Description
The VA Pacific Islands Health Care System (VAPIHCS), Hawaii intends to award a short term contract (4 months) to provide lodging for eligible beneficiary veterans awaiting flights. Due to the short turn-around time allowed for award and issuance of a contract it is anticipated that the contract will be awarded on a sole-source basis to Best Western The Plaza Hotel in HI for this requirement. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. Sole source justification has been prepared in support of this acquisition. This notice is NOT a request for competitive proposals. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-42. The NAICS code is 721110 and the small business size standard is $7.0 million. Scope of Work The Department of Veterans Affairs Pacific Islands Health Care System (VAPIHCS), 459 Patterson Road Honolulu HI 96819 is hereby soliciting offers to provide lodging for eligible veterans in need of treatment at VAPIHCS, to accommodate veterans who may have to travel long distances for evaluation the day before or the day after treatment received, (i.e., for less than 24-hour pre operative / intervention or past-operative follow-up for Ambulatory Surgery, Nuclear Medicine, MRI, GI, ophthalmology, oncology, and other medical specialties as the need arises). Room Requirements The VAPIHCS requires the use of furnished hotel rooms depending on the daily need. Room rates offered shall be Single Occupancy, and shall provide a minimum of two (2) double beds. Family members (wife and/or children) of the VA patient, or one non-family care-giver, shall be allowed to stay in the same room with the veteran, at the single occupancy rate. Any additional occupants are the responsibility of the veteran, and shall not lodge at VA expense. The fully furnished hotel rooms will include contractor provided utilities and other specified services. The hotel rooms shall comply with all city, county and state building codes and ordinances applicable to the ownership and operation of the building in which the rooms are located. Rooms shall comply with the applicable NFPA 101 and ADA guidelines. All rooms shall be located in a single hotel. Rooms shall be cleaned daily. Linens, bedding, towels, etc) shall be replaced with clean linens on a daily basis. Each room shall be on the ground floor, wheelchair accessible or be ADA compliant elevator serviced. Access to rooms shall be from interior hallways that are accessed directly from the front desk/elevator lobby area. There shall be no physical barriers. Contractor will be required to provide smoke-free rooms unless requested otherwise by the veteran. Contractor personnel shall not smoke in the rooms at any time whether or not VA referred occupants are present. Contractor shall supply all utilities including heat, air conditioning, electricity, water and sewer, local telephone service (no deposit required), and basic television cable service. The provisions 52.212-1, Instructions to Offerors (Jun 2008), as modified, applies to this acquisition. Addendum to FAR 52.212-1 includes VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008). The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Mar 2009) with addendum is applicable to this acquisition. Addendum to 52.212-4: 52.217-8 Option to Extend Services (Nov 1999); 52.228-5 Insurance - Work on a Government Installation (Jan 1997); 52.232-18 Availability of Funds (Apr 1984); 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984); VAAR 852.203-70 Commercial Advertising (Jan 2008); VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-aside (Dec 2009); VAAR 852.237-70 Contractor Responsibilities (Apr 1984); VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources (Interim - Oct 2008); VAAR 852.273-76 Electronic Invoice Submission (Interim - Oct 2008); VACL120 Supplemental Insurance Requirement. The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Apr 2010) with the following cited clauses applicable to this acquisition: 52.219-28 Post Award Business Program Rerepresentation (Apr 2009); 52.222-3 Convict Labor (Jun 2003); 52.222-21 Prohibition of Segregated Facilities (Feb 1999); 52.222-26 Equal Opportunity (Mar 2007); 52.222-36 Affirmative Action for Workers With Disabilities (Jun 1998); 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008); 52.222-41 Service Contract Act of 1965 (Nov 2007); 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989); 52.232-34 Payment by Electronic Funds Transfer-Other than Central Contractor Registration (May 1999); 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984). 52.212-3 Offerors Representations and Certifications - Commercial Items (Aug 2009); 52.216-1 Type of Contract (Apr 1984); 52.233-2 Service of Protest (Sep 2006); VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (Jan 2008); VAAR 852.233-71 Alternate Protest Procedure (Jan 1998); Wage Determination 2005-2153 Rev 13. The full text of any clause may be accessed electronically at http://www.acquisition.gov/far/index.html and http://www.va.gov/oamm/oa/ars/policyreg/vaar/.