Request for Information (RFI): Upgrade/New Closed-Circuit Television and Card Access System Services PURPOSE OF THIS RFI: This Request for Information (RFI) is issued for information-gathering purposes only and does not constitute a commitment to purchase or issue a solicitation. Portland Area Indian Health Services is seeking information from qualified vendors regarding the provision of installation services, software, licensing, warranty, on-site training, support services, and maintenance for Upgrade/New Closed-Circuit Television (CCTV) systems and Card Access Systems (CAS). The purpose of this RFI is to: Gather details on available solutions and capabilities Understand technical specifications and system requirements Review pricing structures and implementation approaches Assess vendor experience and qualifications Solicit vendor feedback on the draft Performance Work Statement (PWS) Identify potential challenges, constraints, or considerations in the requirements This information will assist Portland Area Indian Health Services in the development of a potential future solicitation. PROJECT OVERVIEW: Portland Area Indian Health Services requires CCTV security enhancements and Card Access System upgrades at two facilities: Yakama Service Unit and Fort Hall Service Unit Pharmacy Department Modern CCTV and CAS systems are required to: Meet IHS Pharmacy Security regulations per the Indian Health Manual (IHM) Improve facility monitoring capabilities Enhance incident response procedures Strengthen overall security posture A draft Performance Work Statement (PWS) is attached, identifying the scope of work and technical requirements for which we are requesting information and feedback. PERIOD OF PERFORMANCE: From Award Date through March 31, 2026 (or earlier, if completed sooner) PLACE OF PERFORMANCE: Yakama Service Unit 401 Buster Road Toppenish, WA 98948 Fort Hall Service Unit (Notogwa Corral Health Center) 33 N. Mission Road Fort Hall, ID 83203 APPLICABLE CODES: NAICS Code: 561621 – Security Systems Services (except Locksmiths) Small Business Size Standard: 18,020 employees ATTACHMENTS ATTACHMENT 1 – Draft Performance Work Statement (PWS) ATTACHMENT 2 – Indian Economic Enterprises (IEE) Form RESPONSE INSTRUCTIONS: Interested vendors should provide the following information in their response: Cover Letter with primary point(s) of contact, including name, phone number, and email address. Detailed Responses to the information requested in this RFI and the attached Performance Work Statement (PWS). Vendor Feedback on Requirements: Review the draft PWS and provide constructive feedback, including: Comments on the feasibility and clarity of stated requirements Identification of any ambiguous, conflicting, or overly restrictive specifications Recommendations for alternative approaches or industry best practices Potential challenges in meeting stated timelines or technical requirements Questions requiring clarification before a formal solicitation Product Information: Brochures, datasheets, and/or technical specifications for proposed solutions Recommendations: Additional suggestions for system upgrades, integrations, or enhancements that would improve security effectiveness or operational efficiency Company Qualifications: Brief overview of relevant experience with similar projects, particularly in healthcare, government, or tribal facilities Format: All responses must be submitted in PDF format SUBMISSION INFORMATION Submit Responses Electronically to:
[email protected] Questions Deadline: All questions regarding this RFI must be submitted at least 1 days prior to the response deadline Response Deadline: December 18, 2025, by 12:00p.m. EST DISCLAIMER This RFI is issued solely for information and planning purposes. It does not obligate Portland Area Indian Health Services to issue a solicitation or award a contract. Responses to this RFI will not be considered offers and cannot be accepted by the Government to form a binding contract. No reimbursement will be provided for any costs associated with responding to this RFI. All information submitted in response to this RFI may be used by the Government in developing acquisition strategies and solicitation documents. POINT OF CONTACT For questions or additional information, please contact: Sheila Sells Email:
[email protected] Portland Area Indian Health Services appreciates your interest and looks forward to receiving your input.