W -- Executive Motor Pool Lease

COMBINED SYNOPSIS/SOLICITATIONSOLICITATION HQ0147-08-Q-CS03 MISSILE DEFENSE AGENCY (MDA) EXECUTIVE MOTOR POOL LEASE (1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (2) The applicable solicitation number is HQ0147-08-Q-CS03 and it is issued as a request for quote (RFQ). Ensure responses include this solicitation number. (3) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-24. (4) This procurement is a 100% Small Business set-aside IAW FAR 19.502-2(a). The North American Industry Classification System (NAICS) code for this acquisition is 532112. For the purpose of this procurement the small business size standard is $23.5M. (5) OBJECTIVE: The intent of this procurement is to provide vehicle assets to meet demands of the MDA Executive Motor Pool and logistics requirements at its National Capital Region (NCR) and Huntsville, AL (HSV) locations. These vehicles are used by MDA/DOI personnel to conduct official business and on-site coordination throughout the areas supported by the organization. These vehicles are needed in order to be able to provide rapid response to unforeseen requirements, provide transportation for high ranking visiting officials, the ability for personnel to move from site to site and decrease dependence on other sections. (6 ) CONTRACT LINE ITEMS: The cost for the following Contract Line Item Numbers (CLIN) will be submitted in monthly unit price amount and will include all associated costs to perform this requirement at both locations, to include the cost of the vehicle lease and all other costs associated with this requirement. Each CLIN has 2 option years associated with each base year CLIN, pricing per month of each option year is a requirement that needs to be addressed in proposals. CLINS 0001-0005 and subsequent option years are Firm Fixed Price (FFP). CLIN 0006 and subsequent option years are reimbursable based on fixed unit price. CLIN QUANTITY DESCRIPTION 0001 1 - NCR Executive Vehicles (1-NCR) 1001 (Option 1) Sedan, 4 door, Class IV vehicle 2001 (Option 2) Black late model w/Keyless entry Leather seats Power locks and windows Rear lighting/reading lamps A/C ? front and rear controls Privacy Glass ? front/back (darkest legal tint for back) UNIT PRICE PER MONTH EXTENDED PRICE 0001 $ $ 1001 $ $ 2001 $ $ 0002 1-HSV Executive Vehicles (1-Huntsville) 1002 (Option 1) Sedan, 4 door, Class III vehicle 2002 (Option 2) Black late model w/Keyless entry Leather seats Power locks and windows Rear lighting/reading lamps A/C ? front and rear controls Privacy Glass ? front/back (darkest legal tint for back) UNIT PRICE PER MONTH EXTENDED PRICE 0002 $ $ 1002 $ $ 2002 $ $ 0003 6-NCR Seven (7) Passenger Mini-vans (6-NCR, 2-Huntsville) 1003 (Opt1) 2-HSV Class III vehicle 2003 (Opt2) 8 TOTAL Extended version preferred but will accept regular size Black or Dark Navy Alternative Fuel Vehicle or Hybrid Electric Vehicle preferred Bucket Seats-front and middle row Privacy Glass A/C front and rear controls No luggage racks Power Locks and Windows-front and rear Dual Power Sliding Doors AM/FM radio Interior Lighting-rear reading lamps UNIT PRICE PER MONTH EXTENDED PRICE 0003 $ $ 1003 $ $ 2003 $ $ 0004 1-NCR Twelve/Fifteen (12/15) Passenger Van (1-NCR) 1004 (Opt1) Class IV vehicle 2004 (Opt2) Alternative Fuel Vehicle or Hybrid Electric Vehicle preferred Automatic Transmission Air Conditioning AM/FM radio Power Steering Power Windows Side Steps Sliding Side Door Privacy Glass Automatic backup warning device that meets the latest DOT regulations for backup alarms UNIT PRICE PER MONTH EXTENDED PRICE 0004 $ $ 1004 $ $ 2004 $ $ 0005 1-NCR Cargo Van (1-NCR) 1005 (Opt1) Class IV vehicle 2005 (Opt2) Alternative Fuel Vehicle or Hybrid Electric Vehicle preferred Automatic Transmission Air Conditioning AM/FM radio Power Steering Power Windows Automatic backup warning device that meets the latest DOT regulations for backup alarms UNIT PRICE PER MONTH EXTENDED PRICE 0005 $ $ 1005 $ $ 2005 $ $ Reimbursable cost per mile in excess of 15,000 miles per year per vehicle. 0006 Reimbursable Mileage (flat fee) $________/mile 1006 (Opt1) Reimbursable Mileage (flat fee) $________/mile 2006 (Opt2) Reimbursable Mileage (flat fee) $________/mile (7) MOTOR VEHICLE AND FLEET MANAGEMENT REQUIREMENTS In accordance with the Energy Policy Act of 2005 (EPAct) and Executive Order (EO) 13423 ? Federal Environmental, Energy, and Transportation Management, MDA must: Reduce our fleet?s total consumption of petroleum products by 2% annually through the end of FY 2015. Increase our total fuel consumption that is non-petroleum-based by 10% annually. Use plug-in electric hybrid vehicles (PEHVs) when they become commercially available as determined by the General Services Administration (GSA). Therefore, this SOW informs the Contractor that MDA shall: Give preference to providers of alternative fuel vehicles (AFVs) and hybrid electric vehicles (HEVs) to meet the Agency?s light-duty vehicle needs. Give preference to providers that use GSA?s AutoChoice to assess and compare vehicle specifications and fuel economy. Give preference to providers that use AutoChoice to purchase or lease AFVs, HEVs, or high fuel economy vehicles. (8) DELIVERABLES/DELIVERY SCHEDULE/ADDITIONAL REQUIREMENTS Vendor will be responsible for obtaining yearly registration for all vehicles over the life of the contract. The Government will be responsible for all yearly certifications/inspections exclusive of yearly registration. Contractor will install mounting hardware and associated electrical connections for Motorola Model H46QDF9PW6BN two way radios ? to be supplied by MDA ? after delivery. Contractor will remove mounting hardware and associated electrical connections upon completion of lease. Mileage allowance of 15,000 miles per year per vehicle with a cents (CLIN X006) per mile for all mileage in excess of 15,000. Delivery will be made no later than April 15, 2008. Vehicles may be transferred between the MDA locations in the NCR and Huntsville, AL with prior notification to vendor. If this occurs, vendor will be responsible for obtaining required registrations within 30 days of notification of intended transfer. Contract will be for a period of one (1) year beginning on April 15, 2008 and include option for two (2) additional years at the government?s option. The Government will notify contractor within 60 days from end of each contract period of its intent to renew the option for the next period. Contract will be firm fixed price with monthly billing. Manufacturer?s warranty shall be sufficient to cover routine vehicle maintenance for the life of the lease. All other vehicle maintenance will be provided by the Government agency through established programs currently in use. Emergency repairs will be the responsibility of the Government agency either through use of manufacturer?s warranty or established programs currently in place. The contractor shall temporarily replace a leased vehicle that becomes inoperable with another similar vehicle upon notification from the Contracting Officer. For executive vehicles, replacement within 24 hours of the notification call is required. For passenger and cargo vans, replacement within 72 hours of the notification call is required. Replacement shall be at no additional cost to the Government if the vehicle is inoperable due to maintenance problems or other circumstances attributable to the Contractor. The contractor may request an equitable adjustment from the Contracting Officer if the vehicle is inoperable due to accident or other circumstances attributable to the Government. At the end of the period of performance, the Government will turn-in the vehicles to the Contractor at a location near the current operational area of each vehicle. Vehicles assigned to the NCR will be returned to the Contractor in the vicinity of the NCR. Vehicles assigned to the Huntsville area will be returned to the Contractor in the vicinity of the Huntsville area. In the event that the Government no longer requires the lease of a vehicle or vehicles, the terms of an early lease termination shall be at least as favorable to the Government as those of its commercial lease termination provisions. The Government will furnish gasoline, motor oil, and other similar items. The Government and the contractor shall comply with all state and local laws and regulations pertaining to this lease. Delivery Points of Contact: NCR - Missile Defense Agency 5741 General Washington Drive Alexandria, VA 22312 Attention: Larry Cooper 703-486-6957 ? Office Huntsville - Missile Defense Agency 351 Electronics Blvd Suites D&E Huntsville, AL 35824 Attention: Jeffrey Secor 256-955-9588 SECURITY: A security clearance is not required in the performance of this requirement. The following clauses and provisions apply to this solicitation (available from http://farsite.hill.af.mil/vffara.htm): (9) FAR 52.212-1, Instructions to Offerors--Commercial Items, applies to this solicitation. No addenda are attached. (10) FAR 52.212-2, Evaluation ?Commercial Items. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Price; 2. Capability of the proposed services to meet the government?s stated technical and delivery requirements; and 3. Past Performance. Evaluation of Past Performance: Provide a list of one (1) project completed during the last three (3) years that is similar in scope to this requirement and a point of contact?s name, current telephone number, and current e-mail address. The government intends to evaluate only one (1) past performance reference. If more than one (1) project is provided, the government reserves the right to select which project will be evaluated. Evaluation of Price: While the evaluated price is a substantial area to be taken into consideration in the overall integrated assessment of offers, the Government may select other than the lowest priced, acceptable offer if it is determined that the additional capability offered is worth the additional cost. Technical and Past Performance, when combined, are less important than price. Offerors must meet required delivery date and be registered in CCR at the time offers are due to be considered technically acceptable. The Government reserves the right to create multiple awards if found to be in the best interest of the Government. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer?s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (11) FAR 52.212-3 Alt. 1, Offeror Representations and Certifications -- Commercial Items, applies to this solicitation and the offeror must include a completed copy of this provision with their proposal. (12) FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this solicitation. There are no addenda attached to this clause. (13) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items, applies to this solicitation. Specifically, the following clauses cited are applicable to this solicitation: ? FAR 52.217-8, Option to Extend Services (fill-in is 30 days) ? FAR 52.217-9, Option to Extend the Term of the Contract (fill-ins are 30 days, 30 days and 42 months) ? FAR 52.222-21, Prohibition of Segregated Facilities ? FAR 52.222-26, Equal Opportunity ? FAR 52.222-36, Affirmative Action for Workers with Disabilities ? FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies ? FAR 52.224-1, Privacy Act Notification ? FAR 52.224-2, Privacy Act, applies to this solicitation. ? FAR 52.225-13, Restrictions on Certain Foreign Purchases ? FAR 52.232-33, Payment by EFT ? CCR (14) Additional contract requirements, terms, and conditions determined by the contracting officer to be necessary for this acquisition are: ? FAR 52.208-4, Vehicle Lease Payments ? FAR 52.208-5, Condition of Leased Vehicles ? FAR 52.208-6, Mark of Leased Vehicles ? FAR 52.208-7, Tagging of Leased Vehicles ? DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders applicable to Defense Acquisition of Commercial Items, applies to this solicitation. Specifically, the following clauses, cited are applicable to this solicitation: ? DFARS 252.225-7036, Buy American Act?North American Free Trade Agreement Implementation Act?Balance of Payments Program ? DFARS 252.232-7003, Electronic Submission of Payment Requests In accordance with DFARS 252.204-7004, all firms or individuals responding must be registered with the Central Contractor Registration (CCR). INVOICING: Invoicing shall be on a monthly basis, with invoices referring to the appropriate CLIN. The Contractor shall submit all payment requests electronically in accordance with FAR Part 32. As prescribed in DFARS clause 252.232-7003, Electronic Submission of Payment Requests, contractors shall submit all payment requests in electronic form unless the exception in the DFARS clause applies. Paper copies will no longer be processed for payment. To facilitate electronic submission, contractors shall submit all payment requests through the Wide Area Work Flow-Receipt and Acceptance (WAWF-RA) System at https://wawf.eb.mil using the appropriate Service Acceptor's DoDAAC (MDA's (NCR) is HQ0006; JNIC is H95001). When using WAWF-RA, the contractor will inform the Contracting Officer's Representative (COR) or designee via e-mail that a WAWF document has been submitted for approval. Actual invoice instructions will be provided at time of award. METHOD OF PAYMENT: Payment will be made on a monthly basis through Wide Area Work Flow (WAWF). POINTS OF CONTACT: Submit invoices to: Procurement Services Office Missile Defense Agency Mr. William Garcia Chief, Procurement Services (256) 955-5059 ? Office (256) 955-5078 ? Fax [email protected] Contracting Officer?s Technical Representative (COTR): Primary COTR: Procurement Services Office Missile Defense Agency Mr. William Garcia Chief, Procurement Services (256) 955-5059 ? Office (256) 955-5078 ? Fax [email protected] 106 Wynn Drive Huntsville, AL 35805 Alternate COTR: Procurement Services Office Missile Defense Agency Ms. Diana Jackson-Spells Assistant Chief, Procurement Services (703) 601-4439 ? Office (703) 604-4229 ? Fax [email protected] 1550 Crystal Drive, Suite 809 Arlington, VA 22202 (14) The resultant contract will be unrated in Defense Priorities and Allocations System (DPAS). (15) There are no applicable numbered notes to this solicitation. (16) Submit written offers via e-mail to Mr. Geoffrey Sanders at e-mail address [email protected] no later than 10:00 a.m. Central Time, 21 March 2008. Oral offers will not be accepted. Offers must reference the applicable solicitation number. (17) No information concerning this solicitation or requests for clarification will be provided in response to telephone calls. All quotes, and questions or concerns must be e-mailed to Mr. Geoffrey Sanders at [email protected] with a reference to the solicitation number in the subject line of the e-mail. Points of contact for this action are Mr. Geoffrey Sanders, Ph: (256) 955-9632 and the Contracting Officer, Cheryl Jones, [email protected] Ph: (256) 955-9320.