This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition; and (4) availability of domestic sources manufactured in the United States in sufficient and reasonably available commercial quantities and of a satisfactory quality. For equipment/supply requirements, small business responses must include: (1) the place of manufacturing (i.e. address if supply/equipment is a domestic end product and include country of manufacture), as well as (2) the size status of the manufacturer under the applicable NAICS code (i.e. address Non-Manufacturer Rule). Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice. This notice is issued to help determine the availability of qualified companies technically capable of meeting the Government requirement and to determine the method of acquisition. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this notice. The Government will NOT be responsible for any costs incurred by the respondents to this notice. This notice is strictly for research and information purposes only. Background: The Eaton 9390 Uninterruptable Power Supply (UPS) is nearing its service end-of-life, after which it can no longer be covered under a service contract. This equipment must be kept in good working order so that the MRI and NMR instruments can run reliably, supporting ongoing research projects. Purpose and Objectives: The Eaton 9390 uninterruptable power supply (UPS) provides electrical power for the National Institute on Aging’s (NIA) 7T/30 and 9.4T/30 cm MRI scanners and 400 MHz NMR instrument. The UPS will reach its service end-of-life on 12/31/2026. To maximize reliability while saving cost and downtime, the NIA requires an overhaul that will extend the period in which the UPS can be maintained under a service contract for ten years. Project requirements: Contractor must be authorized by Eaton to perform service on this equipment and have direct access to the parts, software and expertise needed to execute the above overhaul. The Eaton 9390 UPS is model number 9390-100-120, serial number EG082CAC09. It’s attached to an Eaton battery cabinet with model number PWHR12120W3FR and serial number 220721K62. Contractor shall perform UPS overhaul as follows: Contractor shall place UPS in maintenance bypass mode to minimize disruption to existing MRI and NMR operations. Contractor will update existing UPS components, to include: Replacement of all Power Modules Replacement of Power Supplies Replacement of Control Boards Replacement of Interface Boards Replacement of Terminal Blocks Inspection and cleaning of contactors as appropriate Cleaning of all other electrical components as necessary Updating of UPS firmware Calibrate UPS per Eaton Field Service Manual UPS Function Testing Service shall include a one-year parts and labor warranty Reporting Requirements: Following this work, the Contractor shall provide a written report on the service performed to the Government point of contact within one week of completing the visit. This report may be delivered either on paper or via E-mail or internet download. Anticipated period of performance: This service is to be scheduled with a Government representative to minimize impact to ongoing experiments. Other important considerations: In case domestic sources are available and capable of fulfilling the Government’s need, and a future solicitation is published, the Government will use evaluation preferences in accordance with FAR 25. Capability statement /information sought. Companies that believe they possess the capabilities to provide the required products should submit documentation of their ability to meet each of the project requirements to the Contracting Officer. The capability statement must specifically address each of the project requirements separately. Additionally, the capability statement should include 1) the total number of employees, 2) the professional qualifications of personnel as it relates to the requirements outlined, 3) any contractor GSA Schedule contracts and/or other government-wide acquisition contracts (GWACs) by which all of the requirements may be met, if applicable, and 4) any other information considered relevant to this program. Capability statements must also include the Company Name, Unique Entity ID from SAM.gov, Physical Address, and Point of Contact Information. The response must include the respondents’ technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses. Interested companies are required to identify their type of business, applicable North American Industry Classification System (NAICS) Code, and size standards in accordance with the Small Business Administration. The government requests that no proprietary or confidential business data be submitted in a response to this notice. However, responses that indicate the information therein is proprietary will be properly safeguarded for Government use only. Capability statements must include the name and telephone number of a point of contact having authority and knowledge to discuss responses with Government representatives. Capability statements in response to this market survey that do not provide sufficient information for evaluation will be considered non-responsive. When submitting this information, please reference the solicitation notice number. One (1) copy of the response is required and must be in Microsoft Word or Adobe PDF format using 11-point or 12-point font, 8-1/2” x 11” paper size, with 1” top, bottom, left and right margins, and with single or double spacing. The information submitted must be in and outline format that addresses each of the elements of the project requirement and in the capability statement /information sought paragraphs stated herein. A cover page and an executive summary may be included but is not required. The response is limited to ten (10) page limit. The 10-page limit does not include the cover page, executive summary, or references, if requested. All responses to this notice must be submitted electronically to the Contract Specialist and Contracting Officer. Facsimile responses are NOT accepted. The response must be submitted to Hashim Dasti, Contract Specialist , at e-mail address
[email protected] . The response must be received on or before May 25, 2023 at 11AM Eastern Time. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a presolicitation synopsis and solicitation may be published in www.sam.gov. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).