The VA Medical Center, Canandaigua, New York is engaging in a short-list selection as defined in FAR 36.602-5(a) of an AE (SDVOSB) for the design of a project to develop hydraulic calculation and drawings for the radiant heating for Buildings 7&8 basements. SDVOSB Vendors with an SF-330 on file within the past twelve months are being considered. If you believe you have an SF 330 on file and would like to be considered for this procurement please send an e-mail to
[email protected] expressing your interest in being considered. Other SDVOSB firms having a working office within a 300 mile radius from 400 Fort Hill Avenue, Canandaigua, NY may submit SF 330 s for consideration, to the Contract Specialist at
[email protected] by 4:00 PM EST, June 26, 2017. A/E Scope of Work B7 and B8 Heating Upgrade Design GENERAL The Consultant shall provide Architectural and Engineering (A/E) services associated with the development of hydraulic calculation and drawings for the radiant heating for B7&8 basements. This project is located at the V.A.M.C. Campus 400 Fort Hill Ave Canandaigua, New York 14424. PROJECT DESCRIPTION BASE BID: The Project specific scope of work shall include, but is not limited to the following overview of requirements, Consultation and discussion with VA Engineering Department. Assess the current heating system in Buildings 7 &8. Determine the current capacity of the heating system and provide a Professional Engineer Stamped set of drawings that include heating for B7 & 8 basements covered by the existing systems. Specifications and design narrative. The design should include temperature settings for the loop, specific location of heating panels, zones, valves, and specific zone circulating pumps. DDC Control devices to be connected to the existing head-end. All motors will be VSD s. SCOPE OF WORK: The Consultants scope of services shall include, but is not limited to the following: Conduct a site visit; attend one on-site design review meeting; and perform fact finding through communication with the VA. The Consultants team shall work closely with key VA staff to develop the schematic design for the project. The Consultant shall assess existing systems for adequacy and incorporate Medical Center comments for their improvement. The A/E shall collect information such as flow tests, existing as-built drawings, and other critical information during initial site visit. The AE shall at a minimum develop and submit the following: 1. Construction Budget Schedule Professional Engineer Stamped Drawings System calculations for new system (a) The A/E shall perform the work required by this contract within the limits of the following schedule. He shall provide professional architects and engineers as directed by the Contracting Officer who are familiar with the work to attend the Design Reviews on the following dates: Submit authorization request for site survey and/or subsurface exploration not later than ..2 weeks Deliver First Review material to Contracting Officer not later than..................................... .. 60 days Deliver Second Review material to Contracting Officer not later than.................................... 90 days Deliver Third (100%) Review material to Contracting Officer not later than............. ..120 days (b) The Contracting Officer may schedule an additional Design Review(s) should he determine that such review(s) is required for satisfactory completion of the Contract Drawings and Specifications. The A/E will be reimbursed for the additional trip(s) in accordance with Clause SP 9 unless the additional Design Review(s) was requested by him or caused by actions for which he is responsible The design documents shall include Specifications, drawings and construction cost estimate. Additionally one (1) electronic set signed by a Professional Engineer or Registered Architect. Cd in AutoCAD 2014 or compatible format (3) copies of drawings, specifications and cost estimate is to be 90 days from contract award. This submission includes final report outlining programming, drawings, Latest versions of NFPA, impact of construction on Medical Center, and construction cost estimate. The A/E shall incorporate all VA review comments generated by the 90% review VA Record Drawings will be provided upon the A/E s itemized request. NOTE: Although the VA makes every effort to keep drawings current to existing conditions, changes and updates are sometimes not recorded. It is therefore the Consultants responsibility to perform field investigation and verify of the accuracy of the drawings with the actual conditions. The following evaluation criteria will be used when reviewing submitted SF 330 data and will comprise the basis of information to be used by VAMC Canandaigua for A/E evaluation and selection. Firms submitting SF 330 data for consideration must address each of the following criteria in the SF 330: SHORT-LIST CRITERIA UTILIZING THE SF330 FORM Department of Veterans Affairs Architect/Engineer Evaluation Board Professional qualifications necessary for satisfactory performance of required services. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Capacity to accomplish the work in the required time. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Discussions will be held with the top ranking firms. These discussions will at a minimum include a verification of accuracy of the information within the SF 330 and a chance to provide any updated information. Responses to discussion items will be evaluated using the same factors outlined above. This procurement is set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). The estimated construction cost for this project is between $250,000 and $500,000. The NAICS code for this procurement is 541310.