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Procurement Request Number: ____502-10-1-084-0003____________________________ LSJ Number: ____LSJ502-10-001_________________________________ LIMITED SOURCE JUSTIFICATION FOR FEDERAL SUPPLY SCHEDULE PROGRAM Upon the basis of the following justification, I, as _Contracting Officer, hereby approve the use of sources limited to fewer than those required in FAR 8.405-1, FAR 8.405-2 pursuant to the authority of 41 U.S.C. 251 as implemented by FAR 8.405-6 (b) (1. 1. Identification of the agency and the contracting activity and specific identification of the document as a limited source justification (LSJ). Alexandria, Louisiana VA Medical Center Contracting Office for use by Pharmacy Service in providing patient care. 2. Nature and/or description of the action being approved. VAMC Alexandria is in need of purchasing an AutoMed FastPak EXP that will allow us to maintain our current high level of accuracy and service utilizing the most advanced interface barcode packaging system. Currently the Alexandria VAMC has an AutoMed FastPak 330 and it is time for an upgrade to the new hardware since the support for our current hardware will expire on 12/31/2009. The new hardware will utilize our current drug file information and interface which is in place, is stable and supported. 3. A complete description of the supplies and/or services required to meet the agency's needs The AutoMed FastPak EXP system will include the Packaging Unit, Replenishment Kit, Includes Implementation Fees and System Interface Fee. The total cost of this contract is $184,000.00. If purchased by the end of this month, the system may be deliverable by February 2010. 4. An identification of the LSJ rationale, and if applicable, a demonstration of the contractor's unique qualifications to provide the required supply or service. " FAR 8.405-6 (b) (1) - Only one source is capable of responding due to the unique or specialized nature of the work; " FAR 8.405-6(b)(3) - An urgent or compelling need exists, and following the FSS ordering procedures would result in unacceptable delays The Alexandria VAMC has determined that no other company's hardware could utilize our existing interface, replenishment station or Vista option that have proven to be so stable and accurate. The suggested manufacturer is the only company that manufacturers the equipment in question. As such, it is the only company that can continually update the equipment with computerized updates as they become available. These updates keep the equipment current with the latest technology and greatly enhances the pharmacies ability to administer the necessary care to the patient. This new hardware is considered an upgrade to the overall unit dose operating system and replenishment station that we currently have in place. Automed is offering a trade in for our existing hardware (FastPak 330) which will allow us to get the newer version EXP model. 5. A determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d). Pricing has been determined fair and reasonable by GSA. Pricing will be taken from published price list on the Federal Supply Schedule. 6. A description of the market research conducted among schedule holders, and the results of the research, or a statement why market research was not conducted. A statement must be made that the supplies and services are available from the FSS. To describe the Market Research that was conducted for this service, several different things were looked at in detail. First, was the historical acquisition learned from the research. There is a fair amount of historical inpatient automated purchases at this medical center; it was also found that other medical centers throughout VISN 16 have the same equipment. Through these sources, it was learned that this should be handled as a Limited Source because of the proprietary information the company has for its own equipment and the replacement criticality of a significant piece of automation hardware to the unit dose packaging system. Also, it talking with Pharmacy, Bio-med personnel and other knowledgeable people; it was learned that the equipment went out of warranty and a new service contract is unavailable past 12/31/2009. Updated hardware is needed to be eligible for an on-going Service Contract to be in place to assist our Bio-med personnel in the event the repair was beyond their capabilities. Reviewing internet resources did not turn up much information. The Market Research did determine that the requirement could be met by using commercial format because the service needed is customary with commercial industry practices and needs mo modifications to accommodate the Government's requirements. 7. Any other facts supporting the limited source justification. The Alexandria VAMC has determined that no other company's hardware could utilize our existing interface, replenishment station or Vista option that have proven to be so stable and accurate. The suggested manufacturer is the only company that manufacturers the equipment in question. As such, it is the only company that can continually update the equipment with computerized updates as they become available. These updates keep the equipment current with the latest technology and greatly enhances the pharmacies ability to administer the necessary care to the patient. This new hardware is considered an upgrade to the overall unit dose operating system and replenishment station that we currently have in place. Automed is offering a trade in for our existing hardware (FastPak 330) which will allow us to get the newer version EXP model. 8. A statement of the actions, if any, the agency will take to remove or overcome any barriers that led to restricted consideration before any subsequent acquisition for supplies and services is made. Pharmacy staff will keep abreast of market and at the end of the life span will conduct market research to determine if unrestricted consideration can be made before acquisition of the supplies. 9. The ordering activity Contracting Officer's certification that the justification is accurate and complete to the best of the Contracting Officer's knowledge and belief and evidence that the supporting data that form a basis for the justification have been certified as complete and accurate by technical/program personnel. Certification Acquisition Initiator: I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate. ___________//ES//________________ ______12/4/2009_____________ Paul D. Moreau, Chief of Pharmacy Date Contracting Officer: I certify that this justification is accurate and complete to the best of my knowledge and belief. (Add the following and delete the "APPROVED BY" block below if this certification is also serving as approval: "Since this effort exceeds $100K but does not exceed $550K, this certification serves as approval.") ____Helen M. Berns___________ ___12/4/09________________ Signature Date Both the technical and requirements personnel are required to certify each justification as to its accuracy and completeness. By signing the Justification the Contracting Officer certifies that the facts and statements made are accurate and complete. Reviews and Approvals Program Senior Official (or designee): I certify that the facts and representations under my cognizance, which are included in this LSJ and which form a basis for it, are complete and accurate. ___________________________ ___________________ Signature Date Activity Competition Advocate (if > $550,000 and < $11,500,000): I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Since this LSJ does not exceed $11,000,000, this review serves as approval. (ACA to cross out approval language if over $11.5 M.) ___________________________ ___________________ Signature Date Head of Contract Activity (if over $11.5 M): I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Since this JOFOC does not exceed $57M, this review serves as approval. (HCA to cross out approval sentence if $ 57M or greater.) ___________________________ ___________________ Signature Date Senior Procurement Executive (if over $57M): I have reviewed this LSJ and find it to be accurate and complete to the best of my knowledge and belief. Since it exceeds $57M, this review serves as approval. ___________________________ ___________________ Signature Date ALL QUESTIONS REGARDING THIS JUSTIFICATION FOR JOFOC ARE TO BE REFERRED TO [INSERT THE NAME/ORGANIZATION/PHONE NUMBER OF THE APPROPRIATE POINT OF CONTACT].