National Institutes of Health/Office of Extramural Research/Office of Research Information Systems/electronic Research Administration Statement of Work February 23, 2016 Upgrade EMC ApplicationXtender System Scope: The National Institutes of Health, Office of the Director, Office of Extramural Research, Office of Research Information Systems/electronic Research Administration has a requirement for the purchase of services to upgrade EMC ApplicationXtender system to new version. This is a combined synopsis/solicitation (RFQ) for commercial items in accordance with the format under Simplified Acquisition Procedures at Federal Acquisition Regulation (FAR) Subpart 12.603, supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation document incorporates provisions and clauses that are in effect in the March 2005 Federal Acquisition Regulation (FAR) Revision, including all FAR Circulars issued as of the date of this synopsis. It is the intent of The National Institutes of Health, Office of the Director/Office of Research Information Systems to purchase upgrade for the EMC ApplicationXtender system to the new version. Contractor Requirements: Provide as follows: Manufacturer Description Vendor will backup environment Vendor will migrate the existing Oracle database to a new server provided by OER/ORIS/eRA/Operation Branch Vendor will migrate the image to the new server Vendor will provide environment documentation and a current state analysis document at project closure Vendor will upgrade the EMC ApplicationXtender to version 8 (software upgrades will be provided under existing separate maintenance contract) Vendor will install and configure the applications on the new servers (AX, WX, Web services, Retention Manager, Xplore) Vendor will test the migrated system and confirm successful migration Vendor will provide training documentation on the client upgrade procedures Vendor will project project management, analysis, deployment and post-deployment support All work will be done through remote methods Period of Performance: This requirement will be a base year of 12 months. Award will be made to the vendor based on lowest price technically accepted (LPTA). Contract Type: This requirement is fixed price. 508 Compliance Software must comply with the Section 508 (29 U.S.C. ‘794 d). Software must comply with the Section 508 (29 U.S.C. ‘794 d). Please provide statement on quote that software is 508 compliant. Please provide a copy of the software license with the quote. The Section 508 standards applicable to this contract/order are identified below: a. A text equivalent for every non-text element shall be provided (e.g., via "alt", "longdesc", or in element content). b. Documents shall be organized so they are readable without requiring an associated style sheet. c. Row and column headers shall be identified for data tables. d. Pages shall be designed to avoid causing the screen to flicker with a frequency greater than 2 Hz and lower than 55 Hz. e. A text-only page, with equivalent information or functionality, shall be provided to make a web site comply with the provisions of this part, when compliance cannot be accomplished in any other way. The content of the text-only page shall be updated whenever the primary page changes. f. When pages utilize scripting languages to display content, or to create interface elements, the information provided by the script shall be identified with functional text that can be read by Assistive Technology. g. When a web page requires that an applet, plug-in or other application be present on the client system to interpret page content, the page must provide a link to a plug-in or applet that complies with 1194.21(a) through (l). h. When electronic forms are designed to be completed on-line, the form shall allow people using Assistive Technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues. i. A method shall be provided that permits users to skip repetitive navigation links. Authority: 29 U.S.C. 794d. The contractor must provide a written Section 508 conformance certification due at the end of each order/contract exceeding $100,000 when the order/contract duration is one year or less. If it is determined by the Government that EIT products and services provided by the Contractor do not conform to the described accessibility in the Product Assessment Template, remediation of the products and/or services to the level of conformance specified in the vendor's Product Assessment Template will be the responsibility of the Contractor at its own expense. In the event of a modification(s) to the contract/order, which adds new EIT products and services or revised the type of, or specifications for, products and services the Contractor is to provide, including EIT deliverables such as electronic documents and reports, the Contracting Officer may require that the contractor submit a completed HHS Section 508 Product Assessment Template to assist the Government in determining that the EIT products and services support Section 508 accessibility requirements. Instructions for documenting accessibility via the HHS Section 508 Product Assessment Template may be found at http://508.hhs.gov. Only electronic copies of quotes will be accepted and should be emailed to
[email protected]. The e-mail shall contain the following subject line: NIH-LM-2016751 - Upgrade EMC ApplicationXtender System. Please submit all information to Em'Ria J. Briscoe at
[email protected] by March 2, 2016. NO TELEPHONE REQUESTS WILL BE ACCEPTED.