TITLE: 65-NOTICE OF INTENT TO AWARD SOLE SOURCE SOL: 36C24220Q1101 DUE: 08/31/2020 SET ASIDE: N/A NAICS: 339950 POP STATE: Not specified AGENCY: Department of Veterans Affairs Hudson Valley Healthcare System Montrose Campus 2094 Albany Post Road Montrose, NY 10548 POC: Dayna Dickson at
[email protected] DESCRIPTION: NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT TO Staley Inc. for internal digital information displays and software for Hudson Valley VA Medical Center and eight other Hudson Valley clinics. Market research was conducted and given the scope of the contract, Staley is the only small business vendor that can provide supplies and services necessary to meet this requirement. Digital Signages for Hudson Valley Locations Description Quantity LG 55 Digital Signage Display (commercial grade) 21 Shuttle NC03U Media Player 27 Wireless keyboard & mouse 27 Chief Fusion Wall Mount 27 Surge protectors 27 Software License Activation 27 Software License 27 License Virtual Yearly Maintenance 27 Installation of displays 21 Installation of media players 27 *Equivalent products are acceptable* Installation Sites: 2094 Albany Post Rd, Montrose, NY 10548 41 Castle Point Rd, Wappingers Falls, NY 12590 Carmel VA Clinic, 1875 Route 6, Carmel, NY 10512 Eastern Duchess VA Clinic, 2881 Church St, Pine Plains, NY 12567 Goshen VA Clinic, 30 Hatfield Ln, Goshen, NY 10924 Monticello VA Clinic, 55 Sturgis Rd, Monticello, NY 12701 New City VA Clinic, 345 North Main St, New City, NY 10956 Port Jervis VA Clinic, 150 Pike St, Port Jervis, NY 12771 Poughkeepsie VA Clinic, 488 Freedom Plains Rd, Poughkeepsie, NY 12603 Scope of work: The purpose of the project is to provide digital signage to be displayed throughout the facility both campuses and all seven VA Outpatient Clinics to provide education to Veterans, visitors, and staff. The signage will be fully customizable via remote access that can be updated as often as necessary. The contractor shall provide all resources necessary to accomplish the deliverables described in the statement of work (SOW) below, except as may otherwise be specified. Brand name or equal substitute is acceptable. Provide and install a complete and functional public display digital signage system for all locations Install (1) wall mounted LED public display monitor for each of the 21 digital signage systems *There are currently six (6) TV s already installed. Those six only need media players. Contractor shall log into website and bring each sites media player online. 7 to install at Montrose 7 to install at Castle Point 7 to be installed throughout the community with 1 going in at each of the following zip codes: 10512, 12567, 10924, 12701, 10956, 12771, 12603 Unbox and test each display prior to install Install wall mounts at display location Install display brackets on displays Install displays on the wall mounts Install shuttle media player, connect network, video, and power cables Turn on and test video on all displays Test displays for video and communication Cable manage all cables on all displays Clean up area Materials, Equipment, Training: Contractor shall provide all displays, media players and video cables. Contractor shall supply all mounts, necessary screws, bolts and/or other mounting hardware for display mounting, LAN patch cables, and Velcro/cable ties for neatly dressing the cabling behind the displays. Contractor will train new users to effectively utilize the software platform as intended. Training for new users to be scheduled and completed via a web training session. Schedule of Deliverables: Line Item Quantity Delivery Date 1 Detailed PMP and briefing 1 Within 15 Calendar Days after award 2 55 commercial grade TV s and hardware for mounting 21 Within 30 Calendar Days after award 3 Media Players 27 Within 30 Calendar Days after award 4 Software and Licensing 1 Within 30 Calendar Days after award This Notice of Intent is not a request for Proposals or Quotations. No solicitation document exists, and no telephone or email inquiries will be accepted. No contract award will be made on the basis of proposals, or quotations received in response to this notice. Interested persons may identify their interest and capability to respond to the requirement and should furnish detailed data concerning their capabilities to provide services sought including pricing data and technical data sufficient enough to determine that a comparable source to the government is available. The government may consider all Expressions of Interest received prior to August 31st, 2020. A determination by the government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses to this notice must be emailed to
[email protected] and received by 12:00pm EST on August 31st, 2020. Submitters are responsible for ensuring their EOI reaches the designated contracting officer on-time.