RFQ 36C24919Q0102 Statement of Work General Information Document Type: Combined Synopsis/Solicitation RFQ Number: 36C24919Q0102 Posted Date: 1/16/2019 Response Date: 1/23/2019 @ 4 PM CST Classification Code: 6515 Set Aside: Service Disabled Veteran Owned Small Business NAICS Code: 339113 Contracting Office Address Network Contracting Office 9 ATTN: Tom Nicholls Department of Veterans Affairs Contracting Office, 4th floor 1639 Medical Center Parkway Murfreesboro, TN 37129 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotations (RFQ). The quote document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 / 10-26-2018. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 750 employees. The Network Contracting Office 9 is seeking a contractor that will provide the necessary DISTRIBUTION SYSTEMS INTERNATIONAL (DSI) or equivalent for sterile instrument storage. that meets all requirements below. This is a BRAND NAME or EQUAL requirement for The Nashville VA Medical Center to procure DISTRIBUTION SYSTEMS INTERNATIONAL (DSI) or equivalent for sterile instrument storage. SCHEDULE: CLIN Quantity Description Unit Price Extended Amount 0001 24.00 D2- Custom DSI Custom Basket Vertical-2,4,8,11 baskets and dividers (Cost per vertical)-Clear 1-2" tray 4-4" baskets 1-8" basket, 1-11" basket, Dividers 0002 77.00 D2- Custom1 DSI Custom Instrument Vertical-10 Slots (Cost per vertical) Solid volkren bottom shelf; stainless upper shelves 0003 17.00 D2- Custom2 DSI Custom Oversized Instrument Vertical-10 slots (Cost per vertical) Solid volkren bottom shelf; stainless upper shelves 0004 2.00 D2- Custom3 DSI Custom Wide Wire Shelving Solid bottom shelf Chrome wire upper shelves 0005 1.00 DSI Custom Accessories Label panels, label plaques, label holders, 5-sided shelving units (complete) Row end panels, custom color and label specific 0006 1.00 ASSEMBLY-WASTE REMOVAL - DELIVERY Total Pricing $ Salient Characteristics: Instrument Storage (Qty. 94 Total Units) Specifications/Salient Characteristics: Height: 77.25 Width: 14.6 , 18.75 Depth 25.4 Extruded, anodized aluminum frames 1-1/2 x 1-1/2 diameter Frame upright one-piece rubber/bumper strip on face frame Shelf runners with stainless steel roller wheels, rear stopper and snap in locks Horizontal stabilization brackets Tool-less vertical adjustment 1 vertical shelf adjustability Volkren solid shelves (bottom) Stainless wire shelves (uppers) 3 Swivel polyurethane braking double wheel casters On-site assembly by manufacturer. Lifetime Warranty Basket Storage (Qty. 24 --8 Basket Units-Clear) Specifications/Salient Characteristics: Height: 77.25 Width: 18.75 Depth 25.4 Extruded, anodized aluminum frames 1-1/2 x 1-1/2 diameter Frame upright one-piece rubber/bumper strip on face frame Basket runners with stainless steel roller wheels, rear stopper and snap in locks Stainless Steel basket rollers Horizontal stabilization brackets Tool-less vertical adjustment 1 vertical basket/tray adjustability Clear baskets 2 , 4 , 8 , 11  Clear solid trays 2 , 4 Clear long & Short Dividers for trays and baskets Total Front Basket Label holders Individual compartment label holders Full length, full color label panels for visible row ends Vertical label plaque 3 Swivel polyurethane braking double wheel casters Lifetime warranty Five-Sided Chrome Wire Mobile Storage (Qty. 2) Specifications/Salient Characteristics: Height: 69 Width: 24 x42 x24 Depth 24 5 Chrome finish shelves per section Bottom shelf liner 1 shelf adjustments 3-5 non-marking swivel casters 2-5 non-marking swivel casters w/ brake Full shelf width (24 side) label holders for each shelf/tier 850lbs. weight limit (evenly distributed) 36 and 48 wide 750lbs. weight limit (evenly distributed) 60 wide 1-year warranty-against rust WORK REQUIREMENTS: Delivery/Storage Contractor shall deliver all equipment to Tennessee Valley Health System, 1310 24th Avenue South, Nashville, TN 37212, and be coordinated with SPS Chief. Contractor shall cover all shipping and handling charges. Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon. Package to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary. Deliver specified items only when the site is ready for installation work to proceed. Store products in dry condition inside enclosed facilities. Any government requested delayed delivery up to 90 days after initial negotiated delivery date, shall be at no additional cost to the Government. A pre-delivery meeting will be conducted via phone call 14 days prior to initial negotiated delivery date for verification of delivery and installation dates. Delivery and Installation will be coordinated through the end user. The contractor will receive all product related to this job on behalf of TVHS. The contractor will report any freight damage noted and coordinate replacement components (if necessary) with the manufacturer on behalf of TVHS. INSTALLATION: All equipment shall be mobile (on casters). All products to be assembled in an adjustable yet generic/uniform fashion. That is, each unit will be constructed, All the same unless otherwise notified prior to the assembly by the end user about a specific configuration. Any dividers and label holders ordered will be kept with the units, but since those accessories are very custom in nature and not utilized until the stored product is loaded into the units, those will not be installed. They will be left with the storage units for the end user to place as needed. Assemble all equipment to manufacturer s specifications maintaining Federal, and Local safety standards All work shall be completed between 8:00 a.m. and 4:30 p.m. Monday Friday. All federal holidays, excluded. Federal holidays are available at the Federal Holiday OPM Site. If there is an operational conflict with installation, night or weekend installation may be required. Government will provide a 72 hours' notice of change of installation hours. The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the end user prior to the product being delivered. The Contractor shall remove all related shipping debris and cleanup any construction associated with delivery and installation of the specified items. Contractor shall properly dispose of any waste, cardboard or debris in a TVHS owned waste receptacle. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect. The Contractor is not responsible for moving existing storage units out of the space to make way for the new shelving units or of handling old/existing storage units in any way. That area should be free, clear and ready for new units. The contractor is not responsible for transferring the product to be stored from the old storage units to the new storage units PROTECTION OF PROPERTY: Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor. The Contractor shall perform an inspection of the building(s) and grounds with the end user prior to commencing work. To ensure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work. The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels. OPERATOR TRAINING: Contractor shall provide On-site training of the equipment to the Users. Scheduling of operator training shall be coordinated with the TVHS-Chief or Assistant Chief of Sterile Processing. SITE CONDITION: There shall be no smoking, eating, or drinking inside the hospital at any time. FINAL INSPECTION & ACCEPTANCE: The Contractor shall conduct a joint inspection with the end user upon delivery of equipment. Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s). The end user shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer. BASIS FOR AWARD: 1. If shipping ORIGIN: Must indicate on quote; otherwise purchase order will be processed as destination 2.  All offers and responses must be submitted electronically 3.  Preference: will be IAW FAR Part 13.003 (b)(1). 4.  Brand Name Only 5. Requesting Service will review submitted quotes as Technical experts to determine if technically acceptable. 6. Quotes will not be accepted after deadline. 8. At this time frame, no extension on closing date 9. Quotes MUST be returned on schedule document contained in this RFQ. 10. Also your quote must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. QUOTE FORMAT AND EVALUATION CRITERIA Offerors shall complete the above pricing schedule. Not completing the pricing will result in unsuccessful quote. Price will be evaluated based on the lowest summary price. Offerors shall provide only one quote. Non-compliance with this requirement will result in disqualification of both quotes. The Government intends to award a contract resulting from the RFQ. Award will be made on the basis of the lowest evaluated price of a quote meeting the acceptability standards for non-cost factors, and deemed to be responsible. Quotes shall be submitted via e-mail. All vendors must be registered and complete all entries in the System for Award Management (SAM) in order to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM/ Vendors shall provide a minimum quote acceptance period of 90 days after RFQ closing for offers Award: The offeror s initial quote should contain the offeror s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the quote instructions. Offerors may be contacted to resolve minor or clerical errors and the Contracting Officer reserves the right to award without further conversations. SHIPMENT OF HARDWARE: Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination Ship To: POC: Jennifer M. Lye, Assistant Chief SPS
[email protected] 615-519-7563 Address: Nashville VAMC 1310 24th Avenue South Nashville, TN 37212-2637 DEADLINE AND DELIVERABLES: Offers must be submitted NLT 23 January 2019 by 4:00PM (CST). Any questions/Requests for Information (RFI s) must be submitted in writing to
[email protected] NLT 18 January 2019 by 8:00AM (CST). Please provide a quote assuming a Firm Fixed Price contract. Award is made in the aggregate, all or none. Offerors must bid on all items. POINT(S) OF CONTACT: VA Contract Specialist: Name: Thomas Nicholls Address: Department of Veterans Affairs NCO 9 Network Contracting Office 1639 Medical Center Parkway Suite 400 Murfreesboro, TN 37129 Voice: 615-225-3435 Email:
[email protected] CLAUSES/PROVISION: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ FAR Number Title Date 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT OCT 2015 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS OCT 2018 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS OCT 2018 52.222-3 52.222-19 CONVICT LABOR CHILD LABOR JUN 2003 JAN 2018 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES JUL 2014 52.222-50 COMBATING TRAFFICKING IN PERSONS MAR 2015 52.222-54 52.223-18 EMPLOYMENT ELIGIBILITY VERIFICATION ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING OCT 2015 AUG 2011 52.225-3 BUY AMERICAN-FREE TRADE AGREEMENTS MAY 2014 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES JUN 2008 52-232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT OCT 2018 52-232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS DEC 2013 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) VAAR 852.211-70 Equipment Operation and Maintenance Manuals. The Contractor shall follow standard commercial practices to furnish manual(s), handbook(s) or brochure(s) containing operation, installation, and maintenance instructions, including pictures or illustrations, schematics, and complete repair/test guides, as necessary, for technical medical equipment and devices, and/or other technical and mechanical equipment provided per CLIN(s) # ____[Contracting Officer insert CLIN information]. The manuals, handbooks or brochures shall be provided in hard copy, soft copy or with electronic access instructions, consistent with standard industry practices for the equipment or device. Where applicable, the manuals, handbooks or brochures will include electrical data and connection diagrams for all utilities. The documentation shall also contain a complete list of all replaceable parts showing part number, name, and quantity required. (End of Clause) VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION) (a) Definition. For the Department of Veterans Affairs, Service-disabled veteran-owned small business concern or SDVSOB : (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; (iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and (v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6. (d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate. (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. (End of Clause) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) (a) Definitions. As used in this clause (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) VAAR 852.246-71 REJECTED GOODS (OCT 2018) (a) Supplies and equipment. Rejected goods will be held subject to Contractor s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor's address at the Contractor s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor. (b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products. (End of Clause) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ FAR Number Title Date 52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING JULY 2016 52.212-1 INSTRUCTIONS TO OFFERORS OCT 2018