BROAD AGENCY ANNOUNCEMENT BAA-RV-10-01Air Force Research Laboratory/RVKB DirectoratePROPOSAL CALL ANNOUNCEMENT (CALL) #002BROAD AGENCY ANNOUNCEMENT TITLE: AFRL Space Vehicles Directorate, Battlespace Environment Division BAA-RV-10-01BROAD AGENCY ANNOUNCEMENT NUMBER: BAA-RV-10-01PROPOSAL CALL ANNOUCEMENT (CALL) TITLE: Topic Area 1- Space Weather: Development and Application of a Supra-Thermal Particle Detector. PROPOSAL CALL ANNOUNCEMENT (CALL) NUMBER: 002TECHNICAL POINT OF CONTACT: The technical point of contact for this CALL is: Det 8 AFRL/RVBXI; Attn: Dr. Chin Lin; 29 Randolph Rd.; Hanscom AFB, MA 0731-6538; Phone: 781-377-2076, Fax: 781-377-3550, E-mail:
[email protected] CONTRACTING POINTS OF CONTACT: The contracting points of contact for this CALL are: Contract Specialist: Det 8 AFRL/RVKB: Attn: Ms. Ellen Foster, 2251 Maxwell Ave., S.E.; Bldg 424 (Mail Room Bldg 590, RM 1); Kirtland AFB, NM, 87117-5773; Phone: 505-846-0938: Fax 505-846-0945; E-mail:
[email protected] OR Contracting Officer: Det 8 AFRL/RVKB; Attn: Mr. Jean A. Barnes; (same Maxwell address); Kirtland AFB, NM, Phone 505-846-4695; Fax: 505-846-0945; E-mail:
[email protected] REQUIREMENT DESCRIPTION: The Air Force Research Laboratory is soliciting proposals for development and application of a supra-thermal particle detector under the Broad Agency Announcement RV-10-01, Battlespace Environment Technology, Topic Area 1 - Space Weather posted on 10 Nov 2009. This effort will be in support of the Space Particle Hazard Specification and Forecasting program and the Orbital Drag Environment program in the Space Vehicles Directorate. The Space Particle Hazard Specification and Forecasting Program objectives are to develop advanced technology to measure, specify, monitor, and forecast the space particle/radiation environments (local & globally); assimilate the collected data to revise and enhance physics-based models of the magnetosphere and radiation belts; use this knowledge to predict the resultant hazardous effects on DoD space systems; and develop advanced technology to passively or actively defend against the harsh environment of space.The Orbital Drag Environment (ODE) Program objectives are to develop miniaturized sensors, data products, estimation techniques, and empirical and physical satellite drag models; use this knowledge to accurately specify and forecast the neutral atmosphere and satellite drag for obtaining precision orbit determination for space objects.The prime objective of this research area is to achieve a capability for specifying and predicting the effects of the space environment that can disrupt or degrade Air Force operational systems. The research effort needed is relevant to high altitude particles, currents, and field effects. This effort has four basic parts: (1) Design and fabricate space-flight ready miniature payload for conducting an experiment detecting supra thermal (> keV) particles including electrons, ions, and neutral atoms on board a CubeSat. (2) Design and fabricate payload frontend and satellite interface electronics. (3) Develop and test the necessary software, hardware system and the CubeSat technology to perform the above stated instrument.(4) Analysis of satellite experiment data for better specifying and predicting the space weather environment. (Option Year 1)Offerors must submit a proposal that addresses the above mentioned Parts 1 through 4.ANTICIPATED FUNDING: Anticipated funding for this CALL (not per contract or award) is: FY 10, $200K; FY11, $200K; FY12, $100K; FY13, $100K (option year); (all from AF S&T funds) for a total basic and option year value of $600KThis funding profile is an estimate only and will not be a contractual obligation for funding. All funding is subject to change due to government discretion and availability. PERIOD OF PERFORMANCE: The anticipated period of performance for individual awards resulting from this CALL is expected to be 4 years in duration with the fourth year being an option year. The period of performance is to be proposed includes 48 months for technical effort and 3-months for Final Report preparation.Desired Start Date is 14 July 2010PROPOSAL DUE DATE AND TIME: The due date for proposals submitted in response to this CALL is no later than 12 Noon MDT on 20 May 2010. Proposals for any other technology area identified in the baseline BAA will not be accepted at this time unless a CALL for proposals in that specific area is open. Proposals received after the due dates and times shall be governed by the provisions of FAR 52.215-1(c)(3). CALL AMENDMENTS: Offerors should monitor FedBizOpps/EPS http://www.fbo.gov and Grants.gov/FIND at: http://www.grants.gov for any additional notices to this CALL that may permit extensions to the proposal submission date or otherwise modify this announcement. ANTICIPATED TYPE OF CONTRACTS/INSTRUMENTS: The Air Force anticipates awarding a Cost Plus-Fixed-Fee contract type as a result of this CALL but reserves the right to award the instrument best suited to the nature of research proposed. ANTICIPATED NUMBER OF AWARDS: The Air Force anticipates awarding one support contract. However, the Air Force does reserve the right to make multiple awards or no awards pursuant to this CALL. ANTICIPATED AWARD DATE: 14 July 2010INTENT TO PROPOSE: Potential offerors are requested to advise the contracting point of contact if they intend to submit a proposal in response to this CALL. Such notification is merely a courtesy and is not a commitment by the offeror to submit a proposal. This acquisition is open to foreign contractors.DELIVERABLES ITEMS: HARDWARE: Space flight ready supra-thermal particle detector payload; Instrument and electronics designSOFTWARE: Software codesDATA AND REPORTS: Annual reports; Final reportOTHER RELEVANT INFORMATION:1. Program security classification for this CALL is currently Unclassified; however, classified processing may be required. 2. ITAR, export control, DD Form 2345 not required. The contractor will NOT be subject to ITAR restrictions. Proposals may be submitted by foreign contractors.3. Government Furnished Property & Information will not be associated with this effort.4. Base Support. The Government will NOT be providing the contractor base support throughout the course of this contractual effort.5. Proprietary Information. Administrative access to proprietary information may be necessary throughout completion of this effort. The Government may exercise the use of non-Government advisors and administrators in service roles. Service contracts contain an organizational conflict of interest clause that requires the service Contractors to protect the data and prohibits the service Contractors from using the data for any purpose other than for which the data was presented. Offerors will be required to sign and submit the provision consent form associated with this CALL; objections may also be indicated on the consent form. Describe any anticipated contracts between the Air Force and contractors that will require administrative access to proprietary information. 4. Other. Please see attachment #1 for cost proposal instructionsAPPLICABILITY OF BASELINE BAA: All requirements of BAA-RV-10-01 apply unless specifically amended and addressed in this CALL. For complete information regarding BAA-RV-10-01 refer to the initial open-ended BAA posted 10 Nov 2009 on FebBizOpps http://www.fbo.gov and Grants.gov/FIND http://www.grants.gov. It contains information applicable to all CALLS issued under the BAA and provides information on the overall program, proposal preparation and submission requirements, proposal review and evaluation criteria, award administration, agency contacts, etc. Direct questions to the points of contact identified above.NOTICE FOR PROPOSAL INSTRUCTIONS: Det 8 AFRL/PK Proposal Instructions are attached to this Announcement as Attachment #1 effective 14 APR 10. PROPOSAL SUBMISSION: (1) Please prepare your proposals in accordance with (IAW) the Det 8 Air Force Research Laboratory AFRL/PK dated 14 APR 10, which are incorporated in this CALL Announcement below pursuant to FAR 15.408 in the Table format outlined in the instructions. Please submit one Management, Technical, and Cost Proposal as follows: Offerors shall submit a proposal that addresses Parts 1 through 4 on page two.Proposal shall further be structured to include:CLIN 0001: Parts 1, 2, and 3CLIN 0002: Part 4, Option Year 1(2) Two copies and an original of your proposal are requested. In addition, include an electronic copy of your proposal on a compact disk (CD); this shall also include a Microsoft Excel 2007 or earlier compatible cost proposal. Please provide any additional data right items not already submitted in the Representations and Certifications that were included under the awarded basic contract. These proposals are due to this office on or before 12:00 Noon (MDT) 20 May 2010. Please note, allow enough time for mail handlers to get through security. Also, it is the Offerors responsibility to ensure that their proposals arrive by the due date and time. Submit your proposal to the following address:Air Force Research Laboratory Det 8 AFRL/RVKBATTN: Ms. Jean A. Barnes or Ms. Ellen Foster2251 Maxwell St., SE, Bldg. 424, Mail Room (Bldg 590, RM1)Kirtland AFB NM 87117-5773(3) Submission of proposal(s) are not an authorization to commence work or to incur any costs to perform the work described above. Work is not to be implemented until appropriate contractual action is taken to add the work to the contract. Any work performed or expense incurred prior to that time (including bid and proposal costs) will be at your own risk. Attachment #1 Det 8, AIR FORCE RESEARCH LABORATORY AFRL/PK(FAR CONTRACTS) Offerors shall submit a proposal that addresses Parts 1 through 4 on page two.Proposal shall further be structured to include:CLIN 0001: Parts 1, 2, and 3CLIN 0002: Part 4, Option Year 11. Offerors shall: a. Provide these Cost Proposal Instructions to all subcontractors. Proprietary subcontractor data may be submitted directly to the Government in accordance with Proposal Preparation Instructions in this announcement. b. Furnish Tables 1 and 2 for the entire performance period (supported by rationale required by paragraph 2) in hard copy and on CD as IBM PC compatible, Microsoft Excel, to include all cell formulas. Include a separate Cost Element Summary by Offeror Fiscal Year (OFY) for the basic and each option or task order as proposed. Identify when the offerors fiscal year (OFY) begins and ends. c. Ensure that all rate data and estimating factors used in the proposal have been submitted for review to the cognizant Defense Contract Audit Agency (DCAA) prior to cost proposal submission. d. Provide the following information as the first page of the proposal for the Prime and Each Subcontractor.i. Name, title, telephone and fax numbers and e-mail address of offerors point contactii. Amount proposed for basic effort and each optioniii. Name, address and telephone number of the cognizant DCMA and DCAA offices iv. Name, title, signature of authorized representativev. Date offer is submitted and expiration date of offervi. DUNS Numbervii. CAGE Code2. Submit a cost element summary by major cost element by OFY for the basic period of performance and each option (if applicable) or Task Order using Table 1 format. The detail required for each major cost element is described below. Address all cost elements applicable to the proposed effort and provide a narrative to support the basis of estimate of proposed costs included in Table 1. a. Direct Labor. Show each direct labor category proposed on a separate row. When job classifications or position titles (e.g. "Senior Scientist", "Technician", or "Lead Engineer") are used, provide narrative descriptions of related qualifications, duties, and responsibilities as an attachment to the cost proposal. In supporting rationale, identify the source and explain the derivation of the labor rate proposed for the first year in each labor category, and explain the methodology used to project each rate for subsequent years. Note: If temporary or part-time labor is proposed, explain the differences between the pay rates for full-time and temporary or part-time workers, and the impact of those differences on the direct rates proposed. Identify all uncompensated labor (straight time and/or overtime) included in this cost element, and explain the impact of uncompensated time on direct rates proposed. If applicable, identify the proposed escalation factors applied to future estimates and rationale for the proposed factors. b. Indirect Cost Rates and/or Factors. Identify all indirect cost rates (such as fringe benefits, labor overhead, material overhead, G&A, Cost of Money (COM), etc.) and applicable allocation bases by OFY. If separate indirect rates are proposed (i.e. several G&A rates) identify each base and provide calculation as to how calculated amounts were derived. If composite rates are used, provide the calculations used in deriving the composite rates. Identify the basis of proposed rates (e.g., Forward Pricing Rate Agreement and date of agreement, bidding rates and submission date, actual rates and effective date, billing rates and approval date, etc.). c. Subcontracts/Interorganizational Transfers (IOTs). Obtain cost proposals from each subcontractor and IOT (those actually performing labor hours) using the same cost element breakout required for Table 1 for the basic, each option (if applicable) and each Task Order. Provide a list of anticipated subcontractors/IOTs using Table 2. Perform and provide evaluation results of cost/price analysis of subcontract/IOT proposals. If decrement factors are used, explain their development and application. If the proposed subcontractors/IOTs fee rate is higher than the Primes fee, provide rationale as to why the subcontractors risk is greater than the Primes. NOTE: Subcontractor/IOT proposals are due by the closing date identified in this announcement. In accordance with FAR 52.215-22, Limitations on Pass-Through Charges - Identification of Subcontract Effort; To comply with this provision, the contractor shall provide the following information:(1) The offeror shall identify in its proposal the total cost of the work to be performed by the offeror, and the total cost of the work to be performed by each subcontractor, under the contract, task order, or delivery order.(2) If the offeror intends to subcontract more than 70 percent of the total cost of work to be performed under the contract, task order, or delivery order, the offeror shall identify in its proposal(i) The amount of the offerors indirect costs and profit/fee applicable to the work to be performed by the subcontractor(s); and(ii) A description of the added value provided by the offeror as related to the work to be performed by the subcontractor(s).(3) If any subcontractor proposed under the contract, task order, or delivery order intends to subcontract to a lower-tier subcontractor more than 70 percent of the total cost of work to be performed under its subcontract, the offeror shall identify in its proposal(i) The amount of the subcontractors indirect costs and profit/fee applicable to the work to be performed by the lower-tier subcontractor(s); and(ii) A description of the added value provided by the subcontractor as related to the work to be performed by the lower-tier subcontractor(s). d. Travel. Separately identify costs for travel for the basic and each option or task order as applicable using Table 3. Provide a breakout of travel costs for each OFY including the purpose and number of trips, origin and destination(s), duration, and travelers per trip. e. Material. Separately identify costs for material for the basic and each option or task order as applicable using Table 4. Provide an itemized, priced list of all proposed equipment, materials and supplies for each OFY. Provide information regarding the basis of estimates (i.e. vendor quotes, purchase orders, engineering estimates, website URL etc). Provide a breakout and explanation of all other proposed ODCs by OFY. f. Other Direct Costs (ODCs). Separately identify other direct costs to include consultants for the basic and each option or task order as applicable. If proposing consultants, provide consultant agreements to validate proposed rates and a determination by the offeror that the rate proposed is comparable to other consultant rates for work of similar nature. Substantiate the need for proposed consultant services. g. Cost of Money (COM). Refer to FAR 52.215-16, Facilities Capital Cost of Money. Provide a schedule which contains proposed cost of money (COM) factors, if applicable, to include a display of all individual bases for the COM amounts. A DD Form 1861 for each OFY must be submitted if proposing COM. h. Fee. Identify proposed fee base and rate. i. New Mexico Gross Receipts Tax (NMGRT). NMGRT may be applicable to the proposed effort. For assistance in determining the extent to which NMGRT may apply and applicable rates, contact the New Mexico Taxation and Revenue Department, 5301 Central Ave., NE, PO Box 8485, Albuquerque, NM 87198, (505) 841-6200, http://www.state.nm.us/tax/. Identify the cost elements and amounts included in the NMGRT base, if applicable. Demonstrate the method of calculating total tax dollars included in the proposal. TABLE 1