Description
Require a Personal Assistant to provide services to two (2) Individuals during an official trip to Guaynabo, Puerto Rico from approximately 10 Aug 2018 to 31 August 2018. Individual(s) will be required to: Individual #1 is Male and is Blind Individual #2 is Female and is Deaf and has limited mobility Daily duties may include but are not limited to: • Assist a blind colleague with transportation to and from the office, to and from meeting and field activities within the designated counties in the disaster declaration. • Provide clear and concise notes for employee who is blind during meetings, field activities, conference calls and other specific duties as assigned. Notes are to be transcribed into digital format for employee in a timely manner. • Provides assistance to employee who is blind in navigating through unfamiliar, inaccessible physical urban and other environments on a regular and frequent basis, including areas that pose potentially serious personal risks. Examples include intra and intercity/state travel to meetings in a densely populated geographic area and in areas impacted by a federally declared disaster. • Provides assistance in the use of Microsoft programs including Power Point, Excel, and Adobe. • Provides all necessary telephonic and electronic support and assistance to the employee during deployment in all offices and field locations the employee needs to be in to complete the function of their job. • Assists, as appropriate and necessary, in the completion or preparation of documents or other tasks where there are tight deadlines and where multitasking via JAWS cannot go fast enough to complete tasks on time. • Navigates, as necessary, internal facility physical layouts to reach people in a timely manner. • Reads printed materials and reads/describes visual presentations (e.g. PP) at meetings/functions and reading to groups/individuals all visual material (including PP) during presentations made by employee. • Arranges and sets up in concert with IT, as necessary, any adaptive or other technology that may be needed for briefings, trainings, or other dissemination efforts to audiences of all sizes. • Assists with safe evacuation from any facility during an emergency. • Scopes out in advance and describing meeting room and restroom layouts. Providing orientation guidance in a crowded or confusing space, and facilitates efficient movement through congested, crowded surroundings. • Performs other duties as assigned Personal Assistant | Non-work related activities Level: Entry/Basic Personal Assistant Hours: 10 hours throughout the weekend (hours may vary depending on employee work schedule) Time: 10:00-3:00pm Dates Requested: August 10th to August 31st • Assist individual who is blind in obtaining daily meals to include grocery shopping, restaurants, food delivery, etc. • Providing visual assistance in laundry facilities and/or laundry mat. Employee will do own laundry, but needs visual assistance with equipment. • Assist with shopping for essential equipment, electronic accessories and other personal necessities The requirement has changed to include a second person: Both individuals will need to be meat at the gate when they arrive at the airport. The PA will need to coordinate this with the airline and TSA - Airline/Flight/Arrival will be provided to the awardee. Both individuals will be staying at the LA Concha Hotel Duty hours (Monday - to Friday) will be from 10AM to 3PM (approximately) I would anticipate the actual work day at 10 hours - this includes hours before and after the duty hours to cover breakfast/Gym time/Dinner) - if additional hours are required a modification will be issued. Weekends (Saturday / Sunday) will include but not limited to Breakfast, Gym, Shopping, Religious Services, and meeting with local people) Please plan for 10 hours on each of these days. Awardee will be required to provide all transportation during the duration of the contract. I recommend a mid-size SUV that can comfortably handle 4 adult passengers and luggage/cargo. The PA must be fluent in both Spanish & English and familiar with the Island. FEMA will issue a Visitor Badge to the PA on the first day and will collect it on the last day. FEMA will provide a Parking Pass or arrange Parking at the duty location - however the awardee will need to arrange parking at the hotel is necessary. If the PA is local they would typically start the day at 8AM and finish by 6PM each day If the PA is from outside Puerto Rico your proposal should include all cost such as lodging (suggest using the same hotel), rental vehicle, and other Transportation cost. Proposal should be submitted in accordance with the RFP which will be posted here on FBO within the next few days. Any questions please e-mail or call me directly.