COMBINED SYNOPSIS/SOLICITAITON The Portland VA Medical Center located at 3710 SW Veterans Road, Portland, Oregon 97239-2964 has a requirement for an experienced licensed provider to provide services for Sealed Source Removal. The VA's National Health Physics Program (NHPP) requires that radioactive sealed sources (not waste) not used for over 24 months, without future plans for use be disposed of through an appropriate vendor who has the appropriate radioactive materials license for sealed source removal that can take immediate custody of the product. This requirement for sealed source removal is being procured IAW FAR 12.6, entitiled "Streamlined Procedures for Evaluation and Solicitation for Commercial Items" as supplemented with additional information in this notice, and FAR 19.501 Set-Asides for Small Business. This is a 100% small business set-aside. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The associated NAICS code is 562910, small business size is $14.0M. Any offer which requires the Government to execute a separate agreement with a third party (broker) shall be deemed technically unacceptable. The Government intends to award a firm fixed price purchase order to a small business whose offer is evaluated as the Lowest Price Technically Acceptable (LPTA) quote and is most advantageous to the Government. The contracting officer will review quotations based on the factors listed in this solicitation and the information furnished by the offeror. Before price is considered, the proposal must meet the technical capabilities. The lowest price of the technically acceptable offer will be awarded the contract. The contracting officer is not responsible for locating or obtaining any information not identified in the quote. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial proposal should contain the offerors best terms from a price and technical standpoint. To be rated technically acceptable the offeror must send a copy of current license proving the appropriate radioactive materials license to remove and obtain the types and quantities of sealed sources the hospital posses.(See Statement of Work) Licensing must include the capability to immediately transfer custody from the Portland VA Medical Center licensing to the contractor. Licensing must meet all applicable NRC, Federal and State requirements. Proposals must contain the following: Price Quote Licensing Documentation as previously defined Evidence of completed Representations and Certifications (if you are registered online, please state in proposal, no need to send full paper document. Past Performance (Provide a list of at least three references current within the last three years with similar services of the same scope and magnitude as this acquisition. Using the references supplied by each of the interested contractors and the data independently obtained from other Government and commercial sources, the contracting officer shall seek performance information on the lowest priced proposal. The purpose of the past performance evaluation is to allow the Government to assess the offeror's ability to perform the effort described in this Request for Quote (RFQ), based on the offeror's demonstrated present and past performance. Past performance will be evaluated on a pass/fail basis - the government will award to the lowest bidder who provides a history of successful past performance by providing at least 3, recent and relevant examples of providing the same services as requested in the attached Statement of Work. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this RFQ. If the lowest priced evaluated technically acceptable offer is judged to have passed the past performance evaluation, that offer represents the best price for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. The Government reserves the right to award a contract to other than the lowest priced offer if that offeror is judged to have failed the past performance review. In that event, the contracting officer shall make award to the next lowest offer with a passing past performance rating. Quotes are Due: Not later than 2:30PM PST, February 10, 2012. A complete proposal will consist of the following documents: Complete Schedule of Services/Pricing. Completed Online Representations and Certifications found at http://orca.bpn.gov in accordance with FAR 52.212.3, Offeror Representations and Certifications-Commercial Items. Signed Offerors Letter providing: Contractor's name, address, name of point of contact, phone numbers, email addresses, FAX number, DUNS number and Tax ID number. Insure the proposal number VA260-12-Q-0361 appears on all pages and documents in the proposal. Identify acceptable forms for payment, i.e. purchase card, electronic funds transfer, etc. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. All line items as listed in this RFQ will be required to be provided in accordance with the Statement of Work and is attached to this solicitation. Primary work location for the RFQ is Portland, Oregon. The following provisions and/or clauses apply to this acquisition. FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. An offeror shall complete only paragraph (j) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision. FAR 52.212-3 shall be completed as noted above and submitted with the quote. Offerors must comply with all instructions contained in FAR 52.212-1 Instructions to Offerors - Commercial. FAR 52.212-2 Evaluation - Commercial Items; paragraph (a) to this provision is completed as follows: price, licensure and past performance (Provide a list of at least 3, (relevant is defined in this RFQ as within the last 3 years) references in which similar services of the same scope and magnitude as this acquisition). Addenda to FAR 52.212-2: Initially, offers shall be ranked according to price. Then, using the references supplied by each of the interested contractors and the data independently obtained from other Government and commercial sources, the contracting officer shall seek performance information on the lowest priced proposal. The purpose of the past performance evaluation is to allow the Government to assess the offeror's ability to perform the effort described in this Request for Quote (RFQ), based on the offeror's demonstrated present and past performance. Past performance will be evaluated on a pass/fail basis - the government will award to the lowest bidder who provides a history of successful past performance by providing at least 3, recent and relevant examples of providing the same services as requested in the attached Statement of Work. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this RFQ. If the lowest priced evaluated technically acceptable offer is judged to have passed the past performance evaluation, that offer represents the best price for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. The Government reserves the right to award a contract to other than the lowest priced offer if that offeror is judged to have failed the past performance review. In that event, the contracting officer shall make award to the next lowest offer with a passing past performance rating. FAR 52.212-4, Contract Terms and Conditions - Commercial Items will be incorporated into any resultant Purchase Order by full text. FAR 52.212-5, Contract Terms and Condition Required to Implement Statues or Executive Orders - Commercial Items (DEVIATION) by full text. FAR 52.219-4, Notice of Price Evaluation Preference for Hubzone SB Concerns, by full text. FAR 52.203-3, Gratuities. FAR 52.203-6 Alt. 1, Restrictions On Subcontractor Sales To The Government - Alt. 1. FAR 52.204-4, Printed or Copied Double-Sided on Recycled Paper. FAR 52.204-7 Central Contractor Registration. FAR 52.209-6, Protecting the Government's Interest. FAR 52.217-8 Option to Extend Services (Nov 1999) and 52.217-9 Option to Extend the Term of the Contract (MAR 2000). FAR 52.222-19, Child Labor- Cooperation with Authorities and Remedies. FAR 52.222-3 Convict Labor. FAR 52.222-21, Prohibition of Segregated Facilities. FAR 52.222-26, Equal Opportunity. FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. FAR 52.222-36, Affirmative Action for Workers with Disabilities. FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. FAR 52.227-2, Notice And Assistance Regarding Patent And Copyright Infringement. FAR 52.232-33, Payment by Electronic Funds- Central Contractor Registration. FAR 52.233-3, Protest After Award. FAR 52.233-4, Applicable Law for Breach of Contracts. FAR 52.242-13, Bankruptcy. FAR 52.252-2 Clauses Incorporated by Reference, with the following Internet addresses filled-in: http://farsite.hill.af.mil/VFFAR1.HTM ; clauses may be accessed electronically in full text by going to the aforementioned Internet addresses. FAR 52.252-6, Authorized Deviation in Clauses, in full text, with the following fill-in: Veterans Affairs Acquisition Regulation 48 CFR Chapter 8. Vendors must be actively registered with the Central Contractor Registration (CCR) and in VETS-100. The CCR website is http://www.ccr.gov; the VETS-100 website is https://vets100.vets.dol.gov/registerhome.aspx. The Contractors are required to submit their TAX ID number with their quote. Quotes must be received at the Department of Veterans Affairs, Vancouver VA Medical Center no later than 2:30PM PST on February 10, 2012. Quotes may be transmitted by e-mail or to FAX number 360.256.0936 to the attention of Suzanne Angelo.
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