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Page 4 of 5 Page 1 of 3 INTENT TO SOLE SOURCE TO SDVOSB DGA Medical INTENT TO SOLE SOURCE: PROCUREMENT OF X-Ray Tube replacement for the Easydiagnost Eleva DRF, Release 5 Page 5 of 5 Page 1 of 3 THIS IS NOTICE OF INTENT TO SOLE SOURCE FOR X-Ray Tube replacement for the Easydiagnost Eleva DRF, Release 5: VAMC Providence, RI INTENT TO SOLE SOURCE FOR PURCHASE REQUISITION: This is not a request for competitive proposals. This is not a solicitation or request for offers. No solicitation package is available and telephone requests will not be honored. The Department of Veterans Affairs VA Medical Center intends to award a one-time, Firm Fixed Price, Sole Source contract for the X-Ray Tube replacement for the Easydiagnost Eleva DRF, Release 5 for VAMC Providence, RI. Technology, knowledge, technical expertise, and servicing capabilities for the X-Ray Tube replacement for the Easydiagnost Eleva DRF, Release 5, are proprietary and peculiar to Philips Medical. Government distribution for this equipment is available through the Service Disabled Veteran Owned Small Business (SDVOSB) DGA Medical. Other SDVOSBs were sought out and found to be unable to fulfill this requirement. Due to the urgency of the need, and due to the limited market availability of the part required within the urgent and critical time frame, the recommendation is for a SDVOSB sole-source per VAAR 819.7008. The intent is to procure these services on a sole source basis. No solicitation will be posted to Contract Opportunities. The primary North American Classification System Code (NAICS) is 334510: Electromedical and Electrotherapeutic Apparatus Manufacturing. The most current Business Size Rating for this NAICS is 1250 employees. Capable parties may identify their interests and authorization to respond to this requirement by April 21st, at 10:00 AM (EDT). A determination by the Government not to compete this proposed award upon response to this notice is solely within the discretion of the Contracting Officer. STATEMENT OF WORK, PHILIPS EASY DIAGNOST 650-23-2-7441-0281 SCOPE OF WORK: The Vendor, Philips Healthcare, shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to perform the repair on the Philips EasyDiagnost R/F X-ray System. This Unit is used daily, for capturing human structure and it is used to diagnost patient condition. 1. EQUIPMENT: The contractor shall provide all tools and equipment necessary to properly and safely perform the services set forth within this statement of work. This shall include, but is not limited to, all Personal Protective Equipment (PPE) and proper radiation safety which may be required for the work to be completed in a safe manner. 2. AREAS TO BE SERVICED Radiology, Room 276 bldng 1 at 830 Chalkstone ave. Providence, Rhode Island. 3. TASK FREQUENCY AND INSTRUCTIONS: This will be a single visit, be it a single day or multiple days, at the VA Providence Radiology Department sufficient to complete the work set forth in the scope of work. This visit is to be scheduled in advance with the POC: Nick SanJuan Clinical Engineering at 401-255-2593 4. SPECIAL WORK REQUIREMENTS: None PROPERTY DAMAGE: The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (i.e., trees, shrubs, lawn/turf, cubs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer. 6. ATTACHMENTS: None. 7. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS: The contractor's employees shall wear visible identification at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate desig nated park ing areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking viola tions of the con tractor under any con ditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two way radios are not to be used within six feet of any medical equipment. Posses sion of weapons is prohibited. Enclosed containers, including tool kits, shall be sub ject to search. Violations of VA regulations may result in a citation answer able in the United States (Federal) Dis trict Court, not a local district state, or municipal court. 8. COMPLIANCE WITH OSHA AND RADIATION SAFETY STANDARDS: The contractor shall comply with the Federal OSHA and Radiation Safety Standards. The contractor shall: A. Have methods by which all employees are educated as to risks associated with laser safety. B. Have policies and procedures which reduce the risk of employee exposure to lasers. C. Have mechanisms for employee counseling and treatment following exposure to lasers and laser generated airborne contaminants. D. Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, mouthpieces for the employee during performance of the contract.