THIS IS A REQUEST FOR INFORMATION ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this sources sought to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following services: Any questions or information may be directed to Robert Weeks via e-mail at
[email protected]. RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION AND RESPONSES TO THE FOLLOWING QUESTIONS: Company name, address, and business size; point of contact name, phone number, and e-mail address. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program and the anticipated North American Industry Classification System (NAICS) code. [ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify) DRAFT STATEMENT OF WORK (SOW): DRAFT STATEMENT OF WORK (SOW) END OF DRAFT STATEMENT OF WORK 1. Contract Title. UPS Maintenance and Inspections for VA Portland HCS (VAPORHCS). 2. Background. Service contract for maintenance, inspections, software upgrades, parts and labor for the UPS (Uninterruptable Power Supply) equipment and related batteries for the VA Portland Health Care System at both the Portland and Vancouver campuses. 3. Scope. C.1 Scope of Contract The Contractor/Vendor shall furnish the necessary personnel, material, equipment, materials, and supervision to perform the services described by this statement of work. Preventative Maintenance and Inspection Services The Vendor shall provide semiannual (minimum of 5 months apart) preventative maintenance and inspection services according to the manufacturer s user manual for all UPS and battery equipment listed in Section C.3. The manufacturer user manuals are kept at each UPS equipment s physical location as noted in Section C.3 of this statement of work. Maintenance inspection services are to be completed in accordance with the applicable user manual and are to include but not be limited to: Battery Testing Runtime Calibration Checks Software Updates and Settings Backup Display Module, Buzzer, Status LED s, and/or Breaker Lamp Checks The Vendor shall submit a report detailing all the preventive maintenance and inspection items completed including the results of each battery. Corrective Maintenance and Repair Services The Vendor shall provide corrective maintenance and repair services per manufacturer s user manual, which shall include parts and labor to maintain working capabilities of all UPS and battery equipment listed in Section C.3. Repair services are only to be provided after a contract modification. The vendor shall submit a summary of the corrective maintenance and repair after each repair service is completed. C.2 Contract Specifications Vendor shall coordinate their preventive maintenance and inspection visits with the VA at least 2 weeks in advance of the inspection visit. Vendor shall prioritize beginning completion of all corrective maintenance and repairs within 24 hours of receiving the necessary parts and contract modification. Vendor must be escorted by a designated VA employee. The VAPORHCS will not sponsor a new Personal Identity Verification (PIV) badging for the Vendor. Vendor will furnish all transportation, equipment, tools and labor to accomplish the contract scope of work. Vendor employees will comply with the Standards of Conduct on VA property outlined in title 38 CFR section 1.218, which can be found posted at the entrance to the Medical Center. C.3 Equipment List PORTLAND: Location Manufacturer Type EE# SN# Rating Name B1A109 APC/Schneider Electric GVSUPS50KB4D 184798 QS2003180053 15 kVA @ 208/120 3 Ph. Galaxy VS 1C153 Liebert 38SA080A0A00 139564 210120066214B090002 80 kVA @ 208/120 3 Ph Liebert NX 1C154 Staco Energy FLU-125-00 184799 MR46AP539550004 125 kVA @ 480/277 3 Ph. FirstLine P 1C154 Staco Energy FLU-125-00 184800 MR41AP539540001 125 kVA @ 480/277 3 Ph. FirstLine P 2C121 MGE Comet 65 kVA 83639 B0613399 65 kVA @ 480/277 3 Ph. MGE Comet 3C115 APC/Schneider Electric GVSUPS20KB4D 184801 QS1936180918 20 kVA @ 280/120 3 Ph Galaxy VS 4D153 Emergi-Lite* 6FTEM3SBD2004 TBD TBD 2.2 kVA@ 277 Single Phase 4D Surgery Lighting B1D118 GE TLE750KVA TBD AS2750-4517-B231B 750 KVA @ 480/277 3 Ph. GE * The Emergi-Lite (6FTEM3SBD2004) UPS is on order and EE# and SN# will be updated after receiving receipt. VANCOUVER: Location Manufacturer Type EE# SN# Rating Name D321-11-V APC GVSUPS100KD 184802 BD1942006136 80 kVA Galaxy VS D321-11-V APC GVSUPS100KD 184803 BD1930000695 80 kVA Galaxy VS Vanc Bldg 13 APC GG35TF10KB2F PS1602334154 10 kvA MGE Galaxy 3500 C.4 Contract Locations Service locations include Portland and Vancouver campuses of the VA Portland Health Care System. Portland VA Medical Center Building 100 3710 SW US Veterans Hospital Road Portland, OR 97239 Vancouver VA Portland Health Care System Building 11 (D7 - Barnes Building ), and Building 13 1601 E. Fourth Plain Blvd. Vancouver, WA 98661 C.5 Deliverables The Vendor shall adhere to the following deliverable requirements. All electronic submissions shall be in PDF, Word or Excel format. Item Description Due Date Format Addressee 1 Preventative Maintenance and Inspection Report Within 14 calendar days after inspection is complete. Electronic PDF, Word or Excel. CO COR 2 Corrective Maintenance and Repair Summary Within 7 days after repair is complete. Electronic PDF, Word or Excel. COR CO C.8 Working Hours Regular hours are 8:00 am to 4:00 pm, local time, Monday through Friday except for Federal Holidays. Work outside the normal working hours must have been written approval from the designated VA point of contact. Work outside these hours at the request of the Contractor shall not result in any increase in price. The Federal Government observes the following days as holidays. New Year s Day January 1st* Martin Luther King s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth Independence Day June 19th Independence Day July 4th* Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th* *If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday. In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President s Proclamation