Copier Maintenance (Canon) - Fixed Price Service Maintenance Agreement

Notice of Intent to Award a Sole Source Procurement: Department of the Treasury - Financial Management Service (FMS), Washington, DC, intends to negotiate a sole source procurement to acquire maintenance for Canon copiers (see attached listing) in use at its headquarters facilities in Washington, DC, and Hyattsville, MD. The copiers are actually owned by the government, as opposed to being leased. The maintenance is to be provided on a fixed-price, maintenance service agreement basis. This will be a simplified acquisition, with a short-term duration of 3-months, to enable immediate maintenance while a long-term procurement vehicle can be completed. The Government intends to contract this procurement directly with Canon Business Solutions. This is a simplified acquisition with an estimated value of $ 65,000. This is not a request for quote/proposal and there is no solicitation available. The Government intends to negotiate and award with only one source under the authority of FAR 13.501(a). Any responses received as a result of this notice of intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes. Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, business size and a statement regarding capability to provide the specified maintenance. Written certification of qualification as an authorized (by Canon) maintenance provider for the subject copiers, on a fixed-price maintenance agreement basis, will be required. Submittals lacking this written certification will not be considered in any way. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein, at a cost significantly more advantageous than the contractor named above, and demonstrates the ability to assume maintenance without reissuance of a maintainability certification by the previous maintenance provider (Canon Business Solutions). A determination by the Contracting Officer not to compete this proposed action based on the responses to this notice is solely within the discretion of the Contracting Officer. All responses must be addressed in writing to the attention of: Mark Jefferson, Contract Specialist, Financial Management Service, 401 14th Street – Room 457E, SW, Washington, DC 20227. Facsimile number is (202) 874-7275. Electronic submittals of line cards, capabilities statements, or other electronic mail submittals will not be accepted.