R -- Interns

CBD COMBINED/SYNOPSIS SOLICITATION (i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This proposed action is for services for which the Government intends to solicit and negotiate with one source – Hispanic Association of Colleges and University (HACU). Persons may identify their interest and capability to respond to the requirement (see xvi). (ii) This Solicitation HQ0095-04-T-0017 is a Request for Quote (RFQ) for Summer Interns. (iii) This Solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 01-20, effective February 23, 2003. (iv) The applicable North American Industry Classification System code is 813410 and the corresponding size standard is $6.0 million. The Small Business Competitiveness Demonstration Program does not cover this procurement. Clin 0001: Provide six (6) Hispanic Interns for employment at the Department of Defense (DOD) during Summer 2004 (June 7, 2004 through May 30, 2005). (v) & (vi) Hispanic Association of Colleges and Universities Internship Program General Requirement: The Secretary of Defense has committed the Department to increase representation of persons of Hispanic background within the overall DoD work force. A key method of accomplishing this requirement is to better inform current college/university students of employment possibilities with DoD upon graduation through temporary internships of such students in DoD facilities during summer break. How Requirement Developed: In the Spring of 1998, the acting Assistant Secretary of Defense for Force Management Policy committed the DoD to participate to a much higher degree in programs to enhance the visibility of DoD within the Hispanic community. The use of the internship program provided by the Hispanic Association of Colleges and Universities (HACU) was an immediately available vehicle to quickly bring into the DoD workplace a number of highly qualified individuals. DoD contracted with HACU to obtain the services of interns, who remained as employees of HACU, a more expeditious method than recruitment of persons who would have become temporary Federal employees during the summer period. Overall Program Objectives: The primary goal is to continue to increase the visibility of DoD within the Hispanic community, in order to enhance employment opportunities for a wide range of persons. The expectation is that the interns who work within DoD offices will either themselves apply for permanent positions within DoD upon graduation, or at the very least communicate a favorable impression of DoD as an employer to fellow students, family members, and friends. Specific Objectives: Participating interns are provided employment placement to the maximum extent possible into offices closely matching their areas of interest and expertise. This will serve the two-fold purpose of ensuring that they are able to use their skills in meaningful employment opportunities, and that the offices to which they are assigned achieve maximum benefit of their skills and knowledge in specific functional areas of science, management, financial operations, technology, program planning, or other fields of study. Supplier Requirements: HACU will provide the following services: recruitment of participants; employment (receiving and processing applications, matching assignments); orientation in Washington, DC prior to entry on duty; developmental activities; assisting interns in obtaining academic credit for program participation; support services such as program handbooks and updates, communication; housing assistance; travel expenses to DC area and program evaluation. Direction on specific methodologies to be used: Merit principles and careful matching of candidate to employment opportunities. Applicability of Specification and Standards: Interns will be fully qualified in specific skills set forth by offices in which employed, and will meet any security requirements. Period of Performance: The period of performance for this period is for one fiscal year beginning June 7, 2004 through May 30, 2005. Government-furnished elements: OSD and other participating components serviced by WHS will provide office space and requisite office equipment for use by interns during their service. Government Review and Approval: A staff member of WHS, Personnel & Security will serve as the internal program manager to provide assistance to management officials and to interns, as required. Also, will assess the effectiveness of the program at its completion to determine if it should continue in future years. Reporting Requirements: WHS, P&S will be continuously monitoring the process to ensure optimum placement opportunities, and overall quality and performance of interns once on board. Will work closely with HACU to resolve any operational problems, which may arise, plus to assess the program at the end of the summer. Control Procedures: The WHS, P&S specialist will work closely with HACU's Program Manager to ensure the highest quality interns, and with OSD managers to ensure that realistic work opportunities are identified to match skills and requirements. A continuous monitoring will be conducted to quickly and efficiently resolve any program problems. Inspection and acceptance requirements: The selection process will result in a group of highly qualified interns to be placed in participating offices. Interns are subject to review in terms of qualifications and security requirements, and will be in-processed to the extent necessary upon their reporting dates. (vii) Date(s) and place(s) of delivery and acceptance and FOB point: See Item number (ivi) for dates/performance period. (viii) The following provision applies to this acquisition: Federal Acquisition Regulation (FAR) 52.212-1 entitled Instructions to Offerors – Commercial. The following provision is being added as an Addendum: FAR 52.214-31 Facsimile Bids/Quotes. (ix) The following provision does not apply to this acquisition: FAR 52.212-2 entitled Evaluation -- Commercial Items. Award will be based on the best value to the Government, considering price and other non-price factors (ability to meet solicitation requirements and past history). (x) Offers are to include a completed copy of provision FAR 52.212-3 entitled Offeror Representations and Certifications -- Commercial Items. Also if your company is a vendor not registered to do business with the Government, check web address: and provide company’s CAGE Code with offer. (xi) The following provision does apply to this acquisition: FAR 52.212-4 entitled Contract Terms and Conditions -- Commercial Items. (xii) The following clause is applicable to this acquisition: FAR 52.212-5 entitled Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items. The following FAR Clauses within the aforementioned clause are being selected as applicable: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-16, 52.232.33, 52.222-41, 52.222-42, and 52.222-44. In addition the following clauses apply to this acquisition: DFARS 252.212-7001 are applicable to this requirement. Vendors may obtain CCR information by calling 1-888-227-2423 or via the Internet at http://ccr.edi.disa.mil. ONLY FIRMS REGISTERED IN THE CCR ARE ELIGIBLE FOR CONTRACT AWARD. (xiii) There are no additional contract requirement(s) or terms and conditions necessary for this acquisition that are consistent with customary commercial practices. (xiv) There is not a Defense Priorities and Allocations System (DPAS) number assigned to this acquisition. (xv) Submission and delivery of Capability statements are to be forwarded by March 11, 2004 by 10:00 A. M. local time. Using either method: via facsimile 703-692-0811 or email ([email protected]) (xvii) The points of contact for this acquisition are: Contract Specialist Ms. Anissa L. Burley, (703) 614-3658, Contracting Specialist Ms. Larna Palmer, (703) 614-9324. ANY FURTHER INQUIRIES SHOULD BE FORWARDED VIA EMAIL @ [email protected] or FACSIMILE ON 703-692-0811. NO TELEPHONE INQUIRIES WILL BE ANSWERED REGARDING THIS SOLICITATION.