SPECIAL NOTICE: INTENT TO SOLE SOURCE The VA Western New York Healthcare System, located at 3495 Bailey Avenue, Building 20, Buffalo NY 14215 intends to negotiate on a sole source basis with Steris Corporation for the procurement of a Basil 4700 Cage and Rack Washer and additions (see below). In order to keep construction and installation costs to a minimum, the Basil 4700 series is being procured as it covers the same footprint as the existing (older) Basil 4000 series cage and rack washer currently on site. For this reason, models or types that represent close specifications and/or dimensions may not be considered as they may not fit the locations physical space parameters This notice of intent is not a request for competitive proposals; however, any responsible source who believes it is capable of meeting the requirement may submit a capability statement to the contracting office no later than Monday, 1/23/17, Noon EST. Interest/capability statements may be sent to Linda Buccigrossi at
[email protected]. No telephone responses will be accepted. A determination not to compete the proposed requirement based upon the responses to this notice is solely within the discretion of the Government. Deliver Period of Contract: 1/31/17 to 4/15/17 Type of Contract: Firm Fixed Price STATEMENT OF NEED: Item Equipment # Description Quantity 1 WR32243 Basil 4700 Cage and Rack Washer 1 2 WS250049 Drain Discharge cool down system, side tank, temperature guarantee 1 3 WS250022 Non-recirculating final rinse 1 4 WS250052 pH neutralization, detergent monitoring system 1 5 WS250015 Exhaust fan 1 6 WS250049 Printer-integral record cycle program, in-process performance data 1 7 WA02040 Cage Wash Cart (was 72 standard mouse cages (7 ½ x 11 ½ x 5 or 48 standard rat cages (10 ½ x 19 x 8 . For use with Basil 4000 & 9000 Series and 5700LSR 1 8 WA02020 Cage Bottle Washing Cart 1 Additional needs with the purchase of the Basil 4700 Cage and Rack Washer include: De-installation and disposal of the current on site Pit Cage Washer Basil 4200, 4600, 4700. Vendor must be responsible for full removal and disposal with-in (5) working days prior to installation of new system. Once full installation is accomplished vendor will provide full service operational check testing, operational demonstrations and facility training for staff personnel Requirements The Basil 4700 Cage and Rack Washer has an automatic self-cleaning screen (in the recirculation system) which filters all solutions during any phase, and automatically flushes debris to the building drain when solutions are drained. Modular construction allows disassembly of washer into sections to facilitate entry into an existing building. Cabinet sections are flanged for bolted construction, with formed channels across the joints to prevent leakage. It has an oscillating jet system consists of machined jets mounted on four spray trees suspended from an oscillating carriage. Carriage drive unit operates in conjunction with the programmed cycle and is equipped with a safety clutch to prevent the oscillating carriage from damaging items being washed. Recirculated water temperature guarantee maintains all recirculated wash and rinse water temperatures for each cycle. An automatic damper, for vertical connection to exhaust vent system, is partially open during washer operation and fully open during exhaust phase. Control system monitors and automatically controls all process operations and functions. Control can retain up to 12 processing cycles in memory, programmed and named according to Customer preferences. Cycle phase times, temperatures, and other key process parameters are programmable. Once a cycle is started, the programmed cycle values are locked in and cannot be changed until cycle is complete. The control system consists of an Allen-Bradley CompactLogix 1 Programmable Logic Controller (PLC) with Panel View Plus 600 color operator interface(s). The system can be connected to an integral optional printer to record process parameters, or to an external printer. An Ethernet port is available for remote monitoring and troubleshooting. Service mode is accessible through the main control panel for service and maintenance purposes. Security access code requires entry of a four digit access code to change cycle values. Two 23W fluorescent lights are provided to illuminate the wash chamber. Acid detergent system. An acid wash phase can be programmed to occur following the alkaline wash phase. During the acid wash phase, hot water fills the chamber sump and acid detergent is injected by the supplied peristaltic pump. The detergent pump includes a pickup tube and 50 (15m) of tubing. After acid recirculation has ended, cycle may be programmed to allow acid to work for up to 99:59 minutes; solution is then pumped through the jet system. At the end of the phase, water is sent to the drain. All components and piping in contact with the acid solution are stainless steel. The Basil 4700 is also equipped with a feeder bottle washing system. The washer is equipped with an automatic coupling in the washer floor to divert recirculated solutions through a bottle washing cart. The washer is equipped with a cold water inlet valve integral with the drain line. Cold water is added to the effluent as it is sent to drain. Double door interlock system prevents load-end and unload-end doors from being opened at the same time, reducing the risk of cross-contamination. When one door is opened, the other door locks by an air-actuated piston. When both doors are shut, both pistons open to allow door safety latch operation. In case of power loss, pistons fail in the open position. Automatic timed injection of alkaline detergent into the chamber sump during alkaline wash phase. Includes liquid detergent injection pump, detergent pickup tube, 50 (15 m) tubing. Automatic neutralizer injection system provides timed, direct injection of neutralizer into the chamber sump after the Acid/Alkaline wash phase to neutralize the acid/alkaline wash solution. Wash solution and neutralizer recirculate through the jet system after the Acid/Alkaline wash phase and prior to draining. Includes liquid detergent injection pump, detergent pickup tube, and 50 (15.24 m) of tubing. Basil Model 4700 Cage and Rack Washer features 12 programmable cycles. Each cycle can be programmed with the following phases: PRE-WASH (0-99:59 minutes) water remaining in chamber sump from final rinse of previous cycle or fresh incoming water is recirculated through jet system under pump pressure. On completion, water is sent to the drain. WASH (0-49:59 minutes; ambient 185°F [85°C]) hot water fills the sump and is pumped through the jet system. Detergent is added from the detergent injection pump. At the end of the phase the detergent solution is sent to the drain. FIRST RINSE (0-49:59 minutes; ambient 185°F [85°C]): hot water fills chamber sump and is recirculated through jet system under pump pressure. At the end of the phase, recirculated water is sent to the drain. SECOND RINSE (0-49:59 minutes; ambient 185°F [85°C]) hot water fills chamber sump and is recirculated through jet system under pump pressure. At the end of the phase, recirculated water is sent to the drain. FINAL RINSE (0-49:59 minutes; ambient 185°F [85°C]) same as first rinse, except at the end of phase, water may be retained in chamber sump for use as pre-wash water in next load. EXHAUST washer stands idle until residual vapors are removed. Safety Features (in accordance with AAALAC Guidance): Door open safety feature automatically stops washer operation if doors are opened during cycle. To resume operation, doors must be closed, alarm acknowledged, and START CYCLE button pressed. Two red safety cables inside wash chamber (one on each side) immediately stop washer operation if either one is pulled. To resume operation, alarm must be acknowledged and START CYCLE button pressed. Doors are equipped with spring-loaded, explosion-relief type safety latches that readily open when pushed from inside chamber. Emergency stop button(s). Washer is equipped with an external emergency stop pushbutton at each end that automatically stops operation of washer when pressed. Once the equipment has been delivered to the VA receiving department and has been cleared, VA Western New York Healthcare System staff will deliver it to the basement Building 20