. For information regarding this solicitation, contact SSgt James Kliewer at (907) 552-7176. List of Attachments: • Attachment 1: Pricing Schedule • Attachment 2: WAWF Instructions Solicitation # FA5000-13-T-0117 Attachment 1 Page 1 Line Item Description Quantity Unit of Issue Unit Price Extended Price 0001 Twin mattresses 39in X 80in ex long, coils shall be heavy gauge encased in durable, non-allergenic pockets. Gauge, turn 15: 6 gauge border. Edge supports will be 2 rows, 13.25 gauge, pocketed support coils. Border fill shall be 1.0oz/sq.ft. FR fiber. Coils support shall be ½" Bloc Foam. First layer will be 1.2oz/sq ft. FR fiber. Second Layer will be 5/16" high performance foam. Mattresses height must be 9.5" 700 Each 0002 Mattresses covers, no plastic, total enclosure (zip up whole mattresses) to fit twin mattresses for 39in X 80in ex long. Fluids should not be able to go through the mattresses cover. 700 Each 0003 Shipping to JBER, AK 99506 1 Each TOTAL Offers are hereby good until at least 30 September 2013 from this Solicitation's closing date. Offerors may, at their discretion, provide additional time. This offer expires on _______________. Funds are not currently available. Funds may be received at anytime from now until the end of the fiscal year (30 Sep). It is also possible that funding may not become available and no award made. Submission of a quote does not obligate the government to make an award. Offerors shall complete the following: Delivery Date: Net Terms: Business Size: (Please "X" as applicable) Small DUNS #: Large Women-Owned Veteran-Owned Other:______________________ Printed Name/Title: Printed Name Title Signature/Date: _____/_____/______ Signature Date NOTE: The individual signing must be a signatory official for this Entity; signature constitutes agreement to all terms/conditions contained within this solicitation. Attachment 1 Page 1 Solicitation # FA5000-13-T-0117 Attachment 2 Page 1 G-201 SUBMIT INVOICES ELECTRONICALLY Wide Area Work Flow Clause This contract contains DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. This clause requires invoices for supplies and services purchased by the DoD be submitted via electronic means. The Wide Area Workflow (WAWF) system satisfies this mandatory requirement. WAWF can be accessed on the internet at https://wawf.eb.mil/. Before using WAWF, ensure your company's Electronic Business POCs listed in System for Award Management (SAM) are the same individuals that will invoice through WAWF. If they aren't, changes can be made to your company's SAM profile at www.sam.gov. Click on "Update" or "Renew" using "TPIN". SAM customer support can be reached at 1-866-606-8220. If your company's electronic businesses POCs are correct, contact the WAWF helpdesk at 1-866-618-5988 or by e-mail at
[email protected] and ask to establish a group for your company's CAGE code. The group administrator will also have to call the WAWF helpdesk to request account activation. Once the group is established and the account is activated, your company will be able to create a combination invoice/receiving report using the codes below and instructions available from our contract administrator/buyer. Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone at (800)-756-4571. Please have the order number and invoice number ready when calling about payment status. The accounts payable mailing address can be located in Block 18a of the order. Payment information can be easily accessed using the DFAS web site at http://www.dfas.mil. The purchase order/contract number or invoice will be required to inquire status of payment. Go to DFAS on the web at: www/dfas.mil/money/vendor. The contractor shall create the following: "Receiving Report Combo" for supplies or combinations of supplies & services THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES THROUGH WAWF ISSUE BY DODAAC: FA5000 ADMIN DODAAC: FA5000 INSPECT BY DODAAC: F1W3EE SERVICE ACCEPTOR: F1W3EE "SHIP TO" DODAAC: F1W3EE PAY OFFICE DODAAC: F67100