Page 14 of 14 No phone calls. Send any responses by e-mail only. As this is a Sources Sought Notice for market research purposes, the Government will not accept any technical questions at this time. This is a Sources Sought Notice to determine small business sources capable of providing Hazardous Waste Management Services per this notice under NAICS 562211 (Hazardous Spill Containment and Clean-up Equipment and Material). Small business size standard is $47 million. Product Service Code (PSC) is 4235 (Hazardous Waste Treatment and Disposal). BACKGROUND: THIS IS A SOURCES SOUGHT NOTICE BEING RELEASED PURSUANT TO FEDERAL ACQUISITION REGULATION (FAR) PART 10: MARKET RESEARCH. This notice is issued solely for informational, market research, and planning purposes only. It does not constitute a solicitation or a promise to issue a solicitation in the future. This notice does not commit the Federal Government to contract for any service at this time. Further, the U.S.t Department of Veterans Affairs, Network Contracting Office (NCO) 23/ Supply Services Team 1 is not at this time seeking offers and will not accept unsolicited offers. Respondents are advised that the Federal Government will not pay for any information or administrative costs incurred in response to this notice. All costs associated with responding to this notice will be solely at the responding party s expense. Responses to this notice are not offers and cannot be accepted by the Federal Government to form a binding contract. Although the term offeror is used in this notice, your respective organization s response will be treated as information only and shall not be used as an offer. OBJECTIVE: The objective of this notice is to conduct market research to determine if there are Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) sources, or any other Small Businesses capable of providing Hazardous Waste Management Services for the St. Cloud, MN VA HCS. DESCRIPTION OF SERVICE: See Attached Proposed Statement of Work. PLACES OF PERFORMANCE: See Attached Proposed Statement of Work. POTENTIAL SCOPE OF WORK: See Attached Proposed Statement of Work. POTENTIAL CERTIFICATIONS AND LICENSURE: See Attached Proposed Statement of Work. SUBMITTAL OF RESPONSES: Responses shall be sent via electronic mail only by 5:00 pm Central Standard Time (CST), 1-10-2025 to: Amanda Patterson-Elliott Contracting Specialist E-mail:
[email protected] Offerors shall submit a capability statement indicating their ability and experience to provide the services cited above; such statement shall also list: Name of offeror Address of offeror UEI Number of offeror Point of contact name, phone number, and e-mail of offeror Whether or not vendor is SDVOSB or VOSB; SDVOSB and VOSB will be verified through Vet Biz at https://veterans.certify.sba.gov/ . Whether or not vendor has General Services Administration (GSA) Federal Supply Schedule (FSS) contract; if so, please provide GSA FSS contract number certifications and licensure that its applicable staff holds DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. STATEMENT OF WORK TITLE: Hazardous Waste Management Services OVERVIEW: The St. Cloud VA has a need for a qualified contractor with the capability and capacity to provide disposal services for hazardous waste, non-hazardous chemical waste, specialty waste (i.e. hazardous pharmaceutical, High Hazardous Waste, DEA drug waste, non-hazardous pharmaceutical, and dual waste [hazardous chemical and bio-hazardous combined]), universal waste, emergency spill response services, lab pack services that include supplies, labeling, lab-packing, consolidation, shipment, manifesting, and consulting. This contract will not include the disposal of infectious, bio-hazardous, radiological, or pathological waste except for dual (chemical and infectious combined) waste. ACRONYMS: a. CO Contracting Officer b. COR Contracting Officer s Representative c. VA Department of Veterans Affairs d. VAHCS St. Cloud VA Health Care System e. SOW Statement of Work f. OSHA - Occupational Safety and Health Administration g. EPA - Environmental Protection Agency h. DOT Department of Transportation i. MPCA Minnesota Pollution Control Agency j. JC Joint Commission k. MDH Minnesota Department of Health l. CDC Centers for Disease Control m. DEA Drug Enforcement Administration n. RCRA Resource Conservation and Recovery Act o. CFR Code of Federal Regulations p. Contractor Employee means all Contractor staff, technicians, personnel, subcontractors or persons working on behalf of the Contractor. 4. PLACE OF PERFORMANCE: St. Cloud VA Health Care System, 4801 Veterans Drive, St. Cloud, MN 56303 PERIOD OF PERFORMANCE: This contract will be a Single Award, Firm Fixed Price Indefinite Delivery, Indefinite Quantity, Service Contract for One (1) Base Year from 02/01/2025 01/31/2026 with Four (4) Option Years. Renewal of Option Years is subject to availability of the next fiscal year funding. QUALIFICATIONS AND SPECIAL CERTIFICATIONS: Contractor must obtain all necessary permits and/or licenses regarding the pickup and incineration or other acceptable disposition as regulated by State and Federal EPA Guidelines for hospital hazardous/dual waste. *The Primary contractor must own their own licensed Treatment, Storage, and Disposal Facilities. Treatment, Storage and Disposal Facilities (TSDFs) need a Resource Conversation and Recovery Act (RCRA) permit. Federal Certificate of Registration to Transport Hazardous Waste Federal Safety Permit to Travel on Highways If waste covered under this contract must be transported through a jurisdiction which requires special licensing or permitting, the Contractor and/or subcontractor shall obtain and maintain all necessary licenses and permits. The Contractor shall provide copies of these licenses and permits to the COR. The Contractor and/or subcontractor shall, without additional cost to the St. Cloud VAHCS or federal government, provide and maintain all licenses and permits for personnel, trailers, containers, vehicles, and other resources required for proper transportation and disposal of the wastes covered under this contract in accordance with all applicable federal, state, local, municipal, and VA, laws, regulations, and requirements. If appropriate licenses and permits are not maintained in accordance with these applicable laws, regulations and requirements, the St. Cloud VAHCS may terminate the contract effective upon discovery. The Contractor is required to perform characterization of all waste streams identified by each facility using process knowledge, identity of the chemicals, and other types of chemical analysis including but not limited to Toxicity Characteristic Leaching Procedure (TCLP). Chemical wastes shall include but not be limited to flammables, corrosives, poisons/toxics/lethal, reactive wastes, dual and hazardous waste, and universal waste. Work shall be performed in accordance with all applicable, Federal, State, Local and all governing regulations. The successful offeror must possess the necessary technical expertise and resources required by this statement of work to be considered for contract award. REGULATIONS / DIRECTIVES / POLICIES: The Contractor must comply with all applicable Federal (US EPA, US OSHA, US DOT), State (MN OSHA, MPCA), interstate, national consensus standards (JC), and local requirements, rules, regulations, and laws relative to the handling, removal, manifesting, transportation, management, disposal and/or treatment of hazardous, non-hazardous and specialty wastes. The Contractor may not attempt to circumvent MN01 Lethality waste characteristics by repackaging and reprofiling in another state. SCOPE OF WORK: Contractor shall provide all labor, personnel, transportation, vehicles, equipment, tools, and materials necessary to provide hazardous waste management services. Contractor shall have the capability and capacity to provide hazardous, dual, universal, and DEA drug waste, waste disposal services, lab packs, and removal of non-hazardous chemical waste removal and disposal from the VAHCS, in accordance with current federal, state, and local regulations. Services shall include pharmaceutical formulary review; technical consulting; electronic record keeping; emergency spill response; analysis, documentation, waste treatment, disposal and support services required to categorize, package, transport, document and dispose of hazardous, high hazardous, dual, and universal, and non-hazardous chemical wastes and their containers. The Certification and Accreditation requirements under VA Handbook 6500 do not apply, and as such a Security accreditation Package is not required. WATE REMOVAL AND SHIPMENT: The contract will include removal, documentation, and shipment of wastes from the designated hazardous waste storage area at the St. Cloud VA HCS. This will include periodic shipments of DEA controlled substances waste and all labor and equipment to package, transport, treat and dispose of waste. Protection and Mandates: Contractor will provide appropriate protection for his/her employees to be within CDC guidelines that include barrier precautions, i.e., gloves, masks, eyewear and/or waterproof gowns, aprons, (lab) coats or respirators as necessary. COR or COR designee will notify Contractor of areas with the Health Care Systems or unusual circumstances requiring personal protective equipment (PPE) beyond standard practices. Contractor will comply with all applicable OSHA, MPCA, the Joint Commission, MDH, Federal, State, interstate and local requirements, rules, regulations, and laws respecting control and abatement of Pharmaceutical and Hazardous waste disposal and management. Obtain all necessary permits and/or licenses regarding the pickup and incineration or other acceptable disposition as regulated by State and Federal EPA Guidelines for hospital hazardous/dual waste. This includes any laws in other states that are applicable to the transportation of hazardous/dual waste across state lines. Potential successful contractor may be asked for documentation that will help determine contractor responsibility and whether the transporter is aware of and in compliance with (these) regulatory requirements. The VAHCS requires hazardous waste removal at a minimum of six (6) visits per year/every other month. Contractor must check in with the COR or his/her designee prior to beginning any work and after completion. Shipments of hazardous, dual, universal, and non-hazardous healthcare waste must be provided every other month, or as needed based on generation. Periodic shipments of DEA controlled substances waste. All labor and equipment to package, transport, treat and dispose of waste. Technical expertise to categorize and profile waste and advise on federal, state, municipal and local regulatory compliance. Consulting Services At the St. Cloud VA s request, the contractor will provide technical expert consulting services on topics related to EPA, state specific RCRA, DOT, and other environmental regulations. Pharmaceutical Formulary Review Annual Update Annual pharmaceutical formulary review and report that identifies all listed and characteristic waste and codes including Minnesota specific waste codes. The contractor will provide an electronic review of the VAHCS formulary and provide recommendations as appropriate. The completed review will identify all listed waste, characteristic waste, and RCRA-equivalent waste, including state specific waste codes, e.g. MN01 Lethal. The final review will be submitted in Microsoft Excel spreadsheet in an electronic file. Electronic record keeping and reporting. Controlled Substances Disposal Contractor personnel will be escorted by VAHCS staff. The Contractor will be responsible for the disposal of Controlled Substances from the St. Cloud VA HCS Pharmacy in compliance with all applicable DEA, EPA, MPCA, and local regulations and the needs of the Department of Veterans Affairs. TRANSPORTATION: Hazardous waste shall be transported on the public highways in vehicles that are licensed, permitted, or otherwise registered in accordance with all applicable federal, state, municipal and local laws. License number(s) must be posted on the exterior of the vehicles. Each vehicle transporting hazardous waste must have an emergency spill clean-up plan and basic cleanup equipment on board. Out of country shipments are prohibited under this contract. DISPOSAL: Contractor will dispose of hazardous waste in a manner that leaves no future expense potential to the VA or the federal government. Chemicals should be disposed of in the following preferred priority: The treatment of the chemical waste (at a facility approved for such processing by an appropriate state or federal agency) in a manner that renders it no longer a hazardous waste as defined in the 40 CFR series. These processes include (but are not limited to): Reprocessing or recovery followed by recycling/reuse. Chemical neutralization or detoxification. Thermal treatment (e.g. incineration, pyrolysis). The long-term internment (burial) in a secure chemical landfill site approved for such by the appropriate state or federal agency. Acceptance of the hazardous property (chemical wastes) at a properly permitted treatment, storage, or disposal site does not constitute disposal and/or completion of the contract. It is the prime contractor s responsibility to obtain all necessary documentation to prove that the timely end disposal of all items has been accomplished. Contractor shall provide the COR with a list of disposal facilities that will be used in conjunction with this contract. This list must include the name of the company, address, city, and state, zip code, telephone number, EPA ID and State permit number. This contract will not include the disposal of infectious, bio-hazardous, radiological, or pathological waste with the exception of dual (chemical and infectious combined) waste. WASTE SPILL OR RELEASE: Should waste be spilled or released during the performance of services, through no fault of the St. Cloud VA HCS, the Contractor will be responsible for cleanup and all costs associated with the satisfactory remediation of the incident. This will include the cost of all labor and materials, repair of any damage, and/or harm caused to patients, visitors, and staff. Cleanup shall be performed to the satisfaction of regulatory authorities and the COR. When waste is spilled or release by the contractor during the performance of services the Contractor shall submit a spill report. Such incidents shall be reported to the COR immediately by telephone and in writing no later than seven (7) workdays after leaving the site. The spill report shall list at a minimum the type of spill, amount of waste, and personnel exposed to the spilled waste. The Contractor shall provide certification that the spill was cleaned up, a statement concerning the effect on any employees, and a description of the cause and corrective measure instituted by Contractor to ensure spills do not occur again. SCHEDULE: The Contractor and COR will arrange for scheduled/routine (non-emergency) services that occur on a bi-monthly basis. WORK HOURS: The Contractor shall perform services during normal business hours, 8:00 am - 4:30 pm, Monday through Friday, excluding Federal Holidays. The eleven national holidays observed by the Federal Government are: New Years Day January 1st Martin Luther King Jr. Day Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th Any additional Federal Holiday declared by the President of the United States If the holiday falls on a Saturday, the previous Friday will be observed and if the holiday falls on a Sunday, the following Monday will be observed. The COR or DOT HazMat certified designee are available during those hours for the approval/signature of shipping manifests and other required documentation unless exigent circumstances require services during an unscheduled time. Any service performed outside of normal working hours shall be approved in advance by the Contracting Officer s Representative COR. After-hours access will be coordinated with the GEMS Program Manager or the GEMS Program Manager s site designee. EMERGENCY SERVICES: The Contractor must be available 24/7 and will take responsibility for up to two (2) chemical spills/releases per year at the St. Cloud VA HCS. The contractor shall provide a Primary and Alternate point of contact to the COR within 5 days of contract award. Information shall include a 24-hour emergency contact (name, telephone #, mobile #) available during Contractor s non-business hours. TRAINING FOR CONTRACTOR PERSONNEL: The Contractor s on-site staff shall have training in hazardous waste handling and emergency procedures and provide documentation of this training. This training shall include OSHA, EPA, Minnesota Pollution Control, and DOT (including HM 181) regulations. PERMITS, LICENSES, AND REGULATORY COMPLIANCE: The Contractor shall maintain all applicable permits and licenses for services provided and comply with all applicable federal, state, municipal and local laws, rules, and regulations. The Contractor will obtain and maintain any additional permits and licenses that may be required because of changes in regulations. This includes compliance with all Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), Minnesota Pollution Control Agency (MPCA), Joint Commission (JC), Minnesota Department of Health (MDH) requirements and requirements in other States applicable to the transportation and disposal of waste that crosses state lines. The following shall be provided to the Contracting Officer with bid proposal submission for evaluation purposes and annually within thirty (30) days of the renewal date of this contract with any changes to original submission clearly identified and highlighted: Current waste transporter permit(s) for the contractor and subcontractors. List of all transfer stations, treatment, storage, and disposal facilities (TSDFs) including incineration, wastewater and sludge treatment facilities that shall be utilized during this contract to include the capacity of these facilities and the waste codes for the waste streams they are permitted to accept by treatment technology. Address, phone number and other contact information shall be provided. The VA reserves the right to inspect each of these facilities before approving its use or at any time during or after contract period while VA wastes are present. Copy of Operator permit(s) Certificates of training and experience of contractor/subcontractor staff and personnel who will perform site work under this contract (all technicians that will work on VA premises will be expected to have received at least the minimum training required by law as specified in 29CFR 1910-120, 40 CFR Parts 260-265 and 49 CFR Parts 171-178). Provide the contractor s/subcontractor experience in hazardous waste packaging, transport, and disposal. Provide a copy of US EPA identification number(s) certificate for each business entity operated or contracted by the contractor that will provide service regarding any aspect of VA waste disposal program (i.e. storage, transfer, incinerator sites.) Provided a copy of certificate of registration with the State EPA as a hazardous waste hauler for each business entity operated by the contractor that will provide hazardous waste transportation services for any aspect of VA waste disposal program. Provide written acknowledgement of responsibility for acquisition of all applicable business licenses and permits required by law. Contractor shall certify that it acknowledges and is in possession of all required business licenses and permits. Provide a list of any violations and/or citations that the contractor and subcontractors have received for non-compliance with any hazardous waste laws, permit requirements, and/or OSHA requirements for the past three years from the date of submission. Contractor shall include information on all related business entities including associated firms that are owned by the contractor or owned by a common parent company that will be involved in any portion of the processing of VA waste disposal program. If no discharge or violations have occurred, contractor must provide a statement that certifies no discharges or violations have occurred. Provide a plan describing Standard Operating Procedures (SOPs) that will be followed while conducting normal hazardous waste management activities. The contractor shall describe: Site safety and contingency procedures (e.g. spill management). Operational procedures and site management structure. Supplies and equipment practices. Material sampling procedures. Hazard assessment and categorization procedures. Packing procedures. Quality assurance and quality control procedures to ensure materials are properly identified, categorized, and packaged, and paperwork is properly completed. Procedures for gaining waste acceptance into a transfer/ disposal facility. Contractor and project management procedures. Provide the following information regarding the hazardous waste fleet owned and operated by the contractor: Basic description of transportation services offered and capabilities. Fleet description of number, types, and ages of vehicles. Description of service and maintenance programs. Types of materials licensed to haul. Latest DOT or MCS rating (include a copy of the last inspection). The DOT/MN DOT compliance record. Description of driver qualifications including training programs, and experience. Provide evidence that background checks have been performed on all employees that will perform any duties under this contract. Provide the following information on the contractor's emergency response (ER) capabilities (or any changes to original submission): Contractor's ER policies. ER capabilities and experience and limitations. Type of ER equipment maintained (specify if owned or subcontracted and from whom). Personnel availability, training, and experience. Contractor's emergency response procedure shall describe: How to request an emergency response. How the contractor notifies personnel and initiates response action. Incident command procedures followed by the contractor. ER work practices. ER protection of health and safety practices. ER invoicing policy. Provide a detailed site safety plan that will be used to ensure that workers and nearby population will be adequately protected during packaging and removal operations. Provide information identifying any proposed subcontractors and identifying services to be performed by the subcontractors. Contractor must submit evidence that subcontractor is qualified and legally able to provide services. (ALL subcontractors must be approved by the facility GEMS Program Manager and Contracting Officer prior to performing any duties under this contract). The Government reserves the right to prohibit the contractor from employing the services of a subcontractor who does not possess the ability to satisfactorily perform in accordance with the provisions of this statement of work. The use of a subcontractor or subcontractors does not relieve the contractor from any requirements set forth in this statement of work. The contractor is responsible for ensuring that any subcontractor(s) perform in accordance with the terms and conditions of this statement of work. Subcontractors will also comply with (J) of this section. Provide a list of names, titles, addresses, telephone numbers (including cellular), pager/beeper numbers, facsimile numbers, and e-mail addresses of key managers, supervisors, customer service, and field service personnel performing under this contract. Provide written Standard Operating Procedures (SOPs) for the collection, handling, accumulation, sampling, lab testing, characterization, packing, and shipping of hazardous, universal, and non-hazardous wastes. Provide a single point of contact for each facility with backup. Provide a list of names, titles, addresses, telephone numbers (including cellular), pager/beeper numbers, facsimile numbers, and e-mail addresses of key managers, supervisors, customer service, and field service personnel performing under this contract. RECORDS AND REPORTING REQUIREMENTS: Contractor shall provide a centralized online electronic waste tracking system that is exportable to the VA system via Microsoft Excel spreadsheet. The centralized tracking system will include a centralized database for all waste characterizations and determinations, waste profiles, hazardous waste manifests, universal bill of lading for universal wastes, methods of final (end) disposal, final (end) disposal sites, shipping information, monthly, quarterly and annual waste generation reports by facility, training records, a tracking system for hazardous materials spills and all recordkeeping, and reporting needed to operate and manage the St. Cloud VA HCS hazardous waste management program. The contractor will be responsible for providing a database that will be able to generate reports on hazardous waste activities, waste characterization profiles, annual generation by facility and other information necessary for the successful operation and management of a hazardous waste management program. This will be readily exported to a format such as Microsoft Excel. Prior to the shipment of waste, the Contractor will furnish a properly prepared and legible copy of the appropriate manifests and shipping papers. Fully executed manifests will be provided to the St. Cloud VA HCS within thirty (30) days of shipment. The Contractor will provide a certificate of disposal for all waste disposed clearly indicating proper treatment and disposal. 14. SAFETY: The Contractor shall take such safety precautions as the CO or COR may determine to be reasonably necessary. The CO or his/her designee will notify the Contractor of any noncompliance. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served in person on the Contractor or his/her representative at the site of work, or telephonically to Contractor s designated representative, shall be deemed sufficient for the previously mentioned. If the Contractor fails or refuses to comply promptly to satisfactorily abate the hazardous condition or situation, the CO may issue an order stopping all or any part of the work and hold the Contractor in material breach of this contract. 15. WORK PRACTICES AND STANDARDS: The Contractor shall have established standard operating procedures that will be followed while conducting hazardous waste management activities. This includes site safety and contingency procedures, strike contingency plan, operational procedures, use and maintenance of supplies and equipment procedures, material sampling procedures, waste categorization procedures, packaging procedures, quality assurance plan, procedures for gaining waste acceptance into a facility, and project management procedures. 16. QUALITY ASSURANCE: The Contractor shall maintain a quality assurance program to assure services are performed in accordance with commonly accepted commercial practices. The Contractor shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the next paragraph. Timely shipment of hazardous, dual, universal, and non-hazardous healthcare waste and DEA controlled substances waste. Timely and properly completed manifest and shipping papers. Sufficient and competent personnel including personnel with expertise to perform waste characterizations, profiles, and consultation services. Sufficient equipment and supplies in good working condition. Fully functional online record keeping and reporting system accessible always. Timely and accurate billing system. The government will periodically evaluate the contractor performance by appointing a representative(s) to monitor performance to ensure services are received. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate. Likewise, the government may decrease the number of quality control inspections if performance dictates. 17. COMPETENT PERSONNEL: Contractor personnel who perform services for the St. Cloud VA HCS must be competent, experienced, and qualified to perform such services. All work shall be performed in accordance with established waste management practices. Appropriate handling of waste is essential for the safety of Government and Contractor employees and cost containment. The Contractor shall furnish and ensure all personal protective equipment (PPE) for Contractor employees is in good condition. The Contractor shall provide employee training on established policies and procedures for waste handling. Contractor employees providing site services shall be certified in forty (40) hour Hazardous Waste Operations and Emergency Response (HAZWOPER) training and wear appropriate protective equipment when handling hazardous waste. The Contractor shall submit proof of appropriate training and experience to the COR upon request. Contractor employees should be enrolled in a Medical Surveillance Program that meets the standards of 29 CFR 1910 at the expense of the Contractor. 18. IDENTIFICATION, CHECK-IN, PARKING AND SMOKING: Contractor employees shall notify COR or designees upon arrival to campus and prior to commencement of work. During off-hours emergency response activities contractor personnel should check in with VA Police if the COR or designee is not available. Smoking is prohibited on VA property. Possession of weapons or contraband is prohibited. Enclosed containers, including tool kits, shall be subject to search. 19. INDEMNIFICATION: It shall be expressly agreed and understood by the Contractor and the St. Cloud VA HCS that the Contractor agrees to indemnify the St. Cloud VA HCS against all liabilities, claims, penalties, incident of death, bodily injuries, destruction or damage to property, contamination or adverse effects on the environment or any violation of government laws, rules or regulations, caused in whole or part by the Contractor s breach of any term of the contract or any negligent or willful act or omission of the Contractor, its employees or subcontractors in the performance of this contract. 20. PENALTIES AND FINES: The Contractor shall satisfy all applicable regulatory agency requirements. In the event a regulatory agency assesses a monetary fine against the St. Cloud VA HCS for violations caused by the Contractor, the contractor shall reimburse the St. Cloud VA for the fine. 21. AUTHORIZED SERVICES: Only the services specified in the SOW will be authorized under the contract. The CO in consultation with the COR may authorize additional services or repairs under a separate purchase authorization. Reimbursement will not be made unless prior authorization is obtained. 22. INVOICES AND PAYMENT: Payment of services rendered under this contract will be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice. Invoice must include, but not limited to: Contract Number Purchase Order Number Manifest Number(s) Complete and accurate description of services Dates of performance Amounts Unit Price Extended Totals Any other data relevant for payment purposes The Government shall not authorize payment until such time that the COR or his/her designee receives all properly executed and signed documentation. 23. INSURANCE: Owners and Contractor s Insurance: The contractor shall obtain at his own expense, General Liability Insurance in the amount of not less than $500,000.00 for protection against claims of personal injury, and $50,000.00 per occurrence for damage to property, arising out of this contract. Professional Liability Insurance: The contractor shall obtain at his own expense, professional liability insurance for services to be performed pursuant to this contract, insuring the contractor against malpractice or errors and omissions of the contractor in the amount required by state and local authorities. $10 million in pollution control liability insurance. Workers Compensation and Employer Liability: $100,000.00 Automobile Liability: $200,00.00 per person and $500,000.00 per occurrence for bodily injury and $20,000 per occurrence for property damage. At all times during performance, the contractor shall maintain with the Contracting Officer, a current Certificate of Insurance showing at a minimum, the insurance required above, and providing thirty (30) days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage. NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE CONTRACTING OFFICER IN WRITING BEFORE SERVICE IS COMPLETED!