Solicitation Number: VA-241-11-RQ-0160 Notice Type: Combined Synopsis/Solicitation Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA-241-11-RQ-0160 and is issued as a Request For Quotation (RFQ) (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-46, October 29, 2010. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) The North American Industry Classification System (NAICS) code is 532420, and the size standard is $25.0 million. (v) This requirement consists of six (6) line items, all for a base year and two (2) option years: CLIN (1) Lease of 465 HS folder/inserter: Including four side feeders, fast sheet feeder with barcode reader and matching capabilities. Includes shipping, handling, installation, and training. CLIN (2) Lease and meter rental: Lease of PE-150 PrintMachine, Indicia printing module: Including multiple file import module, document programming and address verification. Lease includes shipping, handling, installation and training. CLIN(3) Lease and meter rental: Lease of IS480 mailing machine including: 10LB weigh platform and conveyor stacker. Lease includes shipping, handling, installation and training. CLIN(4) Service maintenance, including all parts and labor for 465 HS folder/inserter. CLIN(5) Service maintenance, including all labor, software upgrades and technical assistance for PrintMachine software. CLIN(6) Service maintenance, including all parts and labor for IS480 CLIN 7-12 for Option Year 1 CLIN (7) Lease of 465 HS folder/inserter: Including four side feeders, fast sheet feeder with barcode reader and matching capabilities. Includes shipping, handling, installation, and training. CLIN (8) Lease and meter rental: Lease of PE-150 PrintMachine, Indicia printing module: Including multiple file import module, document programming and address verification. Lease includes shipping, handling, installation and training. CLIN(9) Lease and meter rental: Lease of IS480 mailing machine including: 10LB weigh platform and conveyor stacker. Lease includes shipping, handling, installation and training. CLIN(10) Service maintenance, including all parts and labor for 465 HS folder/inserter. CLIN(11) Service maintenance, including all labor, software upgrades and technical assistance for PrintMachine software. CLIN(12) Service maintenance, including all parts and labor for IS480 CLIN 13-18 for Option Period 2 CLIN (13) Lease of 465 HS folder/inserter: Including four side feeders, fast sheet feeder with barcode reader and matching capabilities. Includes shipping, handling, installation, and training. CLIN (14) Lease and meter rental: Lease of PE-150 PrintMachine, Indicia printing module: Including multiple file import module, document programming and address verification. Lease includes shipping, handling, installation and training. CLIN(15) Lease and meter rental: Lease of IS480 mailing machine including: 10LB weigh platform and conveyor stacker. Lease includes shipping, handling, installation and training. CLIN(16) Service maintenance, including all parts and labor for 465 HS folder/inserter. CLIN(17) Service maintenance, including all labor, software upgrades and technical assistance for PrintMachine software. CLIN(18) Service maintenance, including all parts and labor for IS480 (vi) The following STATEMENT OF WORK is a detailed description of the requirements for this solicitation: The service requires the lease and maintenance agreements for the equipment listed above in section (v). This equipment is to support the MAVERIC MVP study and T-13 initiatives. (vii) Delivery FOB Destination to VA Medical Center Jamaica Plain, 150 S. Huntington Ave, Boston MA 02130 (viii) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources; VAAR 852.270-1Representatives of Contract Officers. (ix) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical capability of the item offered to meet the Government requirement (ii) Price (iii) Past Performance Technical and Past Performance, when combined, are equally as important as price (x) 52.212-3 Offeror Representations and Certifications - Commercial Items- Offeror's are to include a COMPLETED COPY OF PROVISION 52.212-3 WITH THE FAXED AND WRITEN QUOTE, a copy of the provision may be attained from http://www.arnet.gov/far; (xi) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; FAR 52.217-8 Option to Extend Services, FAR 52.217-9 Option to Extend the Term of the Contract, FAR 52.232-18 Availability of Funds, FAR 52.232-19 Availability of Funds for the Next Fiscal year, VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission. (xii) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.219-4, 52.219-8,52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26,52.222.35, 52.222-36,52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44. (xiii) n/a (xiv) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition (xv) n/a (xvi) RESPONSES ARE DUE MONDAY, December 8, 2010, by 12:00 p.m. eastern standard time (est). Electronic offers will be accepted; submit quotation to – Craig Toland, VA Boston Contracting and Purchasing Office, 940 Belmont Street, Brockton, Ma 02301, FAX 774-826-3347, or e-mail
[email protected] (xvii) Contact information Contracting Office Address: Department of Veterans Affairs VA Boston Healthcare System 940 Belmont Street Brockton, Ma 02301 Place of Performance: VA Boston Healthcare System 150 S. Huntington Ave Jamaica Plain, Ma 02130 Primary Point of Contact.: Craig Toland Contracting Specialist,
[email protected] Phone: 774-826-3192 Fax: 774-826-3347