COMBINED SYNOPSIS/SOLICITATION DESCRIPTION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number VA-250-11-RP -0524 is being issued as Request for Proposal (RFP) and the intent is to award a firm fixed price contract for supplies. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26. This requirement is available as full and open competition for commercial items under the North Atlantic Industrial Classification System (NAICS) 339114; the business standard size is 500 employees. REQUIREMENTS: The Louis Stokes Cleveland Department of Veterans Affairs Medical Center (VAMC), 10701 East Blvd, Cleveland, OH 44106, is seeking Proposal. Proposals with additional features will be considered, provided the minimum requirements of the Government have been met. Each line item must have a description and pricing information. Proposal shall contain a proposed delivery, installation, and in-service timeline. The Logistics Service is a division of the Louis Stokes Cleveland Department of Veterans Affairs Medical Center, 10701 East Blvd., Cleveland, OH 44106. There shall be no site visit for this procurement. PRICING: Offeror shall provide pricing for Medical Equipment as described in requirements below. The total price offered shall include all charges (e.g., to include but not limited to installation, maintenance, and training). LINE ITEMS: Cross Reference: Unique Surgical Products Manufacturer Product/Service Name Qty Unit Ship Address. Line Items: 1 E4D Fed Full System-Computer aided designed crown milling Includes: E4D FED dental Cart E4D FED GT 50K Mill E4D FED GT FBS Wand E4D FED GT Job Server E4D FED GT Accessory Kit E4D FED 2 Year Warranty/Preventative Maint Two year preventative Maintenance (quarterly) Two Year Support (SOS) Two year Software Upgrades and Updates E4D FED Started Kit Fed 301 Cad Cam Designer Program E4D FED GT Owners Manual E4D FED Quick Start Guide E4D FED Training for 2 E4D FED GT Re-Intregration Team w/in 6months E4D FED FED GT Intregration Team 1 EA 2 Two years Total care package 1 EA 3 E4D WAND ASEPTIC SLEEVES 1 EA 4 TWO STRIPER E4D Diamonds-ellipsodial 4 EA 5 TWO STRIPER # 4D Diamonds-tappered 4 EA 6 PROGRAMAT CS Porcelain FURNACE (1 OF 2) PROGAMAT CS VACUUM PUMP (2 OF 2) 1 EA 7 E-MAX FOR CAD BASIC KIT N/C FROM IVOCLAR 1 EA 8 UNIVERSAL SHADES STAIN AND GLASE KIT 1 EA 9 FEE FOR ADDITIONAL TRAINING ATTENDEES 2 EA PROVISIONS AND CLAUSES: This combined synopsis lists one or more clauses by reference with the same force and effect as if they were given in full text (FAR 52.252-2). The provisions at FAR 52.212-1, Instructions to Offerors-Commercial Items, apply to this acquisition with the following addendum to the provisions of the standard provisions. In accordance with Federal Acquisition Regulation FAR 52.212-2 Evaluation-Commercial Items all offers will be considered for BEST VALUE. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. (1) Technical capability. Additionally, any potential offerors quoting a brand equivalent must supply supporting documentation that the product proposed is of equal or greater technical capability matching the specified equipment in features, quality, warranty terms, compatibility with existing systems, and functionality to be considered. (2) Past performance: please include references of customers who have purchased a similar system. Past performance with VA or other Government agencies is preferred. Please include company name, point of contact information, purchase order or reference number, and dollar value. Those not submitting past performance references will be given a neutral rating. (3) Price: Proposal for each line item, including but not limited to the requirements listed above. Technical and past performance when combined are significantly more important than price. The provision at VARR 852-211-77, Brand Name or Equal applies. The items called for by this RFP have been identified in the schedule by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Proposals offering "equal" products (including products of the brand name manufacturer other than the one described by brand name) will be considered for award if such products are clearly identified in the proposal and are determined by the Government to meet fully the salient characteristics requirements listed in the RFP. WARRANTY AND SERVICE: Indicate terms. DELIVERY AND INSTALLATION: F.O.B. Destination is preferred, please include any freight in the individual item pricing if applicable. The government will arrange for shipping if the estimated cost for handling is over $250. Please include an estimated date of arrival. NOTE: The Government reserves the right to award without discussions, vendors shall submit the most favorable terms. Small businesses, especially service-disabled veteran owned small businesses and veteran owned are encouraged to contract their nearest Procurement Technical Assistance Center (PTAC) if assistance is needed in preparing their proposal. The web site address for the location of the nearest PTAC is http://www.sellingtothegovernment.nct. ELECTRONIC INVOICE SUBMISSION: The Department of Veterans Affairs (VA Financial Service Center (FSC) is the designated agency office for invoice receipt in accordance with the Prompt Payment Act (5 CFR part 1315). FSC or its designated representative may contact the vendor to provide specific instructions for electronic submission of invoices. The vendor will be responsible for any associated expenses. FSC may utilize third-party contractors to facilitate invoice processing. Prior to contact by FSC or its designated representative for electronic invoicing submissions, the vendor shall continue to submit all invoices to FSC at the following mailing address: Department of Veterans Affairs, Financial Services Center, P.O. Box 149971, Austin, TX 78714-8971. Offerors shall complete FAR 52.212-3 Offerors Representations and Certifications-Commercial Items available for online registration at http://orca.bpn.gov or include a written copy with the proposal submitted. The clause at 52.212-4 Contract Terms and Conditions-Commercial Items, applies to this acquisition, to include the following addendum to the clause: 52.204-7 (CCR registration) the successful offeror must be registered with the Central Contractor Registration (CCR) to be awarded a contract, you may register easily and quickly on-line at http://www.ccr.gov, 52.232-34 (Payment by Electronic Funds), VAAR 852.237-70 (Contractor Responsibility) and 852.2370-4 (Commercial Advertising). The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, applies to this acquisition which shall include the following clauses by reference. Clauses: 52.203-6, 52.204-10, 52.219-4, 52.219-8, 52.219-23 alt1, 52.222-21, 52.222-26, 52.222-35, 52.22236, 52.222-37, 52.225-3 Alternate I. The preceding Federal Acquisition Regulations (FAR) clauses and provisions may be accessed on the Internet at http://www.arnet.gov/far. The preceding Veterans Administration (VAAR) clauses and provisions may be accessed on the Internet at http://www.va.gov/oa&mmlvarr/. All questions must be submitted to Harvey J. McGowan, Contract Specialist by e-mail only:
[email protected]. All responses to questions that may affect offers will be incorporated into a written amendment to the solicitation. Proposals and accompanying information are due no later than 12 p.m. EST Friday September 23, 2011. Technical questions and Proposals must be sent by email to
[email protected].