The U.S. Department of Agriculture, Animal Plant Health Inspection Service, Plant Protection and Quarantine , Pink Bollworm Rearing Facility located in Phoenix, AZ will be needing a new five year firm fixed priced service contract, for Water Treatment Service starting January 1 of 2022. Statement of Work CONTRACT PROJECT: Title: Water Treatment Location: USDA, APHIS, PPQ, PBWRF 3645 E. Chipman Rd. Phoenix, AZ 85040 PLEASE CHECK location address and be sure transportation cost is feasible. There will be no reimbursement for transportation or communication costs for this location. Background: The Phoenix Rearing Facility is a ~69,000 square foot insect production facility that utilizes two 220 ton centrifugal chillers to provide treated chilled water to approximately 125 fan coil units throughout the building by pumping the liquid through a closed loop. One BAC cooling tower per chiller cools the process water for the chiller operation by way of an open loop of treated water. Hot water for heating is provided by two Kewanee water boilers, treated hot water is pumped to the fan coils by way of a closed loop. Humidification is provided by one low pressure Hurst Boiler and also a Hurst High pressure boiler that can be regulated down to low pressure when needed. Primary purpose of the high pressure boiler is to provide steam for sterilization in an autoclave and to operate process equipment in the production kitchen. All boilers are supplied with softened water. Scope: The contractor shall furnish all labor, materials including treatment chemicals, and equipment for Water Treatment Service at the Phoenix Rearing Facility (PRF). Service calls shall be made as often as necessary to achieve proper water treatment, but no fewer than two visits per month. Water samples will be analyzed during each service call. The chemical feeders will be checked, adjusted, and calibrated during each visit and recharged with proper chemicals. Special chemicals will be applied for the control of slime and algae for the cooling towers. A written report of conditions and any adjustments made will be given to the maintenance department after each visit. The vendor will train one onsite employee to test the boiler water on a daily basis and maintain a log. If there are any issues, or any unusual readings, the USDA/APHIS/PPQ staff can call, text or email vendor immediately. In addition, all testing materials and equipment will be furnished by the vendor and maintained at each site visit. The correct and safe operation of the boiler systems is critical to the success of the program. Training will cover the following topics: 1. Water chemistry and definitions 2. Demineralization 3. Theory of water treatment 4. De-aeration 5. Necessity of clean steam 6. Internal chemistry 7. Importance of testing 8. Condensers 9. Test limits and interpretation 10. Condensate polishing 11. Cooling water systems 12. Troubleshooting 13. Safety. The low-pressure steam boiler provides directly injected steam for humidification in the insect rearing areas and in closed spaces where personnel work. The high-pressure steam boiler is also adapted to occasionally perform this task. The vendor understands that the insects and personnel need to be protected from chemicals that migrate from the fireside treatment. This is a mission critical requirement. Equipment Description: Cooling Tower #1 Cooling Tower #2 2@ 220ton chillers closed loop 2@ 22.5hp hot water boilers closed loop 1@ 80psi boiler, 20HP 1@ 15psi boiler, 15hp 1@ cold water closed loop system 1@ hot water closed loop system Building size ~69,000 sq/ft The associated North American Industrial Classification System (NAICS) code for this requirement is 221310 Water Supply and Irrigation Systems. The Small Business Size Category is $ 30 mil. In Accordance with Federal Acquisition Regulation 52.237-1 - Site Visit. (Apr 1984) Interested parties and quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Site visits are at the discretion of the facility and are by appointment only. Proper government issued identification is required. COVID-19 Restrictions also apply. See Attachment_2 Please contact the following individual(s) at the facility to find out what days they will be receiving vendors so that the proper security arrangements may be made. Eoin Davis Facility Director USDA, APHIS, PPQ,PBWRF 3645 East Chipman Road Phoenix, AZ 85040 Ph: (602) 414-3900 E-mail:
[email protected] OR Marvin Draper Equipment specialist USDA, APHIS, PPQ, PBWRF 3645 East Chipman Road Phoenix, AZ 85040 Ph: 602-390-5136 Email:
[email protected] The USDA/APHIS/PPQ /PBWRF facility in Phoenix, AZ is a secure facility. Contractors must be escorted at all times while on site. Contractors must provide photo ID and sign in/sign out when entering/leaving the facilities at all times. The entry of privately owned vehicles into USDA/APHIS/PPQ/PBWRF requires a valid State Driver’s License. The vendor shall assure that applicants are prescreened for background, drug use, etc. and may be asked to provide documentation thereof. USDA/APHIS/PPQ/PBWRF is a drug/weapons free workplace. USDA/APHIS/PPQ/PBWRF is a Federal Facility and Incumbents will be held to the same standards as federal employees for conduct, punctuality, and adherence to USDA facility All COVID -19 Government Protocols are now in place at this Facility. Interested sources are encouraged to complete and return Attachment 1 PPQPBWRF1052354 to the contracting office. Telephonic inquiries will not be honored. Please email all questions regarding subject item(s) prior to Sources Sought closing date to
[email protected]. Small Business concerns are encouraged to participate. This is not a request for competitive quotes, but instead a market research method to determine interested sources. A determination by the Government not to compete this requirement based on responses to this notice is solely within the discretion of the Government. No requests for capability briefings will be honored as a result of this notice. Interested sources who submit data are responsible for appropriately marking information if it is proprietary in nature. Please provide Duns Number, and point of contact information on Attachment_1 PPQPBWRF1052354. The Government will not award a contract based on the information received, nor reimburse participants for information or samples they provide. Information or materials provided is strictly voluntary. Please Email (only) Attachment 1 to Carol Dingess at
[email protected] . Please be sure to include notice # PPQPBWRF1052354 on subject line. Telephonic inquiries will not be honored. Closing date for submissions of Statement’s of Capability is November 26, 2021 at 4:00PM MT. Anyone doing business with the USDA must first obtain a Dunn and Bradstreet number. If your company does not have a DUNS number, you may contact Dun and Bradstreet directly to obtain one by calling 1- 866-705-5711or via the following website: http://fedgov.dnb.com/webform Anyone wishing to do business with the USDA must also be listed in the government’s System for Award Management Registrar now known as SAM . You may register on line with http://sam.gov A prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from a solicitation. Vendors may obtain information on registration and annual confirmation requirements via the SAM database accessed through http://sam.gov or by calling the Contractors Registration hotline @ 1-866-606-8220 The Government intends to provide all information regarding this notice via this web site . The Federal Government is not responsible for notifications to offerors regarding notices, solicitations or amendments. It is the Vendor’s responsibility to check this web site www.SAM.gov periodically for updates. Telephone and email requests will not be accepted