Ladies/Gentlemen: SOLICITATION NUMBER: 167-Pristina-PSC-FY07-03 ISSUED BY: Executive Office, USAID/Kosovo SUBJECT: Personal Service Contractor (USPSC) - Executive Officer The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Standard Form 171 or Optional Form 612) from qualified individuals interested in providing PSC services as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Any questions on this solicitation may be directed to Executive Officer, John Liebner, or to Human Resources Specialist, Mimoza K?puska, at the Executive Office of USAID/Kosovo in Pristina. They can be reached by: phone:(++381)(38)243673, fax:(++381) (38) 249 493, email:
[email protected] email:
[email protected] Applicants should retain for their records copies of all enclosures which accompany their applications. All applications and the required documents should be submitted via fax, internet as email attachments, or by DHL courier as follows: BY EMAIL TO: Mimoza K?puska, Human Resources Specialist:
[email protected], BY DHL, consign documents to: Address: Attention Mimoza K?puska, Executive Office USAID/Pristina, Kosovo Arberia I, Ismail Qemali, No.1 Pristina, Kosovo Telephone 381 38 243 673 Sincerely, Signed John Liebner Executive Officer Please make sure your application form is signed, otherwise it will not be taken into consideration. 1. SOLICITATION NUMBER: 167-Pristina-PSC-FY07-03 2. ISSUANCE DATE: July 26, 2007 3. CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: August 9, 2007 4. POSITION TITLE: Executive Officer ? USAID/Kosovo 5. MARKET VALUE: $ 93,063.00 - $ 120,981.00 per annum (GS 15 ? equivalent) 6. PERIOD OF PERFORMANCE: September 2007 - September 2008 7. PLACE OF PERFORMANCE: Pristina, Kosovo 8. POSITION DESCRIPTION: A. Basic Function of the position: The Executive Officer will serve as the principal advisor to the Mission Director and mission staff with full responsibility for providing leadership, advice and staff support in the administrative management functional areas of: management analysis; office services management; budget planning, formulation and control; procurement of commodities, equipment and facilities; property and supply management; personnel management and services; housing; transportation; equipment and maintenance services; and communication resources. The Executive Officer is responsible for ensuring that adequate management and logistical support is provided for all mission administrative and program operations and related contract activities. As Executive Officer for USAID/Kosovo, he/she shall report to the Deputy Mission Director and oversee the delivery of effective administrative and logistical support services for the Mission. The contractor must exercise good judgment, often under times of stress and limited time frames, in making decisions and providing advice on USAID management policies, contracting practices, and human resources concerns. At present, USAID Kosovo is a post where authorized dependents must be at least 21 years of age and if the employee is on a normal two year tour/assignment. This includes a prohibition on any temporary travel to post of dependents under the 21 years of age. Duties and Responsibilities The Executive Officer provides leadership to the USAID administrative and management operations and serves as an advisor to Mission Management in planning and directing the administrative and logistical support required for USAID/Kosovo?s project activities. These duties include but are not limited to: i. Supervise directly certain sections of the Executive Office staff including Human Resources, General Services (maintenance, property, procurement and motor pool), and Communications and Records and Data Management. Serve as the Mission?s Information Systems Security Officer (ISSO) and Unit Security Officer (USO). ii. Develop, interpret and implement all administrative management policies, regulations and proce?dures and maintains a constant awareness of internal control measures. Assure the Mission and its employees are in compliance with administrative management policies. iii. Establish effective working relationships with the business community, other U.S. Government and voluntary agencies, and contractors operating within Kosovo. iv. Assist Strategic Objective Teams in formulation of management policies on program planning, development, imple?mentation and evaluation. Review Mission development assistance projects for their management support require?ments and, in collaboration with appropriate Mission offi?cials and cooperating government representatives, develops manpower and logistical support requirements within budget?ary limitations. v. Budget and Procurement: Take primary re?spon?si?bil?i?ty for the development and implementation of USAID/Kosovo's Operating Expense budget and procurement plan in close association with the Office of Financial Management; approve requi?si?tions for all procurements needs; and provide adminis?trative approval of payment for all OE-funding goods and services acquired under simplified acquisition processes. Clear all procurement documents for appropriate content and consistency with procurement regulations and procedures for the Mission Contracting Officer?s signature. vi. Advise on manpower development, employee relations, and employee services. Participate with U.S. Office Pristina (State Department), and other U.S. agencies in ICASS support to the post, Inter-agency Housing Board (IAHB) and in providing joint personnel and administrative policies and operations. vii. Provide overall direction for the Mission's general servic?es functions which include: leasing and maintenance of hous?ing and office space, warehousing, personal property acquisition, disposal of expendable and non-expendable supplies, procurement and maintenance of automotive and office equipment, negotiation of leases, etc. Occasionally contracts for structural modifications and changes and, as required, the construction of needed facilities including developing plans, specifications, designs, cost estimates, and justifications; and obtaining cooperating government approvals. B. MINIMUM QUALIFICATIONS AND EXPERIENCE: EDUCATION: Completion of University-level education (University Graduate) is required. Formal training in areas of procurement, contracting, property management and general administration are highly desirable. 10 Percent WORK EXPERIENCE: A minimum of ten years (the ideal candidate will have approximately 10 to 15 years) of progressively responsible experience in performing and supervising USG management operations or overseas experience specifically related to administrative management for a large and complicated organization, including property management, procurement, contracting and personnel management is desired. Demonstrated successful experience in the field of management and administration including personnel administration, management analysis and planning, general services and travel, with a demonstrated knowledge of the customs/shipping, commodity purchasing and management, procurement, budgeting, planning and contract management aspects of administrative management operations. In addition, a thorough knowledge of the interagency foreign affairs manuals and USAID's programming, planning, budgeting, contracting and supply management procedures is desired. A thorough knowledge of USG personnel management would be helpful but not required. 50 Percent LANGUAGE PROFICIENCY: Fluent spoken/written English (Level IV) and the ability to compose administrative correspondence and contractual language are required. KNOWLEDGE: A thorough knowledge of U.S. Government regulations and USAID and State Department Regulations governing all areas of administrative management and support operations. Extensive knowledge of procurement expertise is desired. 10 Percent ABILITIES AND SKILLS: Proven managerial experience. Proven ability to lead, train and supervise in a cross-cultural setting. Demonstrated ability to analyze, conceptualize, negotiate, exercise sound judgment, originate ideas, and motivate staff to deliver excellent customer support services required. 30 Percent POSITION ELEMENTS: SUPERVISION RECEIVED: The Executive Officer provides assignments in terms of general guidance, objectives, priorities, and suggestions on timeframe and approach to completing assigned responsibilities. The majority of assignments accrue from normal flow of office functions. Operations and results are reviewed for adequacy, the degree to which desired outcomes are achieved, and through review of written work products. The Contractor is expected to be a self-starter, motivated, and results driven with a proven ability to establish and meet deadlines. AVAILABLE GUIDELINES: USAID Regulation (ADS) on Overseas Support, Procurement, Personnel, the Foreign Affairs Manuals, and Bilateral Agreements. Guidelines may not specifically apply to many situations and will have to be interpreted, requiring considerable judgment. EXERCISE OF JUDGEMENT: USAID relies heavily upon the Contractor for exercise of judgment and advice on operations management for the Mission. Incumbent must be innovative and resourceful to get the job done and achieve results while at the same time assuring compliance with USG regulations and procedures (FAM, AIDAR, ICASS). Within overall guidelines, represents Executive Office in FMFIA Review Committee, also approves Procurement requests for administrative goods and services within the approved Procurement Plan. In the management the procurement office; may make USG commitments after consultations with the Contracting Officer. NATURE, LEVEL AND PURPOSE OF CONTACTS: USAID/Kosovo personnel (both FSN and U.S citizen employees), Officials of the Post (State, DAO, Justice, Treasury, etc), USAID/W, and other USAID Missions, other Agencies, Local Civil Administrative Authorities, private companies, American families, contractors, vendors and suppliers. POST ENTRY TRAINING: None SUPERVISION EXERCISED: Directly supervises General Services Specialist, Travel/Shipping Assistant, Human Resources Specialist, Computer Management Specialist, C&R Supervisor, two Procurement Agents and EXO Secretary. TIME REQUIRED TO PERFORM FULL RANGE OF DUTIES: Three months C. Length of Contract: One year. D. Logistical Support Assignments of U.S. personnel to Kosovo of one year are not authorized dependents on their orders. Household Effects (HHE) shipments are limited to 1500 lbs. An airfreight, unaccompanied air baggage (UAB) is limited to 250 lbs according to current practices. No private owned vehicle (POV) shipments are currently authorized for tours less than two years. Current post danger pay for Pristina is 20%. Current post differential pay is 20% and cost of living allowance is 20%. Please note that all allowances are subject to change. FICA and federal income tax will be withheld by USAID. USAID/Kosovo will provide the contractor with suitable housing and office space and equipment, consistent with post standards and requirements. The Contractor will have post privileges, such as check cashing, medical care, and in-coming and out-going personal mail service in accordance with USOP rules and regulations. E. Period of Service The target start date for this position is September 2007. Within 15 days after written notice from the Contracting Officer that all clearances have been received or, unless another date is specified by the Contracting Officer in writing, the Contractor shall proceed to Pristina to perform the above services. The Contractor?s period of service is one year. 9. OTHER REQUIREMENTS: This position is opened only for U.S. Citizens. The selected candidate must obtain a security clearance (Secret) and all required medical clearances. 10. BENEFITS: AS A MATTER OF POLICY, AND AS APPROPRIATE, A PSC IS NORMALLY AUTHORIZED THE FOLLOWING BENEFITS: 10-1. BENEFITS Employee's FICA Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave Access to medical facilities Pouch mail service as per post policy 10-2. ALLOWANCES (if Applicable). * (A) Temporary Lodging Allowance (Section 120) (B) Living Quarters Allowance (Section 130) (C) Post Allowance (Section 220) (D) Supplemental Post Allowance (Section 230) (E) Separate Maintenance Allowance (Section 260) (F) Education Allowance (Section 270) (G) Education Travel (Section 280) (H) Post Differential (Chapter 500) (I) Payments during Evacuation/Authorized Departure (Section 600) (J) Danger Pay (Section 650) * Standardized Regulations (Government Civilians Foreign Areas). C. FEDERAL TAXES: PSCs are not exempt from payment of Federal Income taxes under the foreign earned income exclusion. 11. APPLYING Qualified individuals are requested to submit a U.S. Government Optional Form 612 or SF 171. This form is available at the USAID website, http://www.info.usaid.gov/procurement_bus_opp/procurement/forms or http://fillform.gsa.gov, or at local US Federal offices. OF 612 shall be submitted by fax, e-mail, DHL air courier by the closing date. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. 12. CONTRACT INFORMATION BULLETINS (CIBs and AAPDs) PERTAINING TO PSCs AAPD 06-12 Homeland Security Presidential Directive-12 (HSPD-12) Implementation (2006) AAPD 06-11 Home Leave and Revised General Provision 5, Leave and Holidays (August 2006) AAPD 06-10 PSC Updated Medical Expense Payment Responsibility (October 2006) AAPD 06-07 AIDAR, Appendix D: Contract budget, salary determination and salary increase AAPD 06-03 Updated Contractor Salary Approval Threshold Policy/Procedures AAPD 06-01 Medical Evacuation Update AAPD 05-10 Calculation of Vacation Leave for U.S. Personal Services Contractor?s (USPSC) AAPD 05-08 Personal Service Contracts (PSCs) Annual Health Insurance Costs AAPD 05-02 Clarification of Policy for Personal Services Contracts with Anticipated Contract Performance periods Exceeding Five (5) Years AAPD 04-15 Cash Awards for USPSCs and TCNPSCs CIB 01-07 Clarification of the Extension/Renewal Policy Regarding Personal Services Contracts CIB 01-10 Revision of Medical Clearance Process - Personal Services Contracts ("PSC") with U.S. Citizens CIB 00-08 Revision of Competitive Process - Personal Services Services Contracts ("PSCs") with U.S. Citizen CIB 00-3 FICA & Medicare Tax Rates for Personal Services Contracts (PSCs) CIB 99-7 Contractual Coverage for Medical Evacuation (MEDEVAC) Services CIB 98-25 Defense Base Act (DBA) Coverage and DBA Waiver List CIB 98-24 Use of Compensatory (Comp) Time by PSCs CIB 98-23 Guidance Regarding Classified Contract Security and Contractor Personnel Security Requirements CIB 98-16 Annual Salary Increase for USPSCs CIB 98-14 Change in Required Application Form for USPSCs CIB 97-16 Class Justification for Use of Other Than Full & Open Competition for Personal Services Contracts with U.S. Citizens Contracted with Locally with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or Less CIB 97-3 New USAID Contractor Employee Physical Examination CIB 96-23 Unauthorized Provision in Personal Services Contract CIB 96-19 U. S. Personal Services Contract (USPSC) - Leave CIB 96-8 Determining a Market Value for PSCs Hired Under Appendix D, Handbook 14 CIB 94-9 Sunday Pay for U.S. Personal Services Contractors (PSCs) CIB 93-17 Financial Disclosure Requirements Under a Personal Services Contract (PSC) 13. LIST OF REQUIRED FORMS FOR PSCs For initial consideration: 1. Optional Form 612 or SF 171. Resume or CV may be attached. Upon advice by the Contracting Officer that the applicant is successful the following forms will be needed: 2. Contractor Employee Biographical Data Sheet (AID 1420-17) 3. Contractor Physical Examination ( Form DS 1843) 4. Questionnaire for Sensitive Positions (for National Security) (SF-86) 5. Finger Print Card (FD-258). ** (Available from the law enforcement offices or in USAID/Washington). * Standardized Regulations (Government Civilians Foreign Areas). ** Forms 2 through 5 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. SUBJECT TO FUNDS AVAILABILITY