This document is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This is a Firm Fixed Priced Contract. This announcement constitutes the only solicitation, proposals are being requested, and a written solicitation will not be issued. This requirement is a Service- Disabled Veterans Owned Small Business (SDVOSB) set-aside and only qualified sellers may submit bids. The proposed contract action is for supplies or services for which the Government intends to solicit competitive offers. Interested persons may submit offers, and all offers received prior to April 22, 2013 will be considered by the Government. NAICS code is 522210 and the size standard is $175 Million. SDVOSB Contractors must be currently registered and verified with VetBiz at http://www.vip.vetbiz.gov and must be registered on https://www.sam.gov/portal/public/SAM/ and complete online Reps and Certs at http://orca.bpn.gov, in order to be considered for a government award. The firm must be capable of providing the services specified in the attached price schedule. This service is required for the VA Western NY Healthcare System, 3495 Bailey Avenue, Buffalo, NY, a facility within VISN 2, in accordance with the terms, conditions, special provisions and schedules herein. The list of contract line item number(s) and items, quantities and units of measure, (including option(s), if applicable). Please note: all of the line items are designated Brand Name or Equal: QTY/UNIT/UNIT PRICE/TOTAL AMOUNT 850 EA $___________________ $____________________ VISA/MasterCard/American Express Preloaded Debit Card or equal 850 EA $___________________ $____________________ Preloading $280.00 on VISA/MasterCard/American Express (or equal) Preloaded Debit Card. GRAND TOTAL --- $_______________________ Transaction Fees - See Evaluation Factors and Instructions to Offerors for more information. This fee will be used for evaluation purposes only and will not be added to the total amount of the contract. Card Load Fee $________________________ Card Unload Fee $________________________ Delivery, acceptance, and FOB Destination Point: ITEMS ALL QUANTITY ALL Proposed Delivery Date: May 15, 2013 DAYS ARO Requested Delivery Date: 15 DAYS ARO SHIP TO: VHAWNYHCS Pamela J. Kaznowski 3495 Bailey Ave Buffalo, NY 14215 VA Point of Contact: Pamela J. Kaznowski, (716) 862-6814,
[email protected] EVALUATION FACTORS Offerors will be evaluated to the extent they can provide the items listed in the attached price schedule. The Government will award to the lowest price, responsible, technically acceptable offeror. The technical factor to be evaluated is that offerors shall indicate the percent of restaurants located within a 5 mile radius of the Buffalo Niagara Convention Center, 153 Franklin St, Buffalo, NY 14201-1535 in the City of Buffalo, NY that will accept the card and indicate how the percent was calculated. For evaluation purposes only, total cost will be determined by adding the totals listed in the price schedule and the estimated total transaction fees for these cards. For purposes of calculating the total transaction fee, the VA estimates that each card will incur approximately 11 transactions for a total of approximately 8800 transactions. Only transaction fees charged by the offeror will be considered in the calculation. The Government will not include fees charged by merchants at the time of purchase in the calculation. INSTRUCTIONS TO OFFERORS Only electronic offers will be accepted. Offers are due to
[email protected] 3:00 PM EST April 19, 2013. All Offerors shall provide a total of transaction fees that would be generated by the contractor (per card and total) in the space indicated per line items. If not providing the brand called for in this RFP, the offeror shall provide documentation detailing the specifications of the product being offered as to how it meets the salient characteristics. Offerors shall indicate the manufacturer name, the brand, and the product number for each item that is not brand name. The offeror shall also indicate the percent of restaurants located within a 5 mile radius of the Buffalo Niagara Convention Center, 153 Franklin St, Buffalo, NY 14201-1535 in the City of Buffalo, NY that will accept the card and indicate how the percent was calculated. To the maximum extent practicable, offerors are encouraged to submit pre-existing materials (such as brochures, etc.) SOLICITATION PROVISIONS/CONTRACT CLAUSES: FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) For the purpose of this clause, the fill-ins are http://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm, respectively. FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (June 2010). FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Apr 2011) For the purposes of this clause, items (b) 6, 20, 23-26, 28, 30, 35, 36, 39, and 45 are considered checked and apply. FAR 52.232-18 Availability of Funds (Apr 1984) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.211-73 Brand Name or Equal (Jan 2008) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) For the purpose of this clause, the fill-in is "all states in which performance under this order occurs". VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2012) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) For the purpose of this provision, the fill-ins are http://www.acquisition.gov/far/index.html and http://www1.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm, respectively. FAR 52.212-1 Instructions to Offerors - Commercial Items (Jun 2008). FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Apr 2011): Offerors must return this provision with their proposal. They may either (1)complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online at https://orca.bpn.gov/login.aspx. FAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer (May 1999)