Solicitation Notice for Sole Source Requirement – KDDVA9RV106 Title of Requirement: 1099 PRO SOFTWARE Issue Date: September 30, 2008 Issued by: Point of Contact: Estella Claytor DFAS Contract Services Directorate 3990 E. Broad Street Bldg. 21, Room 2B218 Columbus, OH 43213-1152 Telephone Number: (614) 693-0118 Facsimile Number: (614) 693-5674 Email Address:
[email protected] Furnish quotes to this POC on or before the closing time/date of 3:00 p.m. 10/3/08 . Facsimile and e-mail quotes are acceptable and preferred. The contract type is: Firm Fixed Price The NAICS code is: 423430 Computer and Computer Peripheral Equipment and Software Merchant Wholesalers The Small Business Size Standard is: 100 1. Description: This is a notice for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This will be a sole-source acquisition is in accordance with FAR 13.5 Test Program for Certain Commercial Items (Feb 2008). This announcement constitutes the only notice publicizing the sole-source acquisition for 1099 Pro and W2 software. Software: 1099 Pro Enterprise Multiuser Software, Additional transactions, Item No. E-07-AT Description - 1099 Pro 2008 Enterprise - Additional transactions (per 1,000) Qty 245 Item No. E-07-MU Description - 1099 Pro 2008 Enterprise - Multi-User Unlimited with Mag & Upld/5K Trans limit This requirement is for one base year and two option years to be exercised at the discretion of the Government. Three actual software CD copies required at no additional cost. The Government intends to include the following FAR, DFARS, and DFAS Clauses and Provisions to include any addenda, either by reference or in full text in the resulting award and are not all inclusive: The FAR and DFARS clauses may be accessed in full text at http://farsite.hill.af.mil/ The provision at 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition FAR 52.212-2, Evaluation—Commercial Items, is applicable. Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial items, with their offer. The clause at 52.212-4, Contract Terms and Conditions—Commercial Items, and clause 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items, applies to this acquisition. 2. Location of Work to be Performed: Defense Finance and Accounting Service (DFAS), Columbus, Ohio. 3. Anticipated Period of Performance or Delivery Schedule: December 2008 through December 2009 and includes two option years that will be exercised at the discretion of the Government. Rationale for Sole Source Determination: 1099 PRO and W-2 Pro software is currently implemented at DFAS and in use since 2007. This new requirement will allow 2008 transactions and upgrades. The new version will provide additional functionality and a smooth transition. Lastly, a recompete would result in duplication of cost that could not be recovered through competition. 1099 Pro Enterprise/W2 Pro software is the only software capable of meeting the Agency’s needs. 1099 Pro/W2 Pro is capable of handling over 1 million transactions and DFAS currently has 250K 1099 transactions and 130K W2 transactions. They are the only vendor that has the capability to systemically generate an IRS W-9 it to a contractor/vendor and track and monitor the responses. They are the only vendor that has a systemic process to prepare a file that can be sent to the IRS for TIN matching. They offer an automated IRS form 941 and the ability to prepare W2cs, Cancelled Debt corrections. Their software program also has operational capabilities that are easier to use and navigate than other vendors. They have an online tutorial and documented procedure manuals. They have a “service bureau” that can provide immediate assistance to the user of the software at no additional cost. They, upon request, will make modifications to the program to meet an explicit need to ensure data is captured, sorted, and processed accurately and timely. Additionally, because of this on-going effort a base year and two options have been recommended.