SCOPE OF WORK ID #: WS2013-027 Adams and Associates, Inc., contracting for the U.S. Department of Labor for the operation of the Woodstock Job Corps Center - a 550 student residential training facility located at 10900 Old Court Rd., Woodstock, MD 21163, is currently soliciting written bids for Pizza, Wings and Sodas needed for various functions on Center. All quotes should be submitted in writing to the Purchasing Department by Wednesday, June 12, 2013 by 2:00 p.m. Quotes received after the deadline and/or without all requested documentation applying to your company will not be considered. Vendor is to return written bid on included excel worksheet and put company name at the top of each page, vendor paperwork, and all licenses for doing business in the State of Maryland, all employee licenses required for performing work in the state of Maryland, Certificate of Liability insurance and list of references if no past experience with Center. The period of performance is August 1, 2013 to July 31, 2014. Submitted bid will show at minimum breakdown as follows: • Cost per Item • Vendor Stock Number • Case/Pack Size • Printed name and Signature of authorized person submitting bid Bids, vendor questionnaire, W9, Authority to Commit and all licensures needed to do business may be faxed to 410-696-9401, Attn: Suzanne Beasley, Purchasing Department; emailed to:
[email protected]; or mailed to: Woodstock Job Corps Center Attn: Suzanne Beasley 10900 Old Court Rd. Woodstock, MD 21163 If your quote deviates from specifications in any way, such exceptions must be noted on bid sheet. If unable to quote please indicate ‘No Bid' and return bid package to us. Adams and Associates, Inc. reserves the right to reject any bids and select the bid deemed most responsible. Bidders should be aware of bid requirements for federally funded projects and act accordingly. Bidders are placed on notice that this is a competitive bid process and cost is an important fact. Overall low bid does not constitute bid award. Woodstock Job Corps Center is a federally funded facility and entitled to GSA pricing. Payment terms are Net 30 days from date of invoice. All question regarding the Invitation to Bid and/or scope of work must be submitted in writing to:
[email protected]. No phone calls will be accepted. Freight, fuel surcharge or handling charge, if any, must be noted on bid or charges will not be paid if invoiced. Vendor shall hold all licenses necessary to do business in the state of Maryland and/or the state the business is located in, and provide copies of all licenses with bid package. Vendor must supply manufacturer name and stock number for all items bid on. Items reference a manufacturer and stock number on bid sheet for reference purpose to insure correct item is bid. Vendor may substitute identical items under a different manufacturer or brand name but must note manufacturer and stock number on bid sheet. Vendor is to note on bid sheet if item is a green or recycled item. Vendor is to provide a billing invoice that includes BPA number and shows individual lines for each item ordered. Woodstock Job Corps Center does not accept back-orders on food and drinks, all orders will be considered complete upon receipt. The vendor shall obtain and maintain insurance(s) as follows if vendor's employee(s) or agent(s) will be on Center at anytime: • Workers Compensation • Comprehensive General Liability with Woodstock Job Corps Center listed as additional insured. ($1,000,000 per occurrence). • Comprehensive Automobile Liability ($1,000,000/combined single limit) Project Description: Pizza, Wings and Sodas needed for various functions/ parties on Center. Specific Requirements: • Please quote us on the following items: • Large 1 topping pizza (cheese, pepperoni & sausage) • 18 pc Wings (mild & hot) • 2 liter Sodas (mixed) • Must except Net 30 payment terms. Center Rules and Requirements Center Regulations: Vendor and his employees shall abide by all of the Center's rules and regulations. There shall be no fraternization between contractor personnel and Job Corps Center students or personnel. The Contractor will be required to follow all Center safety and security requirements including searches entering or leaving the Center. Deliveries: The Contractor shall clear all deliveries with the Center's Security Personnel.