19EC7525R0001 - Please use this updated sollicitaiton number for all submissions. January 29, 2025 Dear Prospective Offeror: SUBJECT: Solicitation Number 19EC7525R0001 Health and Life insurance services for Locally Employed Staff The Embassy of the United States of America invites you to submit a proposal for customized health and life insurance services for locally employed staff, and local retirees of the Embassy and Consulate General of the United States of America in Ecuador. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we shall hold discussions with companies in the competitive range if there is a need to do so. The Embassy intends to conduct a pre-proposal conference on U.S. Embassy on February 13, 2025, at 13:30pm , and all prospective offerors are invited to attend. To arrange access to the building, offerors should submit their name and identification number by email at least 48-hours prior to the conference date to
[email protected]. See Section L of the attached Request for Proposals (RFP). Your proposal must be submitted electronically in English Language in in two different files for pricing and technical proposals, to
[email protected] to Mr. Deryl van Coblijn, Contracting Officer U.S.Embassy Quito Due to space limitation on email communications. it is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. Please submit your pricing and technical proposals in two different files. Your proposal can also be submitted in English Language in one (1) original and three (3) copies, in a sealed envelope marked "Proposal Enclosed" to Mr. Deryl van Coblijn, Contracting Officer U.S. Embassy, Guayacanes N52-205 and Avigiras , Quito, Ecuador on or before March 17, 2025, before 11:00 AM. No proposal will be accepted after this time. In order for a proposal to be considered, you must also complete and submit the following: 1. SF-33 2. Section B, Pricing Schedule 3. Section B, Retention Amounts in B.3 and B.7 4. Section K, Representations and Certifications; and 5. Additional information as required in Section L. Direct any questions regarding this solicitation by email to Mr. Deryl van Coblijn,
[email protected] and Jose Balseca
[email protected] before February 18, 2025 at 4:00pm. Please note: Proposals that contain less than the minimum reimbursement levels or do not provide all benefit categories may be deemed technically unacceptable. Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102(a). Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsive to the solicitation and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement. Sincerely, Deryl van Coblijn Contracting Officer