Combined Synopsis/Solicitation Remote Video Games Kit Subscription 773 Enterprise Sourcing Squadron Joint Base San Antonio (JBSA) Lackland, TX 78226-1865 Date: 19-Sep-24 Title: Remote Video Games Kit Subscription Request for Quote (RFQ) / Solicitation Number: F2MT514233A001 Closing Response Date: 25 September 2024 at 4:00 PM CST Contact Point(s): SSgt Thomas Jobe, Contract Specialist Email:
[email protected] Contact Point(s): Ernest Medina, Contracting Officer Email:
[email protected] 1. Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.603, as supplemented with additional information, included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Department of the Air Force, Air Force Libraries, 773 Enterprise Sourcing Squadron (ESS) has a requirement for the provision of Remote Video Games Kit subscription. See attachment 1, Product description and a list of line-item number(s) and items, and units of measure, see Pricing Schedule B. 2. Requirement: The mission of Air Force Libraries is outlined in DoDI 1015.10 stating DoD Libraries will provide information resources and services required to accomplish the mission. The Air Force libraries support military personnel assigned to contingency operations, remote sites, and military missions IAW DoDI 1015.10, Military Morale, Welfare, and Recreation Programs. The program provides professional military and voluntary education programs materials and services. Libraries also provide facilities, resources, and services to enhance the quality-of-life, regeneration, and resiliency for authorized customers. These resources relate to various overarching goals of the AF such as recreation, physical wellness, emotional resiliency, and educational pursuits. To meet these needs, the Air Force Libraries must procure resources that can be accessed globally, including in areas with low or no Internet access. These services need to include access to quality-of-life resources. 3. Period of Performance: The Period of Performance (POP) is for one (1) 12-month base period of performance and three (3) 12-month option periods. The entire period of performance for this contract action shall not exceed 48 months. Note: IAW FAR 17.206, the Contracting Officer shall evaluate offers for option periods contained in the solicitation when it is likely the Government will exercise options. IAW FAR 52.217-7, rates may only be adjusted as a result of revisions to prevailing labor rates provided by the Secretary of Labor. Estimated Schedule POP Start POP End Base Period 30 September 2024 29 September 2025 Option Period 1 30 September 2025 29 September 2026 4. Questions: The Government will accept questions concerning solicitation number F2MT514233A001 until 23 September 2024 at 9:00 AM CST. Email your questions to
[email protected]. Any questions received after this date and time need not be considered. 5. Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist, SSgt Thomas Jobe, via e-mail at
[email protected] and Contracting Officer, Mr. Ernest Medina at
[email protected]. Quotes must conform to the requirements of this solicitation and be received no later than 25 September 2024 at 4:00 PM CST. It is the responsibility of the offeror to ensure that the quotes and its attachments are received. Any quotes received after designated closing date and time will not be considered. Quotes must include aggregate total of base plus all option year CLINS on Pricing Schedule B (IAW FAR 52.217-5 Evaluation of Options). All quotes shall conform to the Contract Line-Item Number (CLIN) structure of the attached Pricing Schedule B. 6. Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse Vendors for any costs. Respondent understands and agrees that it submits its quote at its own risk and expense, and releases 773 ESS/PK from any claim for damages or other liability arising out of the posting process. 773 ESS/PK shall not be liable for any errors in Vendor's response. Vendor is responsible for careful review of its entire response to ensure that all information is correct and complete. Vendors are liable for all error or omissions contained in their responses. All informational material submitted in response to this posting becomes the property of 773 ESS/PK and shall not be returned. 7. Period of Acceptance of Quotes: The Vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of offers. 8. Wide Area Work Flow (WAWF): Include in the quote that a Wide Area Work Flow (WAWF) account has been initiated or already established (DoD) has mandated the use of WAWF. All invoices shall be submitted using Wide Area Work Flow (WAWF). To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay information: http://www.dfas.mil/contractorpay/ContractPayInformation.pdf. 9. SAM Registration: Firms submitting a quote subsequent to the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of if the package is considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov | Home . List of Attachments: 1) ATCH 1 Product Description 2) ATCH 2 Pricing Schedule 3) ATCH 3 Provisions and Clauses; (PLEASE ADDRESS THE HIGHLIGHTED PORTION) 23 SEPTEMBER 2024 - EDIT Updated product characteristics to item 16. Site must be accessible from DoD networks. Q&A Q: If the portal website we provide for game selection is not accessible on the library computers, would it be possible to have our site whitelisted for staff use? A: We can request to whitelist the website, but the a request does not guarentee it will be approved. Q: I understand that website access is the preferred method for placing orders. However, if that isn’t an option, would the staff consider accepting orders via direct email or phone? A: Must have access via website to view current inventory and to verify it is an established site for commercial use. Q: Have funds been allocated for this project? A: Yes, there are funds allocated for this requirement. EDIT 24 SEPTEMBER 2024 Reduced option years from solicitation. New estimated schedule is as follows: Estimated Schedule POP Start POP End Base Period 30 September 2024 29 September 2025 Option Period 1 30 September 2025 29 September 2026 The new schedule has been made to promote competition for the reacquisiton in the future. New pricing schedule has been uploaded in attachments. The submission deadline has been extended to 26 September 2024 to give vendors the opportunity to revise their proposals.