This RFI (Request for Information) is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. This notice is published to conduct market research to determine if there is a sufficient number of certified Service Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Businesses (SB), or Large Business capable of performing the requirements to warrant a socio-economic set-aside or full & open competition. It is strongly recommended that interested parties register in the US Department of Veterans Affairs Vet Biz database, the Small Business Administration (SBA) database and the System for Award Management (SAM), as applicable. Registration may be accomplished at http://www.vip.vetbiz.gov/, www.sba.gov/ and https://beta.sam.gov respectively. Interested parties responding to this sources sought request shall submit the following information at a minimum: (1) company name and address, point of contact with phone number, and DUNS number; (2) documentation relating to capability of performance (3) intentions of subcontracting program to include set-asides if any; (4) proof of registration in the VA Vet Biz or SBA websites or intention of registration prior to submission of offers to a solicitation; (5) If you are a distributor a statement from the manufacturer that your company is an authorized distributor; (6) a statement to inform the government if you are a manufacturer or distributor; (7) any information regarding FSS Schedule availability; (8) SAM Registration (9) any other pertinent company documentation. It is requested that responses include a rough estimate of pricing for completion of the requirements identified below. Responses are due by June 2, 2021 at 4:00pm PST It is anticipated that a solicitation may be issued in July 2021. If issued, award of a subsequent contract is contemplated in October 2021. Responses should be submitted to
[email protected] NO ADDITIONAL INFORMATION IS AVAILABLE OTHER THAN WHAT IS NOTED HEREIN. ALL FIRMS ARE INSTRUCTED NOT TO CALL THE INDIVIDUAL VA MEDICAL CENTERS REQUESTING MORE INFORMATION. Statement of Work Driver Rehabilitation Training Phoenix VA Health Care System 1.Estimated Annual Quantities of Training and Evaluations Driver Evaluations approximately 250 per year Training approximately 150 veterans per year These quantities are estimates only. The Government reserves the right in increase or decrease quantities based on the actual yearly need. 2.Contract Period: This contract shall not to exceed five (5) years. The Contract will be for one (1) Base year with four (4) Option years. 3.Location: Phoenix VA Health Care System (PVAHCS) 650 E Indian School Road Phoenix, AZ 85012 4.Description of Services Definition: Driver rehabilitation for the disabled, within the Department of Veterans Affairs is designed to provide professional evaluation and instruction for eligible veterans in the safe, competent utilization of special add on equipment, and mastery of specific skills and techniques to effectively drive a motor vehicle, independently, and in accordance with Arizona State Department of Motor Vehicle (DMV) regulations. The following objectives are to be accomplished: a. The patient will acquire specific knowledge in all areas of the driver training course including didactic theory and practical experience. b. Psychomotor improvements in handling segments of the driver training task will be noted by comparison of function before and after completion of the training course c. The patient will maximize independence in all aspects of driving d. Supporting adaptive equipment will enable patients to mainstream themselves into society. e. The C&A requirements do not apply, and that a Security Accreditation Package is not required. 5. Staff Qualifications The Contractor shall have at least one contract driver rehabilitation specialist in the organization that is licensed, registered or certified by a professional organization for this type of service. All specialists must have a minimum of a Baccalaureate Degree from a Regionally Accredited University in adapted physical education, kinesiotherapy, physical therapy, occupational therapy or a specifically related rehabilitation therapy area or certified Driver Rehab specialist. Completion of the National Driver Rehabilitation Specialist Examination is preferred. Staff Qualifications Submittals The following is required with quote submission: a. The name of at least one ADED Certified Driver Rehabilitation Specialist employed within your organization. b. A copy of the license, registration or certification by a professional organization for this type of service. c. A copy of a Redacted Baccalaureate Degree Transcript referencing adapted physical education, kinesiotherapy, physical therapy, occupational therapy or a specifically related rehabilitation therapy area. If submitting a specifically related rehabilitation therapy area , a written explanation must accompany the Redacted Transcript on how it is related to this requirement. The Redacted Transcript must not contain any Personal Identifiable Information such as Social Security Numbers. OR: d. Copy of a Driver Rehabilitation Specialist Certification with any applicable expiration dates. If the Certification expires prior to the actual contract award date, the Government reserves the right to not issue an award until receipt of a current certification is in the possession of the Government. Optional: e. Results of National Driver Rehabilitation Specialist Examination. ADED micro-credential of DRP working towards CDRS. 6. Components of Driver Training Services Pre-driving Testing Evaluation shall be completed on all patients and shall be comprised of the following components: a. Vision evaluation-evaluate visual acuity, field of vision, depth perception, glare recovery and reaction time. b. Basic perceptual testing c. Functional muscle testing d. Range of motion of all extremities e. Coordination testing f. Hearing (subjective) g. Sitting tolerance h. Activity tolerance and susceptibility to fatigue i. Spasticity j. Precautions to be taken for patient without bowel and/or bladder control k. General cognitive testing Adapted Driver Evaluation Shall include the following activities: a. Transfer to and from conveyance b. Stowage and retrieval of wheelchair or ambulatory aid c. Orientation to vehicles controls d. Proper body positioning and alignment e. Mirror references, including blind spot checks and tests f. Passenger responsibility (for example; seat belts, door locks) g. Pre-driving checks, including external considerations (for example; lights, tire pressure), and internal (for example, gas supply) h. Starting and stopping the vehicle i. Right and left turns, U-turns and 3 point turnabouts j. Backing up k. Parking, parallel parking l. Lane changes m. Emotional stability behind the wheel n. Hill driving, uphill and downhill parking o. Passing other vehicles p. Hazardous driving situation (for example; inclement weather, brake failure, flat tire, stuck accelerator) q. Changing traffic flows r. Pedestrian hazards s. Freeway entry and exit, as applicable Upon completion of the Driving Evaluation, the contractor shall report the recommended driver training services to the Physical Medicine and Rehabilitation Services Driver s Rehab Specialist (RSDRS) at the facility site for review and/or approval of the recommended driver training services, prior to continuing with any other training services. The RSDRS will be identified at time of award. 7. Vehicle Needs Assessment: a. Adapted Equipment Evaluation- the Contractor shall evaluate the need for assistive devices, equipment adaptations and vehicle modification. A copy of all evaluations and training will be submitted to the RSDRS and then uploaded into patient s medical record for inclusion in their files. b. Vehicle Inspection the Contractor shall inspect vehicle after modification to ensure that equipment was properly installed, and the patient can operate the adaptations. A copy of all evaluations will be provided to the Contracting Officer s Technical Representative for inclusion in their files. c. Vehicle Consultation and Selection- assist the patient in the selection of an appropriate vehicle that best suits the needs of the patient as applicable. Vehicle Needs Assessment Submittals The flowing is required with quote submission: a. VIN# of vehicle(s) used to conduct training. b. Interior and exterior pictures of vehicle(s) in sufficient detail to show that the vehicle can conduct the required training in accordance with Paragraph 9 - Equipment Qualifications and Paragraph 10 - Van Modification and Adaptive Equipment. c. Copy of Arizona Department of Transportation Vehicle Registration. If the Registration expires prior to the actual contract award date, the Government reserves the right to not issue an award until receipt of a current Registration is in the possession of the Government. d. Copy of Arizona Department of Transportation Mandated Liability Insurance. If the Liability Insurance expires prior to the actual contract award date, the Government reserves the right to not issue an award until receipt of a current Liability Insurance is in the possession of the Government. 8. Equipment Qualifications Adaptive Equipment for driver rehabilitation training must include the following: a. Hand controls (reversible with optional dimmer switch & horn button) b. Dimmer switch c. Steering devices (spinner knob, V-grip, tri-pin, and amputee ring) d. Assorted seat belts e. Panavision rear view mirrors f. Parking break extension g. Left-foot gas pedal h. Right-Turn signal adapter i. Driver training sign j. Instructor rear view mirror k. Instructor eye-check mirror l. Instructor brake 9. Van Modification and Adaptive Equipment Van modification and adaptive equipment must include: a. A lift and/or ramp system; b. A dropped-floor with leveling and appropriate wheelchair flooring; c. A raised roof with structural support and insulation (a full-size van must have, in addition, a headliner); d. A removable 6-way power transfer seat base; e. An occupant-restraint system with wheelchair tie-down system in the driver station; f. An occupant-restraint system with wheelchair tie-down in the passenger area; g. A variable steering and braking system with backup; h. An extended-steering column, as applicable; i. An electric emergency brake; j. A dual back-up battery system; k. Hand control (reversible) with dimmer switch and horn button; l. Steering devices such as: spinner knob, v-grip, tri-pin, and amputee ring; m. An instructor and/or dual steering system for high-tech driving systems; as applicable; n. An instructor and/or dual braking system; o. A turn signal extension; p. A secondary control system for high-tech driving systems, e.g., touch-pad, voice-activated system, etc.; q. An instructor rear-view mirror; and r. An instructor eye-check mirror. 10. Maintenance and Safety Routine maintenance and weekly safety checks of all adaptive equipment must be scheduled and documented. 11. Clinical Evaluation for Adaptive Equipment The following areas of clinical evaluation are defined. a. Vision. Portable vision devices provide an evaluation of certain vision factors necessary to perform a safe driving task. Equipment must be available to measure the following: visual acuity, color perception, field of vision, depth perception, glare recovery, and night vision. b. Reaction Time. A device is used to measure reaction time from acceleration to braking. c. Cognitive and Perceptional Screening. In screening of basic cognitive and perceptional motor materials, identification and/or verification of a potential problem must be referred to the appropriate professional for a more in-depth evaluation. d. Neuromotor Assessment. This is a physical assessment of range of motion, strength, sensation, coordination, and endurance. Clinical Evaluation for Adaptive Equipment Submittals The following are required with quote submission: a. The contractor shall provide the make(s), model number(s) and year(s)of the equipment used to measure visual acuity, color perception, field of vision, depth perception, glare recovery, and night vision. b. The contractor shall provide the make(s), model number(s) and year(s) of the equipment used to measure reaction time. 12. Evaluations Types of Disabilities that are treated in the VA Driver Rehabilitation Program a. Paraplegia b. Tetraplegia c. Brain dysfunction d. Hemiplegia e. Neurological disorders f. Amputation, i.e., upper and lower extremities g. Orthopedic problems h. Psychiatric disorders i. Disabilities associated with aging j. Cognitive impairment k. Bioptic visual impairment 13. Pre-driving Assessment and Evaluation The Driver Rehabilitation Specialist shall ensure the following areas are addressed as part of the initial assessment and evaluation: a. Initial Contact. The Contactor shall have the initial contact with patient (driver rehabilitation candidate) in an interview atmosphere. b. History. The Contractor shall obtain from the patient, the history of the patient s driving record, including any citations, accidents, or suspensions. c. Medical Clearance. The Contractor shall inform the patient of steps to be taken to obtain medical clearance, if such is required from the State medical authority. 14. Pre-driving Testing The Contractor shall provide the following testing: a. Visual acuity, depth-perception, color-vision, peripheral-vision, night acuity, and glare recovery (tests may be administered by use of visual screening tools) b. Functional muscle testing. c. Basic perceptual test (e.g., dynamic figure-ground). d. Range of motion of all extremities, plus neck, if feasible. If lower extremities are non-functional, emphasis on exactness of upper extremity range of motion becomes greater. e. Coordination testing. f. Hearing (subjective). g. Balance (static and dynamic). h. Activity tolerance and susceptibility to fatigue. i. Spasticity. j. Bowel or bladder control. k. Reaction time, i.e., response time from accelerator to brake. l. Sensation and proprioception. m. Educational training n. Verification of Driver s license 15. On Road Testing The Contractor shall provide the following testing: a. Pre-Driving Skills b. Knowledge of controls (turn signals, etc.) c. Basic Driving Skills (low traffic area) d. Complex Driving Skills (high traffic area) e. Reaction time in real-world situations f. Navigation skills g. Parking skills h. Overall driving skills 16. Scheduling & Documentation a. The PVAHCS staff will contact contractor when a consult for driver rehabilitation training is ordered. b. The Veteran/patient shall be scheduled for training by the contractor within fourteen days of referral. c. All evaluations shall be completed within 30 days after the evaluation unless veteran prefers a later time, then contractor will need to refer back to VA for requested permission for service extension. 17. SOURCES SOUGHT DETAILS NAICS CODE: 611692 Automobile Driving Schools As identified on the Small Business Administration s table of small business size standards, the size standard for this NAICS code is 8 million. 7. INTERESTED PARTIES RESPONDING VIA EMAIL TO THIS SOURCES SOUGHT REQUEST SHALL SUBMIT THE FOLLOWING INFORMATION AT A MINIMUM: Company name, address, point of contact, phone number. DUNS number and company social-economic status. Lead time for providing enclosed service description. Can your firm provide all services? Intentions of subcontracting program to include set-asides. Yes or No. (5a) If yes to (5), as the prime contractor, your firm shall confirm if it will comply with 15 USC 657s and 13 CFR 125.6 - limitations on subcontracting. Bottom line, your firm shall conduct over 50% of the service performance. If SDVOSB or VOSB, proof of current registration in the VA Vet Biz websites or intention of registration prior to submission of offers to a solicitation - http://www.vip.vetbiz.gov/ Any other pertinent company documentation or product information.