THIS IS A SOURCES SOUGHT NOTICE, A MARKET SURVEY FOR WRITTEN INFORMATION ONLY. THIS IS NOT A SOLICITATION ANNOUNCEMENT FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT. NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT OR ANY FOLLOW-UP INFORMATION REQUESTS. THE GOVERNMENT WILL USE RESPONSES TO THIS SOURCES SOUGHT NOTICE TO MAKE APPROPRIATE ACQUISITION DECISIONS. The purpose of this Sources Sought Notice is to collect information of qualified contractors as part of a market research conducted by NAVFAC Far East FEAD Okinawa for Preventive Maintenance (PM) Service and Unscheduled of 275 Government Vehicles, and Vehicle Accident Repairs for NAVFAC FE Public Works Department Okinawa, Japan. The Government invites contractors with the capabilities necessary to meet or exceed the stated requirements to submit Capability Statements consisting of appropriate documentation, literature, brochures, and references. The Capabilities Statement for this sources sought is not expected to be a proposal, but rather short statements regarding the company’s ability to demonstrate existing-or-developed expertise and experience in relation to the areas specified herein. The North American Industry Classification System (NAICS) Code is 811111 – General Automotive Repair. Work Requirements: Preventive maintenance (PM) service and unscheduled (vehicle breakdowns) of 275 government vehicles, and vehicle accident repairs for NAVFAC FE Public Works Department Okinawa, Japan 1. Description of Requirement Perform vehicle maintenance contract, such as oil changes, air filter servicing, lubrication of chassis, service or top off fluid levels (brake fluid, coolant, and power steering); this many also include fuel filter and spark plug replacement as required. Perform required Annual JCI (Japanese Compulsory Inspection) service. Perform Interim of Unscheduled maintenance such as V-belt replacements, vehicle Air Conditioning service and repairs, transmission servicing, necessary vehicle brake repairs. Battery and tire replacements. Windshield wipers replacement. Repaint, Body repair of accident damaged vehicles. Towing /Recovering of broken down or accident damaged vehicles to designated areas. Service and repairs will be performed per OEM (original equipment manufacturer), with OEM equivalent replacement parts and materials. 2. Place of Performance Service and repairs will be performed at mutually agreed upon locations within the main island of Okinawa, Japan. 3. Period of Performance (POP) Due to the large inventory of vehicles and required service items (filters, oil, and parts), there could be delay or lead-time of up to 90 days. This will allow adequate time to receive parts and materials to perform services or repairs. Estimated timeframe for each type of vehicle after material received within 4 days. 4. Repair Parts Parts listing should be readily available at many local automotive parts stores. During any of the servicing repair process, additional parts that were not found during initial assessments may be required and will be added to this contract via bilateral modification letter upon the approval of the contracting officer. 5. Repair Performance Time Turn-in of vehicles for Service and repairs times should be within standard local business hours, to include Japanese Holidays. 6. Control and Disposal of Waste Contractor will dispose of all hazardous waste associated with this specification IAW with the following standards and Japanese law. a) Japan Environmental Governing Standards (JEGS) for overseas environmental baseline guidance documents b) Japanese Law relative to Disposal and Cleaning of Waste (Haikibutsu no Shori oyobi Seisou ni Kansuru Houitsu) All interested sources, at a minimum, are requested to please submit the following: COMPANY PROFILE to include: (1) Company name and address; (2) Company point of contact (including title, telephone, and email address); and (3) If your company is registered with the System for Award Management (SAM) website, please indicate your CAGE code. RELEVANT EXPERIENCE: Indicate your experience in providing services for the requirement stated above. SUBCONTRACTORS: If known, provide subcontractor partnerships (Optional). LICENSE/CERTIFICATIONS: Indicate any applicable local/and or industry certification your company or employee possess relevant to this procurement, as well as proof that your company is authorized to do business in Japan. Interested firms may submit information using the form provided under separate file titled “Attachment (1) Sources Sought – Contractor Info Form” to demonstrate capabilities, capacity, and experience. Notifications of interest must be submitted in writing via email; phone calls will not be accepted. Interested parties should respond by 10:00 AM (Japan Standard Time) on 25 April 2024, via email to
[email protected] and
[email protected]. The subject line of the email shall read: “Vehicle Repair & Maintenance for NAVFAC FE PWD Okinawa”. No telephone calls will be accepted requesting a Request For Quote (RFQ) package or solicitation. In order to protect the procurement integrity of any future procurement, if any, that may arise from this notice, information regarding the technical point of contact will not be given and no appointments for presentations will be made.