Description
Domestic Water Pump Replacements, West Haven Replacement of Domestic Water Pumps in B-1 and B-2 Statement of Work The purpose of this statement of work is to provide an outline for the replacement of the Domestic water pumps located at the West Haven VAMC campus, West Haven, CT. The intent is to primarily replace most of the pumps that have been identified as ancient, antiquated, in need of repair, or not working at three identified locations. The West Haven VAMC, originally established near 1949 under government control, has numerous domestic water pumps on station. Primary domestic water is brought to the facility s Boiler Plant (B-16), pumped to tanks on top of B-1 to be distributed through the station. Due to limited head pressures, pumps at B-1 SG level and B-2 G level are required to support upper floors. The two pumps within B-1 are located within room SG101 and primarily are supplied by the tank within the space. These pumps supply the 8th and 9th floors of B-1 with domestic water. The gold-colored motor with the green pump casing was the most recently replaced unit (date unknown), with the other unit most likely rebuilt at some time in the past, though date of which is unknown. The two pumps within B-2 are located within room G139. These, at one time were supplied by the tank within the space, which is now bypassed, are supplied by the domestic water feed from B-1 and supply the 7th and 8th floors of B-2 with domestic water. Both units have most likely been rebuilt at some time in the past, though date of which is unknown. The VA would like to accomplish: All new pump systems shall be variable drive 208/480V compatible, set to 208V, of same size as existing. Replacement of (1) domestic water pump system within B-1 with a new pump and motor. Rebuild (1) pump system (pump and motor). A pump system will be dedicated for rebuild based upon pump site inspections and guidance by the VA. Replacement of (1) domestic water pump system within B-2 with a new pump and motor. Rebuild (1) pump system (pump and motor). The designated pump for rebuild shall be the northern pump system, currently not in operation. Reasoning for rebuild vs replacement: It is the understanding of the VA that current supply lines and distribution channels are stressed based upon ongoing economic times. It is believed that the supply chain for new has been extended to two to three times that of just a few years ago, meaning that an ordered item such as new pumps and motors for the pump system can take 18-24 weeks. With an active pump at B-1 and B-2, a rebuild of pump and motor of an inactive/worn system will have a turnaround time of 4-6 weeks where needed until the new pump system can be delivered and installed. On that note, the contractor shall have a ready temporary replacement available to be placed in active duty of same or similar size within a 12-hr period of a placed call by the VA if the remaining pump system were to cease operation. This emergent response shall be required to support hospital operations and shall require immediate action to include work to during regular hours, nights, and including weekends, if needed. It is expected that support for one location shall be needed during the period of rebuilding, within B-1 or B-2. Refer to photos below for pump systems and plate information. A site visit is encouraged to gather other required information and shall be coordinated through the Contracting Officer/Specialist on this project. The Contractor is responsible for all construction materials and supplies to complete the installation and activation of the pumps systems. The Contractor shall be in coordination of deactivation, activation, and testing of each system with the VA. The contractor shall complete the task of rebuilding the pump systems within 60 calendar days from issuance of the contract/notice to proceed, as part one completion. As a part two of the completion, the long-lead items (new pump systems) shall be identified and determined within contract negotiations with the VA and Contractor. Anticipated M-F, 7am-4:30pm general workdays. Weekends and nights are not expected, with exception identified above. Working outside of the hours shall be coordinated between the Contractor, project COR and VA CO. GENERAL SPECIFICATIONS Parking: Parking is rigidly controlled throughout the Medical Center. Parking of vehicles in other than the specified areas will result in said vehicles being towed at the owner s expense off the Medical Center grounds. Coordinate removal and delivery of pump systems with the project COR for temporary arranged parking. Staging Areas: Due to limited space, the contractor is not expected to have set aside staging space to support the project. Arrangements can be made closer to date to request temporary limited storage space prior to installation and may be coordinated through the VA Plumbing shop, the contractor, and the project COR. Scheduling of Work: Upon receipt of the contract award, the Contractor must contact the project manager and CO to schedule the work. Work Completion: All work under this contract shall be completed within 60* days following the award of the contract and the issuance by the VA of the Notice to Proceed letter. Completion of the contract includes inspection of all installed project features by the project manager or designated alternate representatives. Material & Workmanship Quality: All materials and workmanship shall comply with all applicable codes, regulations, and standards. All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the COR. Submittals: The contractor shall submit product samples, manufacturers literature, and data. In addition, the contractor shall pay specific attention to ensure timely submission of all product samples, manufacturers literature, and data covering the materials listed below that will be installed in this project. Site Specific Safety Plan including Activity Hazard Analysis (AHA) and Accident Prevention Plan (APP) may apply Lockout/Tagout Procedures plan All Safety Data Sheets (SDS) for all applicable materials All applicable work plans, infectious control plans, etc. (including drawings) if necessary All miscellaneous construction materials OSHA worker certifications and training Quality Control plan O & M Manuals (As Applicable) The contractor shall submit electronically each submittal for approval prior to installation of the related equipment. Materials shall not be ordered or installed prior to approval of the submittals. Direct all submittals through the VA project manager as directed by the VA CO. Pandemic Requirements Due to the nature of the pandemic and the risk factor for the patients and staff that take care of the patients, special requirements shall be taken to minimize potential exposure. Standard PPE requirements have included face masks that must always be worn. Facility policy for contractors can be supplied from the project s CO. Please be aware that the following may or may not apply to this project but must be stated and/or may be within the respective contract s expected verbiage: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. B-1 Pump Systems Pump 1 Plates Pump 2 Plate B-2 Pump Systems Pump 1 Pump 2 Plates