The 23rd Contracting Squadron/LGCB plans to establish a Blanket Purchase Agreement (BPA) for Aerobics Instruction Services for a minimum 15 hours per week, Monday-Friday. The BPA will be for a period not to exceed 5 years. Please see below Statement of Work for details on the services requested. Wage Determination WD 2005 Rev 04 dated 29 May 2007 applies to this requirement. Please submit a price list by fax to 229-257-4032 or by e-mail to
[email protected] All price lists must be received NLT 2:00pm EDT 29 Aug 07 by Please submit price list in the following format. Price per class: Yoga: Spinning: Step: Pilates: Boot Camp: Water: STATEMENT OF WORK FOR GROUP EXERCISE 1. DESCRIPTION OF SERVICES a. The contractor shall provide all personnel, labor and transportation to conduct an aerobics programs at Moody Air Force Base, Georgia b. Instructors employed by the contractor shall be certified in Cardiopulmonary Resuscitation (CPR) and first aid procedures. Instructors shall also be certified with the American College of Sports Medicine (ACSM), American Council on Exercise (ACE), Aerobic and Fitness Association of America (AFFA) or Coopers Institute or those currently approved by the Air Force Services Agency. In addition, Instructors must possess the necessary certifications for specialized programs such as Yoga, Spinning, Pilates, etc. Instructors with expired CPR, first aid or ACSM, ACE, AFAA or Coopers Institute, or those certifications approved by the Services Agency shall not teach any further classes until certifications renewed and proof of renewal has been submitted to the government. c. A minimum of six months experience instructing aerobic classes is necessary for the performance of this requirement. Contractor will be required to provide reference(s) upon Government request. d. Contractor shall conduct step, Pilates, water aerobics, boot camp (fitness improvement), spinning and yoga. Contractor must be able to conduct aerobics classes using a head microphone. Ensure all instructors are familiar with sound system and proper operation. e. Addition/Cancellation of Classes. The Fitness Center Director may cancel or add aerobic classes (upon the availability of funds) due to mission requirements, insufficient class attendance or substandard performance. For those classes canceled due to mission requirements, the Director will provide the contractor with a minimum twenty four (24) hour notice prior to cancellation. For those permanently canceled classes, a modification will be processed updating the Performance paragraph. (2.) reflected in the Statement of Work. The cancellation will begin two weeks after notification to the vendor. PERFORMANCE The contractor shall conduct 15 classes per week. Classes will be conducted Monday through Friday in the Fitness Center at the following times: Monday 0700-0800-Step 1700-1800-Pilates 1700-1800-Boot Camp 1815-1915-Water Tuesday 1600-1700-Spinning 1700-1800-Yoga 1730-1830-Step Wednesday 0700-0800-Step 1700-1800-Pilates 1700-1800-Boot Camp 1815-1915-Water Thursday 1600-1700-Spinning 1700-1800-Yoga 1730-1830-Step Friday 0700-0800-Step The dates and times for the 15 classes per week can be changed by written notice, from the contracting officer to the contractor. The written notice must be given to the contractor at least 3 calendar days prior to the change. Instructors must arrive at least 10 minutes prior to their scheduled class time. Classes will not be conducted on the following federal legal holidays: New Year?s Day 1 January Martin Luther King?s Day Third Monday in January President?s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday is September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December Classes will not be conducted on 23rd Wing down days if the Fitness Center is closed for business or base closure because of inclement weather. Fitness Center Director will notify contractor of any closures on down days. Classes should include warm up, Aerobic segment with a minimum of 2 heart rate checks, cool down and stretching. Instructor must be able to educate class members on safety precautions and effective exercise principles such as properly taking the heart rate. Ensure instructors are aware that they must notify Fitness Center staff of any injuries or accidents associated with the exercise class. Fitness Center staff will notify proper emergency personnel when needed. If staff is not available, the instructor will do so. LOCATION Location of classes is subject to change due to renovation, repair, maintenance or management decisions based on customer needs. The contractor will be notified in advance of any change of location. GOVERNMENT FURNISHED PROPERTY The government shall furnish all Steps, Dumbbells, Spinning Bikes and Stereo Systems. CONTRACTOR FURNISHED PROPERTY Contractor shall furnish all materials and equipment, to include exercise balls, wireless microphone system, necessary to conduct aerobics classes in accordance with this statement of work. Contractor shall be responsible for repair and replacement of all contractor furnished equipment. Contractor will be required to provide a routine maintenance plan for all equipment and materials prior to issuance of contract. BACKGROUND CHECKS Contractor Consent to Background Checks The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to an LEADS check will be denied access to the installation. Information required to conduct an LEADS check includes: full name, driver?s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Contractors Consent for Background Check Form (available from Pass and Registration or Contracting), and shall submit it in conjunction with the contractor?s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. Badges The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government. The contractor?s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area. Contractor Registration of Vehicles on Moody AFB All contractor or contractor employees? vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a persons need to be on Moody AFB. Access to Installation During Force Protection Conditions (FPCONs) Access to the installation during various FPCONs. Contractors will be assigned a mission essential designation IAW requirements contained in Moody AFB Instruction 31-101/Installation Security Instruction. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation. Property Protection Property protection for facility where the contractors? primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, The Air Force Installation Security Program and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use. Safeguarding Classified or Unclassified Information The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period. Non-Disclosure Agreements To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager. Privacy Act Work on this project requires that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations. Contractors Working in Controlled or Restricted Areas The unit requesting contract support will provide escort (s) for contractors? at all times when within a controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW AFI 31-101, The Air Force Installation Security Program, and command/local directives. Contractors Responsibilities while Working within Controlled or Restricted Areas Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199 or AF Form 1199CD. The government, at any time, may revoke the AF Form 1199. The procedures for the issuance of an AF Form 1199CD are contained in SAFBI 31-101/Installation Security Instruction. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in Moody AFB Instruction 31-101/Installation Security Instruction. Access To Government Facilities with Controlled or Restricted Areas The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Moody AFB, the government may direct the contractor to leave the controlled or restricted areas at any given time. Access To Government Facilities with Controlled or Restricted Areas for Replacement Contractors The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas. Replacement contractors must obtain a final, approved security clearance within 30 days of being assigned.