Page 4 of 16 Department of Veterans Affairs Veterans Health Administration Sources Sought Notice Generator Service and Load Bank Testing This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of the market s offered products, services and capabilities. The Government will not pay any costs for responses submitted in response to this Sources Sought. This Sources Sought notice provides an opportunity for respondents to submit their notice of ability, and their available products and services in response to the requirement described below. Vendors are being invited to submit information relative to their potential of fulfilling the requirement below, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. The Veterans Health Administration (VHA) is seeking a vendor to provide the following products and/or services below. Please see the General Requirements section below for the requested products/services and descriptions. This Sources Sought is to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. GENERAL REQUIREMENTS The service provider shall provide all necessary labor, materials, parts, components, tools, supervision, transportation, etc., to provide annual preventive maintenance service and load bank testing in accordance with the manufacturers specified services for emergency generators at the VA Jamaica Plain, West Roxbury, Brockton, Bedford and Northampton (Leeds) sites. Period of performance shall be from Date of Award with four possible (1) year options All materials and parts shall be original equipment manufacturer (OEM) .Technicians shall be factory trained and certified by the OEM to perform any service or repairs required by the contract. ANNUAL MAINTENANCE PER CONTRACT REQUIREMENTS SHALL BE PERFORMED AT PREDETERMINED/SCHEDULED TIMES. SCHEDULING SHALL BE ARRANGED WITH THE CONTRACTING OFFICER REPRESENTATIVE (COR). IF THE CONTRACTOR OBSERVES THAT REPAIRS BEYOND THOSE SPECIFIED IN THIS CONTRACT ARE REQUIRED, SUCH REPAIRS WILL BE REPORTED TO THE COR PRIOR TO COMMENCING REPAIRS. CONTRACTOR SHALL WARRANTY ALL WORK BOTH LABOR AND MATERIAL, WHICH MAY BE PERFORMED AND SHALL COMPLETE AND FORWARD ELECTRONICALLY to the COR (AT THE COMPLETION OF EACH MAINTENANCE VISIT), A CHECKLIST ITEMIZING ALL SERVICE PERFORMED AND/OR NEEDED. JAMAICA PLAIN CAMPUS EQUIPMENT LIST MANUFACTURER MODEL SERIAL NUMBER FULL LOAD RATING VOLTAGE CATERPILLAR 3412 1EZ03314 800 KW 480/277 CATERPILLAR 3412 1EZ03315 800 KW 480/277 * CATERPILLAR 3416-DITA 25Z06053 1275 KW 480/208 CATERPILLAR 3304 83Z07827 122 KW 208/120 CATERPILLAR 3204 83Z08142 125 KW 208/120 CATERPILLAR 3412 81Z14960 500 KW 480/277 NOTE : * INDICATES UNIT REQUIRES LOAD BANK TESTING VABHS Bedford, MA Emergency Generators Engine Make KW Engine Model Generator Make Generator Model Cummins 400 QSX15-G9 Onan 258 Cummins 300 QSM11-G4 Onan B246 Allis/Chalmers 125 685T Onan 125DYD-15R/22396H Cummins 300 KTA1150G Onan 300DFN-17R/18781C Cummins 300 KTA1150G Onan 300DFN-17R/18781C Cummins 300 KTA1150G Onan 300DFN-17R/1C Cummins 300 KTA1150G Onan 300DFN-17R/18781C John Deere 180 6081AF001 C SO RO Kohler WOR0ZJ John Deere 365 6135HFG95 Marathon 433CSL6216 Cummins 300 QSM11-G4-NR3 Cummins A300CUIV VABHS Brockton, MA Emergency Generators Make KW Model Number Year Fuel Kohler 250 250REZJE 135005 2011 Diesel Cummins 450 VTA28G1 46993 1975 Diesel Cummins 400 VTA1710G 46994 1975 Diesel Cummins 250 NTA855G 46996 1975 Diesel Cummins 250 NTA855G 46992 1975 Diesel Caterpillar 750 3508 58694 1998 Diesel VABHS West Roxbury, MA Emergency Generators Generator A, Cummins Generator-600kw, Model DFGB-5674782 600KW 2008 diesel: Generator B, Cummins Gnerator-600kw, Model 750D6TI 700KW 1984 diesel; Generator A, Cummins-750kw, Generator, Model 750DFHA-3445 750 KW 2007 diesel; Generator B, Cummins Generator 600kw, Model DQCA-6365687 600 KW 2008 diesel; Cummins Generator 600kw, Model 750 DGTI; Cummins Generator 275kw, Model QSL9-GW-NR3; Cummins Generator 200kw, Model QSL9-G2-NR3, Serial Number 73078986 VABHS Northampton, MA Emergency Generators One (1), Onan 150kw, DGFA Model #33882041 generator Five (5) Kohler 300kw, Model #400r0z081 generators One (1) Cummins 450 DFEJ Equipment Maintenance Procedures: VENDOR WILL BE REQUIRED TO REPORT AND SIGN IN LOG BOOK BEFORE COMMENCING AND WHEN FINISHING WORK ON A DAILY BASIS UNTIL PROJECT IS COMPLETED WITHOUT EXCEPTION. VENDOR WILL BE REQUIRED TO PROVIDE SERVICE SLIPS AND DOCUMENTATION OF ALL REPAIRS AND PREVENTIVE MAINTENANCE FOR EACH CALL IN OR SCHEDULED PM'S TO THE COR AT THE COMPLETION OF PROJECT OR HIS OR HER DESIGNEE WITHOUT EXCEPTION. VENDOR WILL BE REQUIRED TO PERFORM THE FOLLOWING (21) POINT P/M CHECK ON ALL EMERGENCY GENERATORS IN THIS ORDER. VENDOR MUST REPORT FOR CLEARANCE BEFORE PERFORMING ANY WORK ON STATION. VENDOR MUST REPORT TO DESIGNATED BUILDING FOR PARKING PERMIT. VENDOR HAS TO MEET ALL REQUIREMENTS OF OSHA 10 HOURS SAFETY COURSE. VENDOR WILL BE REQUIRED TO REPORT TO DESIGNATED BUILDING TO SIGN IN LOG BOOK BEFORE COMMENCING AND WHEN FINISHING WORK ON A DAILY BASIS UNTIL PROJECT IS COMPLETED WITHOUT EXCEPTION. VENDOR WILL BE REQUIRED TO PROVIDE SERVICE SLIPS AND DOCUMENTATION OF ALL REPAIRS AND PREVENTIVE MAINTENANCE FOR EACH CALL IN OR SCHEDULED PM'S TO THE COR AT THE COMPLETION OF PROJECT OR HIS OR HER DESIGNEE WITHOUT EXCEPTION. VENDOR WILL BE REQUIRED TO PERFORM THE FOLLOWING (21) POINT P/M CHECK ON ALL EMERGENCY GENERATORS IN THIS ORDER. BATTERY CONDITION INCLUDING CLEANING OF TERMINALS. BATTERY CHARGER OPERATION AND CHARGE RATE, TO BE ADJUSTED IF NECESSARY. REPLACEMENT OF LUBRICATION OIL AND FILTERS. DISPOSAL OF WASTE OIL AND FILTERS. REPLACEMENT OF FUEL FILTERS. REPLACEMENT OF WATER FILTERS. INSPECTION OF COOLANT HOSES, LUBRICANT AND FUEL LINE HOSES. TEST COOLANT SYSTEM INHIBITOR LEVEL. TEST ANTI/FREEZE LEVEL/PROTECTANT FACTOR & REPLACE AS NEEDED. VENDOR IS RESPONSIBLE FOR DISPOSAL OF WASTE ANTI/FREEZE. INSPECT WATER PUMP AND ALL BELTS. INSPECT FUEL SYSTEM INTERNAL AND EXTERNAL OF ENGINE. INSPECT AIR FILTER AND INTAKE SYSTEM. INSPECT EXHAUST SYSTEM. PERFORM FUNCTIONAL TESTING OF ENGINE GENERATOR CONTROL INCLUDING, SHUTDOWNS, ALARMS, AND CRANK CYCLING. ADJUSTMENT OF ENGINE GOVERNOR AND VOLTAGE REGULATOR, IF NECESSARY. RECORDING AND VERIFYING UNITS ARE OPERATING PROPERLY IE: PRESSURES, TEMPERATURES, AND ENGINE SPEED. CHECK ENGINE OPERATION NOTING ANY UNUSUAL CONDITIONS OR PERFORMANCE. MINOR ENGINE LEAKS WILL BE CORRECTED AT NO COST TO THE GOVERNMENT, AND MAJOR LEAKS WILL BE REPORTED TO THE COR FOR CORRECTIVE ACTION. FUNCTION TESTING OF AUTOMATIC TRANSFER SWITCHES OR SWITCH GEAR IF POSSIBLE. CHECK GENERATOR BRUSHES AND SLIP RING (IF APPLICABLE) STATOR LEAD SPLICES, CIRCUIT BREAKER. INSPECTION OF BLOCK HEATER AND HOSES. SPECIFICATIONS: VENDOR TO SUPPLY ALL PARTS AND LABOR TO DO COMPLETE ANNUAL SERVICE AND TUNE UP EMERGENCY GENERATORS. EMERGENCY GENERATOR LOAD BANK TESTING LINE (2) VENDOR WILL PERFORM PART TWO OF THE LOAD BANK TESTING OF GENERATORS AT 80% OF GENERATORS CAPACITY AFTER THE 21 POINT P/M SERVICE HAS BEEN COMPLETED. THE SCOPE OF WORK IS AS FOLLOWS: SPECIFICATIONS: VENDOR WILL FURNISH 300 KW LOAD BANK TO TEST GENERATORS UNDER 80% RATED LOAD. TESTING WILL BE DONE ONCE A YEAR. ELECTRIC SHOP PERSONNEL WILL ACCOMPANY THE VENDOR TO EACH GENERATOR SITE TO START GENERATOR AND RECORD READINGS FOR EACH TEST. ALL VA AND ELECTRICAL SAFETY PROCEDURES WILL BE FOLLOWED. TWIST-LOCK CONNECTIONS ARE SUPPLIES AT EACH GENERATOR FOR QUICK CONNECTING MEANS TO BANK. HOURS: WORK PERFORMED BY CONTRACTOR SHALL BE DONE BETWEEN THE HOURS OF 7:30 A.M. AND 4:00 P.M. MONDAY-FRIDAY INCLUSIVE. RESPONSE COMMITMENT Response: All responses should be directed to
[email protected] . Submittals furnished will not be returned to the sender. No debriefs will be conducted. Eligibility in participating in a future acquisition does not depend upon a response to this notice. Proprietary information is neither requested nor desired. If such information is submitted, it must clearly be marked "proprietary" on every sheet containing such information, and the proprietary information must be segregated to the maximum extent practicable from other portions of the response (e.g., use an attachment or exhibit). Timeline : This request will close on stated date within the Government Point of Entry (GPE). Requested information: Interested parties shall provide the following information in addition to your capability response: Format: MS Word or pdf format (please ensure email is under 5 mb) Page limit 5-8 pages (please make the response as brief and concise as possible) Company name and Sources Sought number listed on each page Proprietary information MUST be marked as such, on a page-by-page basis. Submittal: In your response, please provide the following information based on the requirement. Your company s capability of fulfilling or exceeding this requirement as it is described. Proof of certifications and/or licenses to perform the required inspection and certifications If you provide these services on your FSS Schedule contract, please provide your FSS Schedule contract information. Please also provide name of company, company address, a contact person s name, telephone number, fax number and email address. DUNS number, and indicate if actively registered on System for Award Management (SAM) Socio-economic Status & NAICS Code: State the size of your company [e.g., 8(a) (including graduation date), HUBZone-certified small business, Service-Disabled Veteran-Owned small business, small business, large business, etc.]. Notes: 1. This Sources Sought is for planning purposes only, and does not constitute a commitment, implied or otherwise, that a procurement action will follow. The Department of Veterans Affairs will use the information submitted in response to this notice at its discretion and will not provide comments to any submission; however, The Department of Veterans Affairs reserves the right to contact any respondent to this notice for the sole purpose of enhancing The Department of Veteran Affairs understanding of the notice submission. 2. The content of any responses to this notice may be reflected in any subsequent solicitation, except for content marked or designated as business confidential or proprietary which will be fully protected from release outside the government. The Department of Veteran Affairs Contracting Office POC: Gary Chandler Contract Specialist Email:
[email protected]