NOTICE OF INTENT TO SOLE SOURCE IAW FAR 5.101 The Department of Veterans Affairs, Network Contracting Office (NCO) 16, located at 715 Pear Orchard Road, Plaza 1, Suite 401, Ridgeland, MS 39157 is issuing this Notice of Intent (NOI) to inform industry contractors of the Government s intent to execute a FAR Part 12 and Sole Source Award under FAR Part 13 Simplified Acquisition Procedures (SAP), specifically FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items. This will be a Firm Fixed Price (FFP) award and an anticipated award date is set for 07/31/2019. The intended Contractor is AETHON INC, located at 200 BUSINESS CENTER DR PITTSBURGH,PA, PHONE: 412-322-2975. The customer is seeking to procure a secure medication delivery robot while providing a closed tracking system of all deliverables from pharmacy to delivery points throughout the facility that identifies personnel involved with the med distribution, time along each delivery point, and who received the transported product. The device must be able to transport medication transfer carts from the pharmacy to the nursing wards on various floors within the facility at JLM and Fort Roots as well as individualized doses within secure compartments of the robot. DESCRIPTION QUANTITY Implementation fee 1 Elevator interface 4 Elevator Aethon controllers 4 Elevator Final hook up 4 Door relays 10 Annunciators 4 Wireless Nodes 19 Cable pulls 19 Pharmacy TUG 4 Pharmacy Delivery tracking software license 1 Salient Characteristics AUTOMATED TRANSPORT SYSTEM Essential physical, functional, or performance characteristics of the AUTOMATED TRANSPORT SYSTEM: Functional Characteristics: The required AUTOMATED TRANSPORT SYSTEM must: Provide safe, secure, and timely delivery of essential pharmacy products. No patient information is stored or collected by system Assigns each delivery its own unique number unrelated to patient information Provide industry 4.0 mobility Offers various modes with flexibility to meet medication delivery needs Schedule dispatch mode Touchscreen ad-hoc Multi-stop milk runs Handheld ad-hoc requests Physical Characteristics: High payload capacity = 500 lb. 10 hours intermittent charging High volume capacity = 6 cu. Ft. Must be able to be charged on 110V outlet Complete generic identification: Automated Guided Vehicle (AGV) Suggested Manufacturer Brand Name: Aethon, Inc. Model: TUG 2.5/ Equal Specifications/Salient Characteristics: Must integrate into ATS system and be self-propelled and rechargeable. Must accept several different carts types and easily exchange carts with no tools. Requires no magnetic or wire guides to be installed throughout hospital Specialized Carts Suggested Manufacturer Brand Name: Aethon, Inc./Equal Model: Pharmacy MedEx Cart or equal Specifications/Salient Characteristics: AGV specialized medicine cart must integrated into ATS system AGV pharmacy MedEx cart shall be securable to prevent theft of items within and have specialized tracking/access software for secure record keeping/audit trail of medicine loading and delivery/receipt. Software License Suggested Manufacturer Brand Name: Aethon, Inc/Equal Model: MedEx Software or equal Specifications/Salient Characteristics: Provide a secure chain of custody system that allows the pharmacy to track medication deliveries to the point of delivery and identifies the recipient via electronic signature via hardware and software. The cart shall consist of individual drawers that the pharmacy places medications that are requested/needed for specific patients. An AGV takes a cart with secure software to the correct delivery point and only the nurse or other authorized individual can access the medication using both an ID code and biometric (fingerprint). The person accessing the cart shall only allowed to remove the contents of a specific drawer. The software and cart combination shall ensure secure delivery of medications and identify who received them (electronic signature). Carts Suggested Manufacturer Brand Name: Aethon, Inc./Equal Specifications/Salient Characteristics: Transport cart designed for use with AGV. Facility Mapping Suggested Manufacturer Brand Name: Aethon, Inc. Specifications/Salient Characteristics: Virtual track or map for guidance for all medical center areas the AGVs will traverse. Allows for autonomous, safe travel, navigating environmental interfaces, routing and stops of AGVs. Elevator Controller & Interface Suggested Manufacturer Brand Name: Aethon Inc. Specifications/Salient Characteristics: Electronic control interface for wireless control of elevator cars Door Interface/Relays Suggested Manufacturer Brand Name: Aethon, Inc. Specifications/Salient Characteristics: Allows AGV to wirelessly activate automated doors. Monitor and Base Station Suggested Manufacturer Brand Name: Aethon, Inc. Specifications/Salient Characteristics: Windows 7 or greater based CPU controller and touch screen monitor for deploying and tracking AGVs. System is not connected to VA computer infrastructure. Automate Existing Doors Suggested Manufacturer Brand Name: Aethon, Inc. Specifications/Salient Characteristics: Install all necessary components to automate doors so AGV can enter and exit. Reconfigure Door Locks for Existing Logistics Doors Suggested Manufacturer Brand Name: Aethon, Inc. Specifications/Salient Characteristics: Reconfigure locks to work with automated door system Wireless Nodes Suggested Manufacturer Brand Name: Aethon, Inc. Specifications/Salient Characteristics: Hardware and software required for dedicated ATS wireless network in medical center delivery areas. Installation, wiring, testing and maintenance of wireless nodes. Annunciators Suggested Manufacturer Brand Name: Aethon, Inc. Specifications/Salient Characteristics: Delivery announcer feature for secured areas not accessible to AGVs. Installation Suggested Manufacturer Brand Name: Aethon, Inc. Specifications/Salient Characteristics: All fees, materials, and professional services to install ATS, AGVs, control and charging systems on site. Deployment training with separate sessions for users, super-users and VA maintenance staff. Deployment training session may fall outside normal business hours to accommodate evening and night staff in all deployment areas. Training Sessions Suggested Manufacturer Brand Name: Aethon, Inc. Specifications/Salient Characteristics: Fees, materials, travel and professional services to train VA staff on site, per 8-hour work day. These sessions are exclusive of training provided at deployment of AGVs, meeting the training needs of a growing workforce. Trainings may fall outside normal business hours to accommodate evening and night employees. The place of performance is at the Central Arkansas Veterans HealthCare System & John L. McClellan Memorial Veteran s Hospital 4300 W. 7th Street, Little Rock, AR 72205-5484 The North American Industry Classification System (NAICS) for this requirement is, 334111 Electronic Computer Manufacturing. Product of Service Code for this requirement is 6515 Medical and Surgical Instruments, Equipment, and Supplies and the Small Business Administration (SBA) size standard for this sector is 1250 of employees. This notice of intent is neither a formal solicitation nor a request for competitive proposals. No solicitation document is available and telephone requests will not be honored. No award will be made on the basis of unsolicited quotations or offers received in response to this notice. Any response to this notice must show clear, compelling and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this action based on this notice is solely within the discretion of the Government. All inquiries and concerns must be addressed in writing via e-mail to Diyonne Williams at
[email protected] with the following information referenced in the subject line, Notice of Intent to Sole Source 36C25619Q1192 TUG Medication Delivery Robot. A determination by the Government not to compete this proposed procurement based on the responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. All interested parties who are responsible, certified, and capable may identify their interest and may submit an offer or quotation which shall be considered by the agency no later than 5 PM Central Standard Time (CST) on July 20, 2019 to Diyonne Williams at
[email protected]. The interested parties bear full responsibility to ensure complete transmission and timely receipt.