Please return this sources sought information if you are interested and capable of performing the requirement to
[email protected] by 3:00 pm PST, January 17, 2018. SOURCES SOUGHT SYNOPSIS ONLY VA Palo Alto Health Care System (VAPAHCS) primary objective is to obtain qualified and competent temporary personnel on a timely basis. This is a sources sought announcement ONLY and is NOT a request for proposals or quotes. This notice is neither a request for competitive proposal or solicitation of offerors. This notice is to assist the VA in determining sources, reviewing commercial terms and conditions and ensuring a best value to the Government. The attached Statement of Work is draft format and utilized for market research purposes only and seeking possible contractors that can perform the requirement. The purpose of this request is to gain knowledge of potential qualified sources and their size classification (hubzone, 8(a), small, small disadvantage, service disabled veteran owned small business, or large business) relative to NACIS 561320. Size standard is currently $27.5 Million. The Department of Veterans Affair, Network Contracting Office 21, is seeking sources for VA Palo Alto Health Care System (VAPAHCS) primary objective is to obtain qualified and competent temporary personnel on a timely basis. In response to this announcement, please provide the information below: Company Name: DUNS Number: Address: Contact Name: Phone No: Email: Business size information Select all that applies: o Small Business o Emerging Small Business o Small Disadvantaged Business o Certified under Section 8(a) of the Small Business Act o HubZone o Woman Owned o Certified Service-Disabled Veteran Owned Small Business (registered in VetBiz.gov) o Veteran Owned Small Business (registered in VetBiz.gov) FSS/ GSA Contract Holder Yes No FSS/ GSA Contract Number Effective Date / Expiration Date Please indicate if you would utilize a subcontractor in performing the requirement and supply the information below. Yes No The results of this market research will assist in the determination if a set-aside is in the best interest. Please complete this information for EACH sub-contractor. What duties will they perform under this requirement? What percentage of the contract requirement will they perform? Company Name: DUNS Number: Address: Contact Name: Phone No: Email: Business size information Select all that applies: o Small Business o Emerging Small Business o Small Disadvantaged Business o Certified under Section 8(a) of the Small Business Act o HubZone o Woman Owned o Certified Service-Disabled Veteran Owned Small Business (registered in VetBiz.gov) o Veteran Owned Small Business (registered in VetBiz.gov) If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this sources sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Please return this sources sought information if you are interested and capable of performing the requirement to
[email protected] by 3:00 pm PST, December 17, 2018. DRAFT SOW VA Palo Alto Health Care System (VAPAHCS) primary objective is to obtain qualified and competent temporary personnel on a timely basis. The scope of services set forth represents an outline of the services which VAPAHCS anticipates the successful agency or agencies will perform. Workers to be Provided Selected agency(ies) shall provide VAPAHCS, on request by the facility, with qualified temporary staffing services for the specifications listed below. The agency will carefully pre-screen all temporary personnel prior to referral to the facility to assure that the possess all of the required skills and abilities to perform the assigned tasks. The temporary personnel provided shall meet the minimum qualifications, minimum education and experience required by the classification specification for the job to be performed. The agency will be informed of the specific duties or class title, length of assignment, and any specific skills or abilities required. Services required: The agency will provide staff that are able to perform tasks that include food assembly, tray delivery, and dishwashing. Staff should be able to assemble items such as entrees, meats, potatoes, vegetables, salads, desserts, beverages, condiments, tray ware, and serving utensils. Place specified items on trays as listed on patient tray tickets and menus according to established portions. Deliver meal trays to patient wards and dining rooms on campus. Break down and clean tray line after tray service. Perform variety of tasks in the dishroom, such as, scrapping trays, sorting, stacking and racking tray ware for loading into the dishmachine, and pulling clean tray ware from the dishmachine. Place cleaned pots and pans in designated areas. Also, store food deliveries and supplies in walk-in refrigerators/freezers. Hours of Operation: Nutrition and Food Services (NFS) operates various work shifts from 5:00am to 7:30pm, seven days a week, 365 days per year. NFS Duty Locations: Palo Alto Division: 3801 Miranda Avenue, Palo Alto, CA 94304 (Building 100) Menlo Park Division: 795 Willow Road, Menlo Park, CA 94025 (Building 329) Livermore Division: 4951 Arroyo Road, Livermore, CA 94550 (Building 64) Each agency shall conduct fingerprint-based background checks and employment reference checks for selected temporary personnel within a reasonable time frame prior to start date of assignment. All agencies shall adhere to federal, state and privacy protection laws when conducting background checks and provide the required waivers, authorizations, notices, disclosures and releases. If the agency uses an outside company to conduct background checks, the agency shall only use registered, licensed investigators. All agencies shall strictly adhere to all state and federal laws with respect to discrimination in employment and shall not discriminate against any individual on the basis of race, color, religion, gender, sexual orientation, marital status, national origin, age or disability. Procedure for Requesting Temporary Personnel A designated VAPAHCS representative thereof, hereinafter referred to as Appointing Authority , may contact the agency to request temporary staffing services. The appointing Authority shall be responsible for providing the agency with all necessary job information in order for the agency to place the most qualified competent temporary personnel with the Appointing Authority. Depending upon the category and skill level required of the temporary personnel, the facility may (1) ask the agency to provide resumes and other related information from with the facility will select the appropriate individual(s) possibly after interviewing one or more candidates, or (2) ask the agency to select an individual with the appropriate skills and experience and arrange for that person to report to a designated work site on a specified date. Ideally, the agency will designate a qualified employee acceptable to the facility at least two (2) working days prior to the date the temporary personnel is required to report to work. Occasionally, however, the facility may have an urgent need due to some unforeseen emergency. Should such emergency occur, the agency shall designate a qualified person acceptable to the facility within two (2) working hours prior to the time the temporary personnel is required to report to work. Should the primary agency be unable to provide acceptable temporary personnel in a timely manner, the facility may cancel its request with the agency. Placement of Temporary Personnel with Appointing Authority The agency shall make all necessary arrangements with the Appointing Authority for the agency s employees to report and commence work for the facility as temporary personnel. Should the Appointing Authority find that within the first four (4) hours of employment, the assigned temporary personnel fails to meet the minimum qualifications for the position of the work performance of the temporary personnel is unsatisfactory, the agency shall not charge the facility for that person s time. Upon notification, the agency shall then remove the temporary personnel from the facility work site and, if requested by the facility provides a qualified replacement worker within 24 hours of removal. Time Sheets and Invoices Selected agency(ies) shall be responsible for communicating the facilities safety practices, benefits, timecards, and safety practices to the facility and to its employees. Agency(ies) shall provide weekly time sheets to the Appointing Authority that shall be designed to accurately reflect actual hours worked per week by each temporary personnel. Agency(ies) shall submit itemized invoices for payment directly to the Appointing Authority. The invoice shall indicate the full name of the temporary personnel, hourly rate of pay received by the temporary personnel for each assignment (as indicated in the agency s original proposal), the agreed-upon hourly rate paid to the agency, including markup percentage (as indicated in the agency s original proposal), and the subsequent total bill hourly rate for each assignment. The agency shall be responsible for all payroll withholding requirements and shall provide any and all benefits required by law to each temporary personnel. Temporary personnel shall remain the employee of the agency(ies) and shall not receive facility benefits. The agency shall provide the Appointing Authority with detailed temporary personnel reports that include data such as: name of employee, classification specification title, start and end dates (or anticipated end date), etc., and ad hoc reports, as requested.