This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as Request for Quotation #RFQ-020403-0009-07. The North American Industrial Classification System Code (NAICS) is 722310. The Government intends to make a single award to the responsive/responsible quoter who submits the lowest-priced technically acceptable offer.All responsible sources may submit a quote which shall be considered by the agency. Faith-Based and Community-Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible. GENERAL REQUIREMENTS: The Federal Bureau of Prisons (FBOP), Federal Correctional Institution (FCI), Contracting Office, located at 655 Fairton-Millville Road, Fairton, New Jersey, 08320 is requesting quotations for Beverage in a Bag for the Federal Correctional Institution (FCI) Fairton located at 655 Fairton -Millville Road, Fairton, New Jersey , (08320) SCHEDULE OF ITEMS AND SPECIFICATIONS: SCOPE/OBJECT Scope of Work The Federal Bureau of Prisons, Federal Correctional Institution, Fairton, NJ, requests the contractor to supply and deliver the Beverage in a Bag products once each week on Wednesday. The Food Service Administrator (FSA), or authorized designee, will determine the quantities of product needed for set deliveries, The quantity of product is subject to change prior to each delivery. No substitutions are permitted for any products including container sizes. ***AMENDEMENT 2/12/2006*** All bag in a box beverages must be 19 to 1 ratio, must be vitamin C fortified, must be kosher, no sugar added, artificial sweetener must be FDA approved and safe for diabetics to cosume. Additionally, beverage machines must be capable of dispensing ice. *** CONTRACTOR TASKS The Federal Correctional Institution, Food Service Department will place delivery orders, and state the quantities required. All items shall be free of damage. All products shall comply with EPA, FDA, OSHA, USDA, and all federal, state and local guidelines where applicable, Salvaged items or products are not acceptable. Deliveries shall be in clean closed vehicles. When transporting food items, the vehicle shall be maintained in a good sanitary condition to prevent contamination of the supplies. Delivery vehicles used for the proposed contract shall be subject to inspection for sanitation. SCHEDULE The hours of delivery will be before 9:00 AM This requirement is for the period of April 1, 2007 through March 31, 2008. Federal holidays will be excluded from any deliveries or service calls. SUPPLIES AND EQUIPMENT All equipment will be required to comply with institutional security requirements. Successful bidder will be required to provide four counter top dispensers (NEW) with six valves, two for the main institution, one for the Camp and one for Sierra Unit. They will be hook to a remote storage area and lines should run 75 to 100 ft to the dispensers. (Contact Doug McPhail with any spec. questions). The successful bidder will also be responsible for the delivery, installation, regular servicing, repair and maintenance of these dispensers At three different areas of the installation. Please note all workers will have to a background check and clearance before enter the institution. Vendor will need to supply all necessary information at least 72 business hours before entry is allowed Weekly order is subject to change-order will be faxed prior to delivery MISCELLANEOUS The services/supplies will be as a contractual agreement and not a personnel appointment. Payment will be made based on the end product or the accomplishment of a specific result. The agreement does not constitute an employer/employee and the contractor shall not be subject to government supervision, except in security related issues. Contractor performance will be closely monitored by the COTR. All Vendors wishing to Win the Bid must be registered in the Central Contracting Register. You may do so at www.CCR.gov. No exceptions. INSPECTION AND ACCEPTANCE Inspection and acceptance of products will be performed at the destination. The receiving official shall accept or reject supplies promptly as practicable after delivery. Failure to promptly inspect, accept or reject supplies shall not relieve contractor from responsibility, or impose liability on the Government for nonconforming supplies. REJECTION PROCEDURES In the event an item(s) is/are rejected, the delivery ticket will be annotated as to items rejected. Replacement of item(s) will be at the contractor's expense. Invoices shall reflect only items accepted by the receiving official. The final decision with respect to interpretation of the sanitary condition of vehicles, or products wholesomeness, condition, or significance of foreign material on/in products, shall remain with the receiving official. The following items will be returned to the contractor: Products damaged in shipping Products shipped in error Products with concealed damage Products that are recalled Products not meeting the quality or quantity requirements Products delivered in unsanitary vehicles Products not meeting 10 day sell by date Product is a substitute not the product ordered PRICING The Government intends to award a contract to the offeror submitting the lowest priced acceptable Offer. Award may occur without discussion. This will be a requirements type contract and funds shall be obligated by individual delivery orders and not by the contract itself. The quantities are estimates only for the benefit of the offeror, and in no way is to be construed as a precise requirements, nor constitute a BOP guarantee. Base year 1) Beverage Base, Bag in a Box(BIB) 5 gallon, 15/1 yield (IE Fruit Punch, Lemonade, Unsweetened Iced Tea, Grape, Orange etc) Estimated Quantity 1104 BIB containers . price per container $ @ 200 = EST Total $______________ 2) Fruit Juice, Bag in a Box, (BIB) 3 Gallon. 4/1 Yield (IE Apple, Orange, etc) Estimated Quantity 168 containers Price per container $___________ @ 88 containers = Total $__________ 3) Iced Tea Sweetened with Lemon (BIB) 5 gallon, 11/1 Yield- Price per container $ @ 624 containers = Total $ TOTAL COST, ALL LINE ITEMS $ Please note Weekly order is subject to change- order will be faxed the prior delivery Please note the option years are only awarded by the government if the service and supply is needed. The Government may award the option year if it chooses based on need and contingent on the vendor service and supplies are satisfactory to that need of the Government. The BOP does not guarantee award of option year or years if Vendors fails to satisfy the Government or if a supply need is changed or warranted. Option year one 1) Beverage Base, Bag in a Box(BIB) 5 gallon, 15/1 yield (IE Fruit Punch, Lemonade, Unsweetened Iced Tea, Grape, Orange etc) Estimated Quantity 1104 BIB containers . price per container $ @ 200 = EST Total $______________ 2) Fruit Juice, Bag in a Box, (BIB) 3 Gallon. 4/1 Yield (IE Apple, Orange, etc) Estimated Quantity 168 containers Price per container $___________ @ 88 containers = Total $__________ 3) Iced Tea Sweetened with Lemon (BIB) 5 gallon, 11/1 Yield- Price per container $ @ 624 containers = Total $ TOTAL COST, ALL LINE ITEMS $ Please note Weekly order is subject to change- order will be faxed the prior delivery Option Year Two 1) Beverage Base, Bag in a Box(BIB) 5 gallon, 15/1 yield (IE Fruit Punch, Lemonade, Unsweetened Iced Tea, Grape, Orange etc) Estimated Quantity 1104 BIB containers . price per container $ @ 200 = EST Total $______________ 2) Fruit Juice, Bag in a Box, (BIB) 3 Gallon. 4/1 Yield (IE Apple, Orange, etc) Estimated Quantity 168 containers Price per container $___________ @ 88 containers = Total $__________ 3) Iced Tea Sweetened with Lemon (BIB) 5 gallon, 11/1 Yield- Price per container $ @ 624 containers = Total $ TOTAL COST, ALL LINE ITEMS $ Please note Weekly order is subject to change- order will be faxed the prior delivery Option Year Three 1) Beverage Base, Bag in a Box(BIB) 5 gallon, 15/1 yield (IE Fruit Punch, Lemonade, Unsweetened Iced Tea, Grape, Orange etc) Estimated Quantity 1104 BIB containers . price per container $ @ 200 = EST Total $______________ 2) Fruit Juice, Bag in a Box, (BIB) 3 Gallon. 4/1 Yield (IE Apple, Orange, etc) Estimated Quantity 168 containers Price per container $___________ @ 88 containers = Total $__________ 3) Iced Tea Sweetened with Lemon (BIB) 5 gallon, 11/1 Yield- Price per container $ @ 624 containers = Total $ TOTAL COST, ALL LINE ITEMS $ Please note Weekly order is subject to change- order will be faxed the prior delivery Option Year Four 1) Beverage Base, Bag in a Box(BIB) 5 gallon, 15/1 yield (IE Fruit Punch, Lemonade, Unsweetened Iced Tea, Grape, Orange etc) Estimated Quantity 1104 BIB containers . price per container $ @ 200 = EST Total $______________ 2) Fruit Juice, Bag in a Box, (BIB) 3 Gallon. 4/1 Yield (IE Apple, Orange, etc) Estimated Quantity 168 containers Price per container $___________ @ 88 containers = Total $__________ 3) Iced Tea Sweetened with Lemon (BIB) 5 gallon, 11/1 Yield- Price per container $ @ 624 containers = Total $ TOTAL COST, ALL LINE ITEMS $ Please note Weekly order is subject to change- order will be faxed the prior delivery Any questions Regarding Specs should be addressed to Doug McPhail, Food Service Administrator or Mike Howard , Asst. Food Service Administrator. 856-453-4076 EVALUATION FACTORS: The Government intends to make a single award, to the lowest technically acceptable offeror meeting the required specifications. CLAUSES AND PROVISIONS This solicitation document incorporates the following provisions and clauses which are in effect through Federal Acquisition Circular 2005-14, and may be viewed or downloaded by accessing the website at: http://www.arnet.gov. 52.252-2, Clauses Incorporated by Reference 52.212-1, Instructions to Offers - Commercial Items 52.212-3, Offeror Representations and Certifications - Commercial Items 52.212-4, Contract Terms and Conditions - Commercial Items 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.219-6, Notice of Total Small Business Set-Aside 52.222-19, Child Labor - Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of Vietnam Era and Other Eligible Veterans. 52.222-36, Affirmative Action for Workers with Disabilities 52.222-37, Employment Reports for Special Disabled Veterans, Veterans of Vietnam Era and Other Eligible Veterans. 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration 52.252-1, Solicitation Provisions Incorporated by Reference. Faith-Based and Community- Based Organizations (AUG 2005) - can submit offers/bids/quotations equally with other organizations for contracts for which they are eligible SUBMISSION OF QUOTATIONS Vendors will be required to submit the following information on company letterhead or business stationery directly to the contracting officer: 1) The Request for Quotation Number - (RFQ-20403-0009-07) 2) Schedule of Items 3) Price Quote to include any prompt payment terms. Offerors are to provide a copy of FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, with their quote. This provision is available to the offeror online at http://orca.bpn.gov. All offerors must be registered in the Central Contractor Registration (CCR) Database prior to receiving any award. Information concerning CCR requirements can be accessed at http://www.ccr.gov. Questions regarding this combined Synopsis/Solicitation must be emailed to
[email protected] Quotations are due no later than 2:00pm on Thursday, February 22, 2007. Quotes must be faxed to (856) 453-4194, Attention: Doug Buirch, Contract Specialist. Or mail to FCI Fairton, PO Box 280 , 655 Fairton-Millville Road, Fairton, New Jersey 08320