Combined Synopsis/Solicitation for an Informatics consultant with Vista experience. (i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is VA-241-10-RQ-0594. The VA intends to issue a sole-source contract to Evergreen Design, 311 Boston Street, Guilford, CT 06437-2808 but will entertain other qualified offers. This requirement is not set aside; it is conducted under the authority of FAR 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirements. The NAICS Code is 541511. The VA is seeking an informatics expert to work in the context of VistA EMR and Regional Data Warehouse (Region 4 RD4) to oversee the design, development, and testing of informatics tools that will be used by researchers to query and retrieve VISTA EMR data, and use VISTA metadata to build a meta-data driven query informatics tool to access research data from R4D, VINCI, CDW and VistA. Data includes sensitive material. A detailed presentation of the required tasks is included in section (vi) listed below. This announcement constitutes the only solicitation and no other solicitation document will be issued. Request for Quotation (RFQ) number #VA-241-10-RQ-0594 is available upon request. The incorporated provisions and clauses are those in effect through the current Federal Acquisition Regulations. Using Simplified Acquisition Procedures, the VA Boston Healthcare system intends to award a commercial Firm Fixed Price (FFP) award to Evergreen Design, 311 Boston Street, Guilford, CT 06437-2808. Interested vendors may offer a quote for consideration or for future contract consideration. Interested parties must submit their technical specifications of services, past performance information and price detailing how their services meets VA requirements to the contract specialist via e-mail. You should also provide your DUNs number, Federal Tax ID and GSA number, if on a GSA contract. A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. All responses must be received NLT December 30th, 2010 @ 7:00PM/EST USA. E-mail:
[email protected] (ii) This solicitation is issued as a Request for Quotation (RFQ); the solicitation number is VA-241-10-RQ-0594. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular July 16th, 2010. . (iv) This is not a set aside. The NAICS code is 541511 and the size standard is 25 Million Dollars. (v) The contract line item numbers and items, quantities and units of measure are also provided in section (vi) as Requirements. (vi) The following is a description of the requirements for the services to be provided: STATEMENT OF WORK: Description: The Informatics Specialist will work in the context of the VA VistA EMR and Regional Data Warehouse (Region 4 RD4) to oversee the design, development, and testing of informatics tools that will be used by researchers to query and retrieve VISTA EMR data, and use VISTA metadata to build a meta-data driven query informatics tool to access research data from R4D, VINCI, CDW and VistA. Data includes sensitive material. Specific tasks include, but are not limited to, the following: " Oversee informatics tool design and development of query API and testing in the RD4 environment and VINCI. The query API is a library of SQL stored procedures that translate user specified queries to specific SQL language queries that operate on heterogeneous database configurations. " Oversee implementation of new informatics query and quality tool with required training and documentation for researchers o Write any required data cleaning routines in SAS o Compose queries and views in SAS and SQL o Create and maintain metadata structures " Provide research data from VistA to VA Connecticut investigators, write software to support IVR (Interactive Voice Response) and other staff projects o Provide consultation to investigators on research projects o Create and manage large datasets o Create and verify analysis datasets o Create mechanisms and structure to store data while protecting sensitive data o Create and maintain processes for project tracking o Perform VHA data extractions for vital signs, pharmacy, lab results, and other clinical data both locally and nationally o Creation of patient cohort and tables using data from local VA Connecticut VistA, RDW4, CDW and other national VA Data sets " Maintain the facility computing resources (MS SQL Server, MS Windows 2008 Server x64, MS Windows HyperV, SAS, STATA) " Work with Institutional Review Boards (IRBs) " Write methods for papers as needed Skills and Experience - Necessary skills and experience to complete required tasks includes: " Minimum of 2 years experience querying VA clinical data sources using SQL Server 2008 and mainframe SAS which requires extensive knowledge of IBM z/OS emulator, SAS and Job Control Language. " Thorough knowledge of the metadata, sources, content, quality and methods of various National VA data sources including National patient care database, Pharmacy benefits management, Decision support system, VistA, Corporate Data warehouse, Regional Data Warehouse and VINCI to validate clinical and research data. " Understanding of research issues with partially cleaned, completely uncleaned (raw), and somewhat processed data essential. Ability to search through data sources of over 2000 attributes, and millions of records to create efficient and 'run-able' code to 'pull' raw data, merge, filter, validate, then process into analyzable form using 9.2 server SAS, mainframe SAS and SQL Server 2008 tools and techniques such as transposing data, using arrays, and macro programming. " Minimum 2 years experience and extensive knowledge of VistA data sources, metadata and querying VistA for researchers. " Understand the VA clinical research environment and the research query needs of VA researchers for EMR/VISTA data " Understand VA specific metadata and existing metadata data warehouse projects to coordinate design goals and the informatics implications Necessary training and permissions - Because the Informatics Specialist would be accessing Veterans' protected health information in a research context, he or she must possess or be able to obtain the following trainings and permissions: Completed background check including fingerprinting. " All required VA online training including privacy, use of human subjects, research data safety and security, and any other required VA trainings. " Security approval for access to sensitive data for acquiring research data from the VA VistA, VA National electronic medical record Corporate Data Warehouse, Regional Data Warehouse, and VINCI. " Maintain national access to Real SSN through National Data Security (NDS) (vii) The date and place of delivery and acceptance and FOB point is: Thursday, December 30th, 2010 Department of Veterans Affairs VISN 1 Brockton Office 940 Belmont Street Brockton, Ma 02301 Offers will only be accepted electronically. (viii) The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition and the following addenda applies to the provision. (ix) Provision 52.21-2, Evaluation of Commercial Items is applicable. Past Performance and Technical Ability are approximately equal to Price for evaluation purposes. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. (xi) 52.212-4, Contract Terms and Conditions - Commercial Items applies to this acquisition. Addenda to this clause are: (xii) 52.212-5, Contract Terms and Conditions To Implement Statutes Or Executive Orders - Commercial Items, applies to this acquisition and all applicable FAR clauses cited in this clause are applicable: (xiii) Any additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are: FAR 52.217-8 Option to Extend Services (NOV 1999) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.211-70 (b) Service Data Manuals (Jan 2008) VAAR 852.270.1 Representatives of Contracting Officers VAAR 852.273-76 Electronic Invoice Submission (Interim - October 2008) It is the offeror's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: http://www.acquisition.gov/comp/far/index.html http://www1.va.gov/oamm/oa/ars/policyreg/vaar/ (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable. (xv) There are no applicable Numbered Notes in the RFQ. (xvi) Offers are due back electronically by Thursday, December 30th , 2010 NLT 7 PM. (xvii) POC is James P. Kneeland and offers will only be accepted electronically. All offers should be sent to
[email protected].