This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. This notice is issued to help determine the availability of qualified companies technically capable of meeting the Government requirement, to determine the method of acquisition, and availability of domestic sources manufactured in the United States in sufficient and reasonably available commercial quantities and of a satisfactory quality. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this notice. The Government will NOT be responsible for any costs incurred by the respondents to this notice. This notice is strictly for research and information purposes only. Small businesses are encouraged to respond. For equipment/supply requirements, responses must include the place of manufacturing (i.e., address if supply/equipment is a domestic end product and include country of manufacture). For equipment/supply requirements, small businesses must also address the size status of the manufacturer under the applicable NAICS code (i.e., address Non-Manufacturer Rule). Background: Since its inception in 2008, the NIA 3T MRI Facility has used a Toshiba G8000 UPS to provide clean, reliable power to the Philips MRI scanner, including its cryo-refrigeration system, electronic components, and water-cooling system (chiller). This UPS is now 13 years old, and the NIA anticipates that it will become increasingly difficult to obtain maintenance and repair services for it. Moreover, we plan to upgrade from the existing Philips 3T Ingenia model to the state-of-the-art MR7700 model in early 2022. The MR7700 has a higher power requirement than the Ingenia, 115 kVA versus 86 kVA, so a UPS with greater capacity than the 225 kVA Toshiba G8000 is justified. Since the larger UPS is a prerequisite to the MR7700 upgrade, and the MR7700 upgrade must be completed as soon as possible to provide a stable platform for continuing long-term longitudinal studies such as the Baltimore Longitudinal Study on Aging (BLSA), the NIA must replace the G8000 UPS as soon as possible. If installed prior to the MRI scanner upgrade, the new UPS will provide continued power protection for the Ingenia scanner. Purpose and Objectives: The National Institute on Aging (NIA) requires a new uninterruptable power supply (UPS) to support the Philips 3T MRI scanner in the NIA-IRP Clinical Research Center, located at Medstar Harbor Hospital in Baltimore, MD. The MRI instrument needs a reliable electrical power supply not only for scanning participants but also to support the cold head refrigeration system of the superconducting magnet. This refrigeration system must run 24/7 to prevent loss of liquid helium that could ultimately trigger a “quench”, a sudden loss in superconductivity that can result in considerable down-time, repair expenses and even irreparable damage to the magnet. Since the Hospital’s emergency generator system lacks the capacity needed to support our 3T MRI scanner, a battery backup power supply is required. The UPS provides electrical power in the event of power loss from the hospital electrical mains while maintaining a clean, stable power supply free of sags, surges and other imperfections that might cause image artifacts or damage to scanner components. Project requirements: Mitsubishi 300kVA UPS System plus two lithium-ion battery cabinets, maintenance bypass switch, landing cabinet, network interface and remote display panel. Salient characteristics 480 volt three-phase delta input power (for compatibility with Hospital power mains) 480 volt three-phase wye output power (for compatibility with Philips MDU/DACC cabinet) Minimum 250 kVA capacity (for support of MR7700 MRI and KKT cBoxX 100 chiller) Minimum run time of 90 minutes with 60 kW load (to maintain operation of magnet cold head refrigeration system) 400 A maximum input current (for compatibility with existing circuit breaker and wiring) Dry contacts for general alarm (to connect to Hospital’s JCI building management system) Remote panel to monitor UPS from MRI control room Footprint must fit within designated space in 3T MRI equipment room (Government will provide floor plan and dimensions on request). Maintenance bypass switch (to perform service without cutting power to critical loads) ModBus and/or BacNet network interface (needed for monitoring system from outside 3T MRI Facility) Must meet power quality specifications listed by Philips for MR7700 MRI scanner: Distortion power factor > 0.9 Cos phi > 0.98 Total harmonic distortion (THD) < 45% (current, not voltage) K-factor < 10 Crest factor < 3 Power interruptions < 0.5 period, minimum intervals of 5 periods Load voltage regulation 5.93% or lower Startup service included for new UPS. Anticipated Delivery Date: 6 months ARO Other important considerations: In case domestic sources are available and capable of fulfilling the Government’s need, and a future solicitation is published, the Government will use evaluation preferences in accordance with FAR 25. Capability statement /information sought. Companies that believe they possess the capabilities to provide the required products should submit documentation of their ability to meet each of the project requirements to the Contracting Officer. The capability statement must specifically address each of the project requirements separately. Additionally, the capability statement should include 1) the total number of employees, 2) the professional qualifications of personnel as it relates to the requirements outlined, 3) any contractor GSA Schedule contracts and/or other government-wide acquisition contracts (GWACs) by which all of the requirements may be met, if applicable, and 4) any other information considered relevant to this program. Capability statements must also include the Company Name, Unique Entity ID from SAM.gov, Physical Address, and Point of Contact Information. The response must include the respondents’ technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses. Interested companies are required to identify their type of business, applicable North American Industry Classification System (NAICS) Code, and size standards in accordance with the Small Business Administration. The government requests that no proprietary or confidential business data be submitted in a response to this notice. However, responses that indicate the information therein is proprietary will be properly safeguarded for Government use only. Capability statements must include the name and telephone number of a point of contact having authority and knowledge to discuss responses with Government representatives. Capability statements in response to this market survey that do not provide sufficient information for evaluation will be considered non-responsive. When submitting this information, please reference the solicitation notice number. One (1) copy of the response is required and must be in Microsoft Word or Adobe PDF format using 11-point or 12-point font, 8-1/2” x 11” paper size, with 1” top, bottom, left and right margins, and with single or double spacing. The information submitted must be in and outline format that addresses each of the elements of the project requirement and in the capability statement /information sought paragraphs stated herein. A cover page and an executive summary may be included but is not required. The response is limited to ten (10) page limit. The 10-page limit does not include the cover page, executive summary, or references, if requested. All responses to this notice must be submitted electronically to the Contract Specialist and Contracting Officer. Facsimile responses are NOT accepted. The response must be submitted to Hashim Dasti, Contract Specialist , at e-mail address
[email protected] . The response must be received on or before July 15, 2022 at 11AM Eastern Time. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a presolicitation synopsis and solicitation may be published in www.sam.gov. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).