SUMMARY: Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this request for sources sought notice in order to identify vendors that are interested in and capable of providing contractor services. For a contractor to provide 24 Hour Monitoring and Recording Services for HVAC Utilities Systems. For the Washington DC VA Medical Center per Scope of Work. Interested & Capable Responses: Must respond with the following information. NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the Perry Point VA Medical Center. Please respond to this RFI/Sources Sought 36C24526Q0105 with your: 1. Business name (including Unique Entity ID (SAM.gov) 2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and 3. Person of contact (including telephone number & email address). 4. Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities. 5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS) 6. Brief Summary of categories of services that your company can/cannot provide. 7. Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable) 8. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response: a. Do you intend to self-perform this effort? b. If you are located outside the immediate area, how will you self-perform? c. Or do you intend to subcontract work under this contract? d. If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting? Response Instructions: Responses must be submitted by 10:00 AM (ET) Monday 11-17-2025, Responses to the information requested above must be submitted via email to Bill Pratt at
[email protected]. Respond: 36C24526Q0105 Sources Sought Notice | Company Name This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). SCOPE OF WORK: 24 Hour Monitoring and Recording Services General: The Washington DC VAMC requests twenty-four (24) Hour Monitoring and Recording Services with reading and recording completed every 2 two hours of the entire system. The operators must perform a service check every two (2) hours and record all readings. The regular Utility Distribution and auxiliary safety equipment checks located at 50 Irving St. NW Washington, DC. Require inspections every 2 hours, (at 2400, 0200, 0400, 0600, 0800, 1000, 1200, 1400, 1600, 1800, 2000, and 2200), 24 hours a day, 7 days a week, 365 days a year. Cumulative hours of service would be roughly 4,380 hours based on 2-hour rotational surveillance. Scope of Work: Inspections will involve building 1, 4, 6, 14, 16, AND 17. Inspector will log all deficiencies on a checklist provided by the Veterans Administration Services Facilities and Engineering department. Inspections will comply with VHA directive 1810 for proper inspections of Utility Distribution and adjoining safety. Inspectors will log the items per checklist attached and notate any deficiencies for recommended repair action. Inspector must visually inspect each HVAC and Utility systems on campus every 2 hours, document results and report back to site supervisor of any know deficiencies. Emergency repairs or safety failures will be corrected immediately in accordance with federal standards by a competent technician. Competency will be evaluated by section supervisor and described below: The prime contractor shall hold a current Plumbing contractor license and a current HVAC-R contractor license in Washington DC. EPA Type I Certification EPA Type II Certification EPA Type III Certification Skill and Knowledge: A trained inspector/operator that is proficient in performing the following (individual equipment specific): Must possess the required skills to use stationary and industrial type power equipment. Pneumatic principles and a working knowledge of electronics to repair and maintain HVAC and Utility systems and associated equipment. Be able to Monitor temperatures, pressures and of corresponding equipment with the ability to recognize system failure at a stationary engineer level. Startup, warmup, and shutdown of HVAC and Utility systems. Familiar with emergency standards and procedures to safety shutdown HVAC and Utility systems. Monitors, document and adjusts HVAC and Utility system pressure, water levels, temperature and the operation of circulating pumps, chemical pumps, and control systems, return pumps, gauges, and fuel levels as necessary. Must be able to operate all equipment and controls related to each boiler in each building. Ensure all HVAC and Utility systems are firing on each of the available fuels, Natural gas & fuel oil properly. Collection and organization of plant performance records Knowledgeable and proper function of all safety devices and must have documented formal as well as on the job training. Must possess at least 5 years of documented journeyman level experience in maintaining, observing HVAC and Utility system or stationary engineer license equivalent. Makes recommendations to update, renew or institute current or new practices or policies for all HVAC and Utility systems on campus based on industry standards that are compliant with the VHA directive 1810. Must have the ability to work unsupervised. Equipment to be inspected: Checks temperature sensing points in various building areas and adjusts controls to meet local requirements and desires. Starts, regulates, and stops the various items of air handling equipment from central switches or from decentralized switches in fan or equipment rooms. Also starts, stops, and regulates the air conditioning compressors, the cooling tower fans, and other related support equipment in accord with procedures from central or local switches as required for load conditions. Adjusts valves and resets temperature controls as conditions warrant, based on observations. On a continuing basis, logs results of water condition tests, dry and wet bulb temperatures, chiller oil level and oil pressure, water temperature entering and leaving condensers, volt and ampere readings, vacuum pressure, refrigerant temperature, and level, high- and low-pressure readings, humidity, and other readings. Computes tonnage and make-up water used per hour and the gallons being circulated per unit of time. Computes heat load. Tests water in cooling towers and adds chemicals for control of alkalinity, algae, and scale formation in condensers. Performs similar tasks for water in chill water lines. Performs such operator maintenance as adding refrigerant, changing of oil filters in chillers, cleaning strainers, replacing broken or worn drive belts on motors, lubricating the various compressors, fans, shafts, and steam glands of pumps, and moving parts of other operating and standby equipment. Uses various lubricants and maintains a log of lubricant changes and requirements. Performs such repairs as replacing valve plates, broken flared ends of copper tubing, repacking glands, adjusting expansion valves, replacing small electric motors, and making temporary repairs to pipes. During equipment breakdown or in the non-cooling season, assists mechanics in major overhaul or maintenance of equipment, such cooling towers, piping baffles, electric powered blowers, piping and nozzles, chill-water and cooling tower water pumps, compressors, chillers, condensers, control panels, electrical switch gear, graphic control panels, and all piping and electrical systems within the plant. An operator may be detailed to the Air Conditioning Shop or Pipe Fitters Shop during the non-cooling season should it be determined that the Chiller Plant overhaul operation does not require the services of all five operators. Responsibility: The unusual complexity of the system, combined with the variety of air conditioning requirements and greater amount of auxiliary equipment, required constant attention and a higher degree of responsibility at this grade level. Supervisory review is normally made only in emergency situations; or of actions taken to resolve unique malfunctions. Greater judgment and independent action are, therefore, required on such matters as how to make urgent interim repairs, when to shut down or activate equipment, and how to balance the more complicated systems found at this level. Physical Effort: Prolonged physical effort is not routine. Occasionally lifts objects weighing over 50 pounds. Lifting equipment, such as chain hoists, is available for heavier objects. Some standing, stooping, bending and work on ladders (occasionally over operating equipment) is required. Working Conditions: Most of the time the work is performed indoors with adequate light and ventilation. Occasionally works in areas of temperature extremes, e.g., 100 degrees Fahrenheit and above in the plant or is exposed to changes in temperature while working on outside cooling towers, roof exhausts, and ventilating fans. Noise level is often high, sometimes to the point of requiring ear plugs to prevent permanent damage to the haring. Other protective devices such as goggles, masks and gloves, may be needed periodically. Exposed to possibility of burns when working on steam and hot water lines. Occasionally works in contaminated areas and is exposed to communicable diseases when changing filters, etc. Operators are also subjected to noxious gases, cuts bruises and scrapes.