This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotes under solicitation number: VA262-16-Q-1405 The Department of Veterans Affairs San Diego Healthcare System, San Diego, California 92161 has a requirement for "Brand Name Only" VISA LOGO GIFT CARDS. The Contract shall furnish all materials/services at the Department of Veterans Affairs, San Diego Healthcare System, 3350 La Jolla Village Drive, (CODE 00SSC) San Diego, CA 92161. Requested Item: "VISA "GIFT CARDS - BRAND NAME ONLY SALIENT CHARACTERISTICS: 1) MUST BE "VISA" LOGO 2) CARDS MUST BE FULLY LOADED AND FUNDED FOR USE 3) MUST BE HAND DELIVERED TO CUSTOMER AT THE DEPARTMENT OF VETERANS AFFAIRS, SAN DIEGO HEALTHCARE SYSTEM (664), 3350 LA JOLLA VILLAGE DRIVE, (CODE 00SSC), SAN DIEGO, CA 92161 The solicitation will be in accordance with FAR Part 13 Acquisition of Commercial Items, Simplified Acquisition Procedures, Unrestricted and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is 525990 size standard - 500 employees. The Contractor shall adhere to all federal and state laws and regulations in effect during the term of this contract. The Government intends to award a firm-fixed price contract. The Contract begins on the date of award. Due to time constraints, responses to the solicitation shall be due on August 26, 2016 @ 3:00 P. M. PST. VISA GIFT CARDS must be hand delivered to the Customer and Contractors must be within a 10 mile radius of the Department of Veterans Affairs San Diego, CA location. Contractors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Correspondence or questions may be directed to Tanya G. Gray, Contract specialist at
[email protected] with "VA262-16-Q-1405" in the subject line within 48 hours of release of this notice. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered in http://www.sam.gov Clauses incorporated by Reference: FAR 52.211-6, Brand Name or Equal FAR 52.212-3, Offeror Representatives and Certifications - Commercial Items (Include completed copy) FAR 52.212-4, Contract Terms and Conditions - Commercial Items FAR 52.215-5, Contract Terms and Conditions - Required to Implement Statues or Executive Orders-Commercial Items FAR 52.333-3, Protest after Award VAAR 852.232-72, Electronic Submission of Payment Requests VAAR 852.237-70, Contractor Responsibilities STATEMENT OF WORK VISA GIFT CARDS National Veterans Summer Sports Clinic 1. GENERAL OBJECTIVES AND REQUIREMENTS 1.1 General: This proposal is intended to procure 286 visa gift cards for Veterans, caregivers, volunteers, and non-VA staff meals at the 2016 National Veterans Summer Sports Clinic - (240) cards at $235.00 per card, (16) cards at $156.25 per card, and (30) cards at $295.00 per card for a total of 286 cards. The cards shall be delivered to the Department of Veterans Affairs VA San Diego Healthcare System, 3350 La Jolla Village Drive., (00SSC), San Diego, CA 92161. 1.2 Description of Services/Scope of Work: Contractor shall provide all necessary labor, transportation, equipment, materials, and other items and non-personal services required to provide the 286 visa gift cards described in the Statement of Work for the National Veterans Summer Sports Clinic. 1.3 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided to the Contractor personnel while performing the services described herein. 1.4 Period of Performance: The period of performance shall be from September 14 -24, 2016 1.5 Type of Contract: The government will award a Firm-Fixed Price (FFP) contract. 1.6 Designated Point of Contact: The Designated Point of Contact will provide unlimited communication with the Contractor in response to the visa gift card procurement. The Designated Point of Contact shall not provide any formal direction and/or guidance to the Contractor. The Designated Point of Contact will be on the premises where the services will be provided. 1.7 Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments and/or issue changes that will affect price, quantity or quality of performance of the contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the Contracting Officer to the Contractor. 1.8 Invoices: All invoices are to be submitted electronically; and will need to be paid before the cards are issued loaded with the exact dollar value. The Department of Veterans Affairs utilizes a third party invoicing service provider (Tungsten Network) for handling electronic invoices. All invoices should be electronically submitted to the Tungsten Network website: http://www.tungsten-network.com/us/en/. Electronic invoice can be submitted at no additional cost to the Department of Veterans Affairs Vendors. If NOT registered with the Tungsten Network (formerly OB 10), please call (1-877-489-6135) for registration and/or assistance. 1.9 Work Stoppage/Delays: The Contracting Officer shall be notified at the earliest time available, but, no later than the next business day, via phone of the Contractor's knowledge of any conditions which may adversely affect the Contractor's ability to perform under the terms and conditions as stated in the specifications of this requirement. For example, vehicular problems, licenses, or anything that might jeopardize the terms and conditions of the contract should be reported to the Contracting Officer immediately. 2. TASK SPECIFICATIONS 2.1 Description of Work: The contractor shall provide 286 visa gift cards for Veterans, caregivers, volunteers, and non-VA staff meals at the 2016 National Veterans Summer Sports Clinic - (240) cards at $235.00 per card, (16) cards at $156.25 per card, and (30) cards at $295.00 per card for a total of 286 cards. The cards shall be delivered to the Department of Veterans Affairs VA San Diego Healthcare System, 3350 La Jolla Village Drive., (00SSC), San Diego, CA 92161. Service Location: Department of Veterans Affairs VA San Diego Healthcare System National Veterans Summer Sports Clinic 3350 La Jolla Village Drive (00SSC) San Diego, CA 92161 2.2 Service Requirements: The Contractor shall be responsible for providing the personnel for all components of the visa card procurement process for the National Veterans Summer Sports Clinic. 2.3 General Services Information: 2.3.1 The National Veterans Summer Sports Clinic Hours of Operation: Regular hours: Monday - Friday, 07:30 a. m. to 4:00 p. m. After Hours: Not deemed necessary at this time. If needed, this must be coordinated with the Designated Point of Contact - Analisa Enoch, and notify the Contracting Officer. 2.3.2 Any cards left over will remain in a locked safe until they will be used again during the 2017 National Veterans Summer Sports Clinic 3. DELIVERABLES - Contractor shall provide all cards fully funded and loaded before the start of the event on or before September 14, 2016. VISA GIFT CARDS must be hand delivered to the Customer and Contractors must be within a 10 mile radius of the Department of Veterans Affairs San Diego, CA location. 4. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES - N/A