Synopsis: Sources Sought Notice only. This is not a request for quotes or proposals. No formal solicitation document exists at this time. Seeking Veteran-Owned Small Businesses (VOSB), Service-Disabled Veteran-Owned Small Businesses (SDVOSB), or other small businesses to provide comprehensive cleaning /sanitation for the Canteen, Dining & Kitchen areas at the three campuses (Manhattan, Brooklyn & St. Albans) of the VA NY Harbor Healthcare System. The contractor shall furnish all supervision, labor, materials and equipment necessary to accomplish efficient cleaning of all areas in the Canteen Dining/Kitchen areas. Frequency of Comprehensive Cleaning Tasks The contractor shall meet the performance expectations of the VA in providing a high standard of cleanliness for the following areas: Bathrooms All bathrooms in Brooklyn and St. Albans only must be thoroughly cleaned once per day and monitored throughout the tour of duty. This would include the daily cleaning of all bathroom fixtures. Bathroom floors should be mopped daily and scrubbed once per month. Bathroom walls will be washed weekly (once per week). Floor Care Vinyl Composition Tile (VCT) All VCT floors will be mopped twice on a daily basis. Floors - including areas under and behind kitchen equipment such as stoves, fryers and refrigerators. Last mopping will be completed an (1) hour or 2 prior to the end of the tour of duty. Floors should be burnished twice per week and stripped and waxed once per year. Baseboards and walls will be cleaned on a weekly basis. Floor Care (Carpet) Carpets will be vacuumed daily and shampooed twice yearly. Dining Areas / Cafeteria / Canteen Dining areas will be cleaned to include floors, tables, walls, pillars, columns, wall/ceiling vents and all structures within and about dining spaces and serving lines. Floors will be mopped at the end of tour of duty once per day and monitored throughout the day for spillages. Tables will be cleaned at least three times a day (breakfast, lunch ), spillages cleaned as needed. Kitchen will be cleaned at end of tour of duty. Kitchen walls will be cleaned weekly. Ceiling vents and grids should be cleaned quarterly. Trash Removal All trash generated from the Retail Store, Canteen, Canteen Administrative Offices and Cafeteria respectively at all three (3) campuses will be removed and taken to dumpster twice daily during hours of operation. Canteen Administrative Areas Areas will be cleaned to include floors, baseboards and wall/ceiling vents. Floors will be dust mopped and mopped daily. Carpets will be vacuumed daily and shampooed twice yearly. Floors should be burnished twice per week and stripped and waxed once per year. Ceiling vents and grids should be cleaned quarterly. Baseboards and walls will be cleaned on a weekly basis. NOTE: a) All food service equipment will not be included in this contract. (I.e. stove, refrigerators, etc.) b) All Surfaces covered under contract will be dusted on a daily basis. c) Paper products which include towels, tissue and soap will be furnished by contractor, VA will not provide nor supplement these items at any time. These items should be monitored on a daily basis by vendor to ensure adequate supply at all times. 1. CLEANING SERVICE PLAN The contractor shall submit to the COTR a cleaning service plan at least five days prior the start date of the contract. Upon receipt of the cleaning service plan the COTR will render recommendations within two working days to the Contracting Office (CO) concerning the acceptability of the plan. If aspects of the cleaning service plan are incomplete or disapproved, the contractor shall have two working days to submit revisions. The contractor shall be on site to perform the initial service visit within the first five days after the contract is awarded. 2. CLEANING SERVICE PLAN SHALL CONSIST OF THE FOLLOWING: 1. Proposed materials and equipment - The contractor shall provide Material Safety Data Sheets (MSDS) of all cleaning chemicals to be used. All equipment must meet national safety standards. 2. Proposed Method of Quality Assurance Inspectors Program - The contractor shall establish a Quality Assurance Inspectors Program to monitor the effectiveness of the service provided. The program shall describe the methods and procedures to be used for inspections and corrective actions. Copies of all inspection worksheet will be provided to COTR at each campus. 3. Service Schedule - The contractor shall adhere to required service schedule to areas covered by the contract. Contractor's service will begin at 10:00am until after closing of the Canteen in the evening, and run until all areas covered are cleaned. This service will include spot mopping, policing the areas and removing trash during daily coverage. Safety and Health - The contractor shall observe all safety precautions throughout the performance of this contract. All work shall comply with the applicable federal, state and municipal safety and health requirements. The NAICS code is 561720 and the small business size standard is $16.5 million. Responses to this notice should include the following: Name and address of company/provider (phone number and email of point of contact); indicate whether or not they are a small business and whether or not the contractor falls into any of the following socioeconomic categories - 8 (a), HUBZone, Women, Veteran Owned, and/or Service-Disabled Veteran Owned; contractor's experience in providing cleaning service required and any other pertinent information which demonstrates contractor's ability to meet the above requirement. All responses shall be submitted in writing no later than the close of business (4 pm EST) August 11, 2010, to Greg Vogt, Contract Specialist Bronx VA Medical Center, 130 West Kingsbridge Rd., Bronx, NY 10468. Fax number is 718-741-4722. Email address:
[email protected]. If you have questions or need additional information, please contact me at 718-741-4321or by email address above. Contracting Office Address: Bronx VA Medical Center, 130 W. Kingsbridge Rd., Bronx, NY 10468 Place of Performance: NY Harbor Healthcare System located at 423 East 23rd St., NY, NY 10010, VA Brooklyn Campus, 800 Poly Place, Brooklyn, NY 11209 and St. Albans Campus 179-00 Linden Boulevard, St. Albans, NY 11425. Point of Contact(s): Greg Vogt, Contract Specialist 718-741-4321