Page 1 of 4 Department of Veterans Affairs Veterans Health Administration Sources Sought Notice Bedford VA Medical Center Vehicle Insurance for the Compensated Work Therapy (CWT) Program This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of your company s offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Sources Sought. This Sources Sought notice provides an opportunity for respondents to submit their notice of ability, and their available services in response to the requirement described below. Vendors are being invited to submit information relative to their potential of fulfilling the requirement below, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. Refer to the General Requirements section below for the requested service description. This Sources Sought is to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. GENERAL REQUIREMENTS The contractor shall provide the following services: Specification for Work: The Bedford VAMC has a requirement to obtain vehicle insurance for the CWT program vehicles. The CWT Program requires insured vehicles which shall transport veterans participating in the CWT program to job sites in the community. Eight to ten veterans shall be transported in each vehicle at any given time. The vehicles that are currently being used are described in detail below - labeled Attachment A and are used daily. Trips from the Bedford VA range from 10 to 400 miles. The drivers of the vehicles are participants in the CWT program who hold valid driver's licenses. The CWT drivers will change as they graduate from this program and new Veterans enter the program. An award shall only be made to a contractor who will be the primary insurer; the prime contractor shall not subcontract to another insurer. The government intends to award a 12 month base contract with 4 potential 12 month option years. The government shall only pay for services rendered. The number of vehicles being insured in any given option year will range from 1 to 7 and shall not exceed 7 vehicles. The makes and models of the vehicles being insured could change in any given option year which could be caused by upgrades, vehicles being changed due to repairs, etc. All vehicles being insured for each option year will be given to the contractor up front (prior to exercising the option) to determine if pricing is fair and reasonable to the government. Vehicle insurance rates shall be based on the standard rate, complying with Massachusetts state insurance regulation requirements. It is understood that insurance rates may change each renewal (option year) period and the new quote shall be reviewed and agreed to by both parties (contractor and government) prior to exercising the next option year. For purposes of providing priced options, please provide pricing for the known vehicles given at this time which are described in Attachment A (Below) for the base and all 4 potential option years. Additional Vehicle Insurance Coverage Requirements: Total liability protection $1,000,000 combined single limit Vehicle physical damage of collision with $500 deductible and comprehensive with $500 deductible Minimum MA Coverage Requirements: Compulsory Bodily Injury $20,000 Per Person and $40,000 Per Accident Uninsured Motorists $20,000 Per Person and $40,000 Per Accident Personal Injury Protection $8,000 Each Person Property Damage Optional Bodily Injury Underinsured Motorists Comprehensive Coverage Collision Coverage Attachment A: Vehicles to be insured 1. VIN: 1FBAX2Y8XNKA45288 Make: FORD YEAR: 2022 Model: TRANSIT 350 Color: WHITE License Plate: (G43) 0066Z # Passenger: 12   2. VIN: 1FBAX2Y81NKA45552 Make: FORD YEAR: 2022? Model: TRANSIT 350 Color: WHITE License Plate: (G43) 0088Z # Passenger: 12  3.  VIN: 1GAWGPFG8F1279874 Make: CHEVY YEAR: 2015 Model: EXPRESS Color: BLACK License Plate: (G43) 3132R # Passenger: 10   4. VIN: 1GAWGEFG0K1287708 Make: CHEVY YEAR: 2019 Model: EXPRESS Color: SILVER/GRAY License Plate: (G43) 0887W # Passenger: 10 Insured vehicles will transport veterans participating in the CWT program to job sites in the community. Eight to ten veterans will be transported in each vehicle. Vehicles to be insured are to be used daily. Trips from the Bedford VA range from 10 to 50 miles. All drivers are in the CWT program with valid driver's licenses. Liability protection $1,000,000 combined single limit. Vehicle physical damage of collision with $500 deductible and comprehensive with $500 deductible                                           RESPONSE COMMITMENT: A. All questions, comments or concerns shall be directed to
[email protected]. B. Submittals furnished will not be returned to the sender. No debriefs will be conducted. Eligibility in participating in a future acquisition does not depend upon a response to this notice. C. Proprietary information is neither requested nor desired. If such information is submitted, it must clearly be marked "proprietary" on every sheet containing such information, and the proprietary information must be segregated to the maximum extent practicable from other portions of the response (e.g., use an attachment or exhibit). I. TIMELINE : A. This request will close on stated date within the FBO site. II. Requested information: Interested parties shall provide the following information in addition to your capability response: A. Format: 1. MS Word or pdf format (please ensure email is under 5 mb) 2. Page limit 2-4 pages (please make the response as brief and concise as possible) 3. Company name and Sources Sought number listed on each page B. Specifics: 1. In your response, please provide the following information based on the requirement. a. Your company s capability of fulfilling this requirement as it is described. 2. Please also provide name of company, company address, a contact person s name, telephone number, fax number and email address. 3. UEI number, and indicate if actively registered on System for Award Management (SAM) 4. Contractual vehicles the company holds, such as NAC or GSA schedules. 5. Socio-economic Status & NAICS Code: State the size of your company [e.g., 8(a) (including graduation date), HUBZone-certified small business, Service-Disabled Veteran-Owned small business, small business, large business, etc.]. Notes: 1. This Sources Sought is for planning purposes only, and does not constitute a commitment, implied or otherwise, that a procurement action will follow. The Department of Veterans Affairs will use the information submitted in response to this notice at its discretion and will not provide comments to any submission; however, The Department of Veterans Affairs reserves the right to contact any respondent to this notice for the sole purpose of enhancing The Department of Veteran Affairs understanding of the notice submission. 2. The content of any responses to this notice may be reflected in any subsequent solicitation, except for content marked or designated as business confidential or proprietary which will be fully protected from release outside the government. The Department of Veteran Affairs Contracting Office Point of Contact: Cory Dionne Contract Specialist Email:
[email protected]