Solicitation Number: 36C26318Q00924 1. DESCRIPTION OF SOLICITATION In accordance with FAR Part 13 this a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quotation (RFQ) for the following Commercial Items: Hercules Patient Repositioning System, Brand-Name Only, 100% Set-Aside for VOSBs Respond by: Please see INSTRUCTIONS TO OFFERORS below. SDVOSB Set-Aside: This solicitation is Set-aside 100% for Veteran Owned Small Business (VOSB). Only VA verified VOSBs listed in the Vendor Information Pages (VIP) Database at the time of award of contract will be considered. Quotations from Non-VIP verified offerors will be considered non-responsive, will not be evaluated and will not be eligible for award. Click on this link for Vetbiz: https://www.vip.vetbiz.gov/ Brand-Name Only/Brand-Name or Equal solicitation: This is a Brand-Name Only solicitation or Equal. NAICS code/Size Standard/PSC or FSC: NAICS code (North American Industrial Classification system: 339113 Size Standard for this NAICS code: 1000 employees PSC/FSC (Product Service Code/Federal Supply Code): 6515 Type of Contract/Award: The type of contract/award the government intends to make/enter into for this solicitation is a single award, firm-fixed price purchase order. Contract Period: Delivery Days ARO. Method of Payment: Payment will be made electronically to: Department of Veterans Affairs FMS-VA-2(101), Financial Services Center, PO Box 149971, Austin TX 78714-9971 through the Tungsten Network Client Services. For help call: 1-866-340-4980, E-mail:
[email protected]. Provisions and Clauses: All provisions and clauses applicable to this solicitation can be viewed in full text using the following web addresses: https://www.acquisition.gov/browsefar -or- https://www.va.gov/oal/library/vaar/ General Equipment Name: Hercules Patient Repositioning System, 636-19-3-3998-0600 Description: VA-CIHCS has a requirement for: three Hercules repositioning systems to assist with boosting patients up in bed. With a touch of a button, staff can boost patients up without manually handling/lifting. This protects staff from back, neck and shoulder injuries while providing comfort for patient. The repositioning systems requested are compatible with, and able to be installed, to current ICU beds as staff do not want to lose the special features and functions that their current bed/mattress provide. Salient Characteristics (at least 5), The item must: be/ have/ do these things Surface drive unit that will reposition patient with the push of a button System compatible and able to install to any of our current VA bed/mattresses Can reposition a patient up to 1000 pounds Unit is able to be cleaned with PDI wipes with regular cleaning of bed System that enables a patient to be boosted with only one caregiver within 10 seconds System that decreased shear forces and friction by allowing the patient to move with the sheet when boosting Evaluation Criteria same as last Technically acceptable (meets or exceeds salient characteristics) Morel Hercules - Brand name or equal Small business consideration Veteran Owned Small Business; VOSB Cost Required Individual Line Items & Quantity of Items Item # Description/Part Number* Qty 1 Hercules Patient Repositioning System for TotalCare SpO2RT2 Bed Includes: Drive Unit, Support Surface Upgrade Package, 7 Dream Sheets, Bed attachment Brackets/HPR5S2 3 2 Installation of Hercules System on TotalCare/TCINST1_10 3 (1 each) Maintenance Manuals (CD, PDF or Word) (1 each) User Manuals (1 each) Cleaning Instructions for all equipment, supplies and accessories 1 year warranty with parts, service and labor 2.c DELIVERY: Delivery Terms: 30 Calendar Days or Less ARO, FOB Destination. Deliver to: Department of Veteran Affairs VA Central Iowa Health Care System, Warehouse Des Moines Campus 3600 30th Street Des Moines, IA 50310 3. INSTRUCTIONS TO OFFERORS The Provision FAR 52.212-1, Instructions to Offerors Commercial Items (Jan 2017) applies to this acquisition. (End of Provision 52.212-1) Addendum to 52.212-1 Instructions to Offerors Commercial Items: Respond by: Offerors are to email complete offers to,
[email protected] Offers must be received no later than: 02:00pm CST Tuesday August 26,2019. Please include in the subject line: Solicitation 36C26318Q0924 Hercules Patient Repositioning System Letter of Authorization to Distribute for the Original Equipment Manufacturer: In accordance with the Original Equipment/No Gray Market Goods language under TERMS & CONDITIONS stated below, a letter of Authorization to Distribute shall be included with the offer and received before the closing time and date of this solicitation. (End of Addendum to 52.212-1) 4. EVALUATION OF OFFERS The Provision FAR 52.212-2, Evaluation Commercial Items (Oct 2014) applies to this acquisition and the following two lines are to be used and inserted into paragraph (a) of the that provision: LPTA The basis for award will be Lowest Price Technically Acceptable - evaluated on technical capability of the item offered to meet the Government requirement. The government will award a contract resulting from this solicitation to the responsible offeror who offers the Lowest Price Technically Acceptable quote. The government shall evaluate the lowest quote first and if found technically acceptable will not evaluate other quotes. Past performance IAW 9.104-3(b). The government will consider past performance when making a contractor responsibility determination IAW 9.104-3(b). (End of Provision 52.212-2) 5. OFFEROR REPRESENTATION AND CERTIFICATIONS The Provision 52.212-3, Offeror Representation and Certifications Commercial Items applies to this acquisition. The offeror is required to include a completed copy of this provision with their offer if indicated as instructed by the language of the provision. (End of Provision 52.212-3) 6. TERMS & CONDITIONS The Clause 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017), applies to this acquisition. (End of Clause 52.212-4) ADDITIONAL SIMPLIFIED ACQUISITION TERMS AND CONDITIONS: 52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.203-70, Commercial advertising (Jan 2008) 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Jul 2016) 852.232-72, Electronic submission of payment requests (NOV 2012). Original Equipment/No Gray Market Goods (a) This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactured, used, expired, outdated (old edition or old model) or gray market items will be acceptable. Gray market items are Original Equipment Manufacturer (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. (b) Offeror shall be a distributor that is authorized directly by the manufacturer (OEM) of the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter from the manufacturer. The OEM s warranty and service shall be provided and maintained by the OEM and pass through to the VA. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions and shall pass through to the VA. (c) The delivery of remanufactured, used, expired, outdated (old edition or old model) or gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. 7. CONTRACT TERMS & CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS The Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items applies to this acquisition. The FAR clauses listed below are the clauses chosen from paragraph (b) of this provision that apply to this acquisition and are incorporated by reference: 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)). 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) 52.219-28, Post Award Small Business Program Representation (Jul 2013) 52.222 19, Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (APR 2015). 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246). 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793). 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332). 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (End Clause 52.212-5) ** end solicitation**