Department of Veterans Affairs Network Contracting Office (NCO) 16 Request For Information (RFI) DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the Government to enter into a contract, nor does it restrict the Government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the Government. Information submitted in response to this notice is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI. 1. Title: Two Passenger E-Ride Scooter 36C25623Q0267- (520-0003) 2. Purpose: The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, hereby issues the following Sources Sought Notice RFI with the intent of determining the contractor interest, capabilities, qualifications of potential businesses, nonmanufacturer rule compliance, Buy American Act compliance, Trade Agreement compliance and estimated industry pricing information for market research and estimated budgetary purpose for the item in the title above. Contractor shall provide all applicable shipping, containers, personnel, labor and testing for the Two Passenger E-Ride Scooter and associated materials. This Sources Sought Notice is published for market research purposes. This Sources Sought Notice will be used to determine if a set-aside for any small business program is appropriate. Government anticipates competitive, firm fixed price Blanket Purchase Agreement (BPA). Please review this announcement, respond to questions and information below in their entirety. Government requests interested offerors complete all questions below, provide required documentation, descriptive literature and authorization letter as described below. The Government is in no way obligated to do business with or enter into any form of contract with any person, firm or other entity that receives or responds to this announcement. 3. Objective: To find qualified and certified contractors with the capability to provide and deliver : Two Passenger E-Ride Scooter 4. Place of Performance: Delivery Location and delivery address Gulf Coast Veterans Health Care System Warehouse Bldg. 26 400 Veterans Ave Biloxi MS 39531 5. Responses Requested: The NCO 16 requires all the following information and questions answered 5a through 5q in this RFI/SS as it relates to the SOW below: Questions and information not provided shall be considered nonresponsive and contractor shall not be considered as part of the market research. a. Do you (contractor) possess the capability to meet the government requirements of Section 4 Scope of the Draft SOW? b. Do you (contractor) possess the capability to meet the delivery location in Section 6 Delivery in the Draft SOW ? c. Contractors shall provide their point(s) of contact name, address, telephone number, and email address, and the company's business size, and SAM Unique Entity Identification Number. d. Is your company a small business, SDBs, HUBZone, or 8A concern? Please provide proof of qualifications. All companies shall be active at the time of response in betaSAM.gov https://sam.gov/content/home and if applicable Vendor Information Pages (VIP) https://www.vetbiz.va.gov/. e. Is your company considered small under the NAICS code 336991? f. Do you (Contractor) manufacture the product or is a distributor of the item(s) being researched above? g. Are you an authorized distributor/reseller? Provide evidence from original equipment manufacturer (OEM). Preferably on the manufacturer s letterhead. Note: The government does not accept gray market items. h. Do you (Contractor) supply a product manufactured by another domestic small business, if it is a nonmanufacturer? i. Do you (Contractor) supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule? j. Is your (Contractor) Buy American Certificate completed in SAM? Please provide evidence with response. k. Is your (Contractor) Trade Agreement Certificate completed in SAM? Please provide evidence with response. l. Information for the product being requested, is it manufactured in the US, please provide address where manufactured? m. Information for the product being requested, is it manufactured outside the US-Domestic non-available, please provide country of origin? n. Information for the product being requested, is it a foreign manufactured product under the trade agreement? o. What is your schedule of delivery after receipt of order for the product? p. For the product required, Is your company available under any: Government Wide Agency Contract (GWAC) General Services Administration Schedules (GSA) Indefinite Delivery Indefinite Quantity (IDIQ) Blanket Purchase Agreement (BPA) If yes, please list the contract number for product. q. Contractors can provide an estimated industry pricing for products for market research and budgetary purpose. This pricing should include: Company name, contact person s name, phone number, company Unique Entity ID number (UEI) formerly DUNS number and email address. 6. Opportunity: The NCO 16, is seeking information from potential contractors on their ability to provide this service. THIS IS A SOURCES SOUGHT FOR REQUEST INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this Sources Sought in order to assist the NCO 16 in determining potential levels of competition available in the industry. Contractor shall possess the capability to provide all requirements and objectives. 7. Instructions and Response Guidelines: Sources Sought responses are due by January 6, 2023, at 10:00 am (CST) via email to
[email protected]. All Questions shall be submitted by January 4, 2023, at 10:00 am (CST) via email to
[email protected]. Telephone requests or inquires will not be accepted. Public Information will not be provided and shall be utilized to the full extent possible. This a New Requirement. The subject line shall read: Two Passenger E-Ride Scooter 36C25623Q0267- (520-0003) NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 5(a) - 5(q). Please provide the information you deem relevant in order to respond to the specific inquiries of the Sources Sought. Information provided will be used solely by NCO 16 as "market research" and will not be released outside of the NCO 16 Purchasing and Contract Team. This Sources Sought notice does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this Sources Sought is preliminary as well as subject to modification and is in no way binding on the Government. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it is will be synopsized on Contracting Opportunities (https://beta.sam.gov/) website or GSA. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this Sources Sought, or future RFP/RFQ. 8. Contact Information: Contract Specialist, Mari Gibson, Email address:
[email protected] Your responses to this notice are appreciated. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES/PROPOSALS; however, any firm that believes it can meet the requirements may provide answers, responses and give written notification prior to the response due date and time. Supporting evidence and responses must be furnished in enough detail to demonstrate the ability to perform the requirements. DRAFT SOW 1. Contracting Officer s Representative (COR): 2. Contract Title: Electric Scooter 3. Background: Current electric scooter is past the life expectancy. Electric vehicles with solar panels have shown strong dependability and support of the VA objective of going green. The current electric scooter fleet at the GCVHCS is comprised of this particular scooter in which there are replacement parts available and trained mechanics on station for maintenance and repairs. 4. Scope: Engineering Service requests the purchase of (3) E-ride, 2-passenger utility van with solar panel. EXV2AC Patriot 2 door electric vehicle with fully enclosed cab, Locking doors, Rollup windows, Aluminum unibody chassis, 72 Volt, 35hp AC motor w/ 550 amp AC drive controller, Backup camera, Licensable as low speed vehicle (LSV). No training, installation etc. is needed. 5. Specifications/Characteristics: Fully enclosed cab Locking doors Roll up windows Aluminum unibody chassis Solar panel Heater/defroster Back up camera Back up safety alarm horn Max speed 25mph Direct drive motor to speed reducer gears 16.5ph or 35ph AC available power system Curtis controller batteries White in color Four-wheel hydraulic front & rear brakes 2 doors, Headlights high/low beam turn signals, brake lights, side reflectors, horn, solid roof, safety glass windshield steel bumpers, front seat belts, battery indicator, hour meter, speedometer side mirrors tool boxes flat bumper kit 15 steel wheels Reverse light kit Windshield washer kit cup holders Battery filling system w/low water level indicator Dome light Digital dash display On board charger Street rated tires Dual A-Arm suspension Rack and pinion steering Suggested manufacturer: MarsCars LLC Line Item Description Quantity 1 EXV2AC NXE-R: 3 EA EXV2 AC Drive Electric Vehicle with accessories listed below 2 Tool boxes 3 EA 3 Standard DC Heater/Defrost Assembly 3 EA 4 Dash Kit 5 Standard inlet for lithium equipped vehicles 3 EA 6 Components added to solar for lithium 3 EA 7 Flat Bumper Kit 3 EA 8 Front License Plate Kit Flat Bumpers 3 EA 9 Standard Wheels 15 3 EA 10 Rear Picture Window 3 EA 11 Ladder Storage 3 EA 12 Tail gate between toolbox 3 EA 13 Solar Panel Kit 3 EA 14 Reverse Light Kit 3 EA 15 Lithium Ion Battery System 100 3 EA AH w/3.3 KW Charger 16 Back-up alarm 3 EA 17 Windshield Washer Kit 3 EA 6. Delivery: Gulf Coast Veterans Health Care System Warehouse Bldg 26 400 Veterans Ave Biloxi MS 39531 Mon-Fri 7:00am- 3:30pm