Description
The Department of Homeland Security, United States Coast Guard (USCG), Surface Forces Logistics Center (SFLC), Contracting and Procurement Division (CPD), Branch 2 in support of the Ice Breaker, Buoy, and Construction Tender (IBCT) Product Line intends to issue a solicitation for Drydock repairs for CGC WILLOW. This dry dock availability has a requirement to overhaul the propeller and bow thrusters, under the supervision of an Origin Equipment Manufacturer (OEM) Technical Representative from Philadelphia Gear. This work will be covered as part of the drydock availability specification and will not be awarded separately. The Main Reduction Gear enables the vessel’s main propulsion system to move the cutter and maneuver during restricted movement operations in confined spaces including transit, mooring and buoy tending operations. OEM software, parts, testing equipment and services are necessary for this requirement. As the OEM, Philadelphia Gear, owns the technical data & design rights to manufacture and supply the parts and provide the services required. This equipment enables a critical system on the cutter to function. Failure to use the OEM parts and services could result in a catastrophic failure of equipment and compromise the mission and safety of the crew. The drydock specifications for the CGC WILLOW drydock will require the prime contractor to provide the services of an OEM authorized/licensed Technical Representative from Philadelphia Gear, certified for repair of the system/equipment stated above to accomplish the following on site: - Provide manufacturer's proprietary information, software, and tools pertinent to the equipment/system. - Assist with proper repair methods and ensure compliance with manufacturer's procedures and standards during disassembly, inspection, repair, modification, calibration, and reassembly of the equipment/system. At the present time, this work item will require the prime contractor to hire Philadelphia Gear/Timken to make these repairs. Philadelphia Gear is the only source for the necessary technical data and proprietary information to supply parts and perform services to maintain the Main Reduction Gear listed in the drydock specification for the CGC WILLOW. They are the original equipment manufacturer (OEM) and integrator (OI) for this equipment on the Coastal Buoy Tender (WLB). The Main Reduction Gear listed in the specification for this work items’ parts have very tight tolerances, and the correct parts and assembly procedures are critical to their performance. There are no other firms that possess the manufacturer drawings, specifications, and other technical data or have access to the updates and technical bulletins which are pertinent to the maintenance of the propeller and bow thrusters. Under the authority of 10 USC 2304 (a)(1) FAR 6.302-1 only one responsible source and no other supplies or services will satisfy the agency requirements. In response please include the following: (a) a positive statement of your intent to submit a proposal for this work as a prime contractor; (b) evidence/capability statement that sufficiently demonstrates qualification capabilities of experience in work similar in type and scope to include contract numbers, project titles, dollar amounts, points of contact and telephone numbers; and (c) capability statement shall include evidence that the company has access or will have access to Philadelphia Gear/ Timken's proprietary components, i.e. signed agreement with Philadelphia Gear/ Timken, licensing agreement, etc (d) past performance references with points of contact and phone numbers. This is a SOURCES SOUGHT NOTICE / REQUEST FOR INFORMATION ; not a pre-solicitation notice or solicitation for proposals/quotations. Pursuant to FAR Part 10 (Market Research), the purpose of this notice is to: (1) determine if sources capable of satisfying the agency's requirements exists, (2) determine if commercial items suitable to meet the agency's needs are available or could be modified to meet the agency's requirements, and (3) determine the commercial practices of company's engaged in providing the needed service or supply. Pursuant to FAR Part 6 and FAR Part 19, competition and set-aside decisions may be based on the results of this market research. This notice in no way obligates the Government to any further action. The US Coast Guard Cutter WILLOW (WLB 201) is a 225' seagoing buoy tender homeported at 1050 Register Street, Charleston, SC. Work list will include but is not limited to: drydocking of a vessel 225ft in length, inspection/maintenance and preservation of underwater body paint/hull/and buoy deck anchor chain, maintenance to rudder/propeller/thrusters and shafting. Cleaning of ballast/ sewage/ fuel tanks and piping. Renewal of sea valves and strainers. propulsion inspect and repair. There are approximately 93 Line Items. This source sought is solely to conduct market research for the Work Item titled – Main reduction gear repairs for this dry dock availability. A separate source sought will be issued for the drydock availability s ANTICIPATED DRYDOCK PERIOD OF PERFORMANCE: 04/072026 – 08/052026 (120 Day- Work item – Main Reduction Gear Repairs will be performed during this performance period) The applicable NAICS Code is 336611, Ship Building and Repairing, and the size standard is 1,300 employees. At the present time, the prime contractor will be required to hire Philadelphia Gear/Timken a sole source firm to overhaul the propeller and bow thrusters, under the supervision of an Origin Equipment Manufacturer (OEM) Technical Representative from Philadelphia Gear. The interfaces for the components were designed by Philadelphia Gear/Tinken and they consider the system interfaces proprietary. Under the authority of 10 USC 2304 (a)(1) FAR 6.302-1 only one responsible source and no other supplies or services will the satisfy agency requirements. In response please include the following: (a) a positive statement of your intent to submit a bid for this solicitation as a prime contractor; (b) evidence/capability statement that sufficiently demonstrates qualification capabilities of experience in work similar in type and scope to include contract numbers, project titles, dollar amounts, points of contact and telephone numbers; and (c) capability statement shall include evidence that the company has access or will have access to Philadelphia Gear/Tinken’s proprietary components, i.e. signed agreement with Philadelphia Gear/Tinken, licensing agreement, etc (d) past performance references with points of contact and phone numbers. THE INTENT OF THIS NOTICE IS TO CONFIRM IF THERE ARE ANY OTHER COMPANIES CAPABLE OF PERFORMING THESE SERVICES. IN THE ABSENCE OF RESPONSE FROM ANY FIRMS THAT BELIEVE THEY HAVE THE CAPABILITY TO PERFORM THIS REQUIREMENT Submission of Response to Sources Sought Notice: - Responses shall be submitted no later than 12 January 2026 at 1:00PM EST. In addition, Companies having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this market survey/sources sought notice including commercial market information and company information. SUBMISSION OF INFORMATION: Companies having capabilities necessary to meet or exceed the stated requirements are invited to provide information and a positive statement OF INTEREST, to contribute to this market survey/sources sought notice including commercial market information and company information. Companies may respond to this Sources Sought Notice via e-mail to POC listed in the Contract Opportunities announcement with the following information/documentation: 1. Name of Company, Address and DUNS Number. 2. Point of Contact and Phone Number. 3. Business Size applicable to the NAICS Code: 8(a) Small Business Concern; b. HUBZone Small Business Concern; c. Service-Disabled Veteran Owned Small Business Concern (SDVOSBC); d. Veteran Owned Small Business Concern (VOSBC); e. ED Woman Owned Small Business Concern (EDWOSB); f. Woman Owned Small Business Concern (WOSBC); g. Small Business Concern; h. Large Business Concern. 4. Documentation Verifying Small Business Certification: Please provide the following documentation as it applies to you company. • If claiming 8(a) status, provide a copy of your 8(a) Certificate from SBA. • If claiming HUBZone status, provide a copy of your HUBZone Certificate from SBA. • If claiming SDVOSB status, provide documentation that shows the Service Disable Veteran (SDV) unconditionally owns 51 % of the business, controls the management and daily operations, and holds the highest officer position in the company. Documentation should also be provided to show that the SDV has a service-connected disability that has been determined by the Department of Defense or Department of Veteran Affairs. Finally, provide documentation that shows the business is small under the NAICS code 336611. • If claiming VOSB status, provide documentation that shows the Veteran unconditionally owns 51% of the business, controls the management and daily operation, make long-term decisions for the business, and holds the highest officer position in the company that works at the business fulltime during normal working hours. The documentation should also show the business is small under the NAICS code 336611. • If claiming EDWOSB status, provide documentation that shows the company is at least 51% owned by one or more women who are "economically disadvantaged", and primarily managed by an economically disadvantaged woman that make long-term decisions for the business, hold the highest officer position in the business and work at the business full-time during normal working hours. The documentation should also show the business is small under the NAICS code 336611. A woman is presumed economically disadvantaged if she has a personal net worth of less than $850,000.00 (with some exclusions), her adjusted gross yearly income averaged over the three years preceding the certification less than $350,000.00, and the fair market value of all her assets is less than $6.5 million. • If claiming Woman Owned Small Business (WOSB) status, provide documentation that shows the company is at least 51% owned and controlled by one or more women, and primarily managed by one or more women that make long-term decisions for the business and hold the highest officer position in the business and work at the business full time during normal working hours. The women must be U.S. citizens. The documentation should also show the business is small under the NAICS code 336611. • If claiming Small Business status, provide documentation to show the business is small under NAICS code 336611. 1. Statement of Proposal Submission: Statement on how your company will do the work and that your company WILL submit a proposal as a prime contractor if a solicitation is issued as a result of this Sources Sought Notice. 2. Past Performance Information: Evidence of experience in work similar in type and scope to include contract numbers, project titles, and dollar amounts, points of contact and telephone numbers. If two companies are planning to conduct business and submit an offer as a Joint Venture or similar type of teaming agreement, they are requested to provide past performance information on projects of similar scope that they have performed together as a Joint Venture, if available. Providing individual past performance documentation from each company on separate projects where the two did not work together may be considered less relevant. SAM: Interested parties should register at the System for Award Management (SAM) website as prescribed in FAR Clause 52.204-7 System for Award Management (NOV 2024). SAM can be obtained by accessing the internet at https://www.sam.gov/SAM/ or by calling 1-866-606-8220. Disclaimer and Important Notes: This Sources Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and, it is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result from a response to this Sources Sought Notice or Government use of any information provided. Failure to respond or submit information in sufficient detail may result in a company not being considered a likely offeror when making a decision on whether or how to set aside a solicitation for restricted competition. Regardless of the information obtained from this Sources Sought Notice, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. At this time no solicitation exists; therefore, Do Not Request a Copy of the Solicitation. After a review of the responses received, a pre-solicitation notice and solicitation may be published on Contract Opportunities the website http://sam.gov It is the potential offeror's responsibility to monitor Contract Opportunities for release of any future solicitation that may result from this Sources Sought Notice. However, responses to this Sources Sought Notice will not be considered adequate responses to any resultant solicitation.