In accordance with Federal Acquisition Regulation (FAR) 52.215-3, "Request for Information or Solicitation for Planning Purposes" This Sources Sought Notice is for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). REQUIREMENT: The Department of Veterans Affairs, Program Contracting Activity Central (PCAC) is seeking to fulfill the mandated federal agency energy management requirements of increasing renewable energy consumption as stated in the Energy Policy Act of 2005 (EPAct 2005), Executive Order (EO) 13423, "Strengthening Federal Environmental, Energy and Transportation Management," and EO 13514, "Federal Leadership in Environmental, Energy, and Economic Performance." In concert with these requirements, PCAC is seeking potential sources for the Design-Build of a Solar Photovoltaic (PV) System at the following site: Facility Address Spark M. Matsunaga VA Medical Center 459 Patterson Road Honolulu, Hawaii 96819 1. The Department of Veterans Affairs National Energy Business Center (VA-NEBC) is seeking interested sources (contractors) for a near-future solicitation and procurement to design and install a Solar Photovoltaic (PV) system at the Spark M. Matsunaga VA Medical Center located in Honolulu, Hawaii 96819. The VA is seeking a "Turn-Key" procurement, which will involve all work including but not limited to all necessary devices and connections between the inverter and main electrical service and all connectors necessary for complete "Turn Key" operation. The VA will not accept any offers that disclaim parts of the required work to make the unit complete and ready for use. Relevant facility information that is available will be provided when the RFQ is issued. The offeror shall provide all data and analysis, design services and support services for obtaining required permits, training, labor materials, tools, equipment and supervision to accomplish this project. The design and installation of this project shall not exceed 210 calendar days from Notice to Proceed. Contractors must have solar PV experience and key personnel should have expertise in Solar PV energy and environmental management. The scope also requires capabilities to support program and project management and other related specialized Solar PV areas. The work will include the following items but is not limited to: Solar Panels, mounting systems, foundation, necessary devices and connections between the PV system and the main electrical service of the facility, coordination with utility provider, advanced electrical metering for reporting an instantaneous record of performance and power production produced by the PV system, testing, balancing and commissioning of the PV energy system, and pre-solicitation site visits. The system is expected to operate on the customer side of the meter, but allow for possible exporting of power to the electric utility with net metering. Contractor shall utilize green building materials where applicable. The project should meet VA design standards which can be found at (http://www.cfm.va.gov/til/spec.asp) where applicable. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of the solicitation. Respondents will not be notified of the results of the evaluation. The Government reserves the right to consider a small business, SDVOSB, VOSB or 8(a) set-aside based on responses hereto. 2. System Size: The estimated Solar PV System Size is 172 kW. ADMINISTRATIVE / MISCELLANEOUS: This contract is being procured in accordance with FAR Parts 15, 19, and 36. This project is planned for advertising in June 2011. In accordance with VAAR 836.204, the magnitude of construction is between $1,000,000.00 and $2,000,000.00. The North American Industry Classification System (NAICS) code 237130 (size standard $33.5 million) applies to this procurement. This project will not allow a Fast Track process (design and construction allowed to progress as parallel activities). No construction may be started until the Government reviews the Final Design submission and determines it satisfactory for purposes of beginning construction. CAPABILITY STATEMENT: Respondents shall provide a general capabilities statement to address the following information: 1. Please provide no more than five (5) contracts that your company has performed within the last three (3) years that are of comparable size, complexity, and scope to this requirement. Describe your Self-Performed** effort (as either a Prime or Subcontractor). Please be specific and provide a complete reference to include at a minimum the project name, contract award amount, building use (e.g., medical facility), start and completion dates, and the project owners' contact information as this person may be contacted for further information. **Self-Performed means work performed by the offeror themselves, NOT work performed by another company for them for any of the project examples provided. 2. Please identify your company's number of years in business; affiliate information, parent company, and joint venture partners. 3. Respondents shall provide the company's resumes, not to exceed two (2) pages each for key personnel that would be involved in the project and their respective roles. 4. Provide company business size and status as designated by the NAICS and the U.S. Small Business Administration (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Small Disadvantaged Business, Women-Owned Small Business, Hub Zone Small Business, etc.). 5. Provide the prime contractor's available bonding capacity in the form of a letter of intent from your bonding company with this submission. It is requested that interested contractors submit a response (electronic submission) of no more than 10 pages in length, single-spaced, 12 point font minimum that addresses the above information. This response must be submitted as a single application-generated (not scanned), searchable PDF document that is less than or equal to 5MB in size. Please note that hard copies will not be accepted. Please also include a cover page, which includes, at a minimum: the company's name, address, Dun & Bradstreet number, socio-economic status, point-of-contact name, phone number, and e-mail address. Responses must include the Sources Sought number and project title in the subject line of their e-mail response. Please note that this is a SOURCES SOUGHT NOTICE for Market Research purposes ONLY to determine the availability of small business firms for a potential small business category type set-aside. Particularly, the purpose of this notice is to gain knowledge of potential small business sources to include small business in the following categories: Verified Service-Disabled Veteran-Owned Small Business, Verified Veteran-Owned Small Business, Certified 8(a), Certified HUB Zone, and other small business. The capabilities will be evaluated solely for the purpose of determining whether to set-aside for the Small Business community or to conduct as an Other Than Small Business Procurement. The Government must ensure there is adequate competition among the potential pool of available contractors. The Capabilities Statement for this Sources Sought is not expected to be a Request for Proposal or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach. This notice is for information and planning purposes only and is neither to be construed as a commitment by the Government nor will the Government pay for information solicited. No evaluation letters and/or results will be issued to the respondents. After completing its analyses, the Government will determine whether to limit competition among the small business categories listed above or proceed with full and open competition as other than small business. At this time no solicitation exists; therefore, please do not request a copy of the solicitation. If a solicitation is released it will be synopsized in FedBizOpps at https://www.fbo.gov. It is the potential offeror's responsibility to monitor this site for the release of any solicitation or synopsis. Submissions (responses) shall be submitted via email to the primary point of contact listed below by May 16, 2011 at 16:00 P.M., Eastern Standard Time (EST); No phone calls will be accepted. Contracting Office Address: VA Program Contracting Activity Central (PCAC) 4141 Rockside Road, Suite 110 Seven Hills, OH 44131 Primary Point of Contact: Bridget May, Contract Specialist E-Mail:
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