Commercial Fuel Vehicle Services

This is a Request for Information (RFI) only. It seeks information from business sources that can provide commercial fuel vehicle services. No solicitation is being issued at this time. The amount of information for publication at this time is limited. This notice is also issued for the purpose of market research in accordance with Federal Acquisition Regulation (FAR) Part 10. The Defense Logistics Agency (DLA) Energy seeks business sources to perform commercial fuel vehicle services at the following Naval Air Stations (NAS) within the United States: NAS PAXTUENT RIVER, MD NAS KINGS BAY, GA NAS CORPUS CHRISTI, TX NAS DALLAS/FT WORTH, TX NAS KINGSVILLE, TX NAS EL CENTRO, CA NAS PENSACOLA, FL NAS KEY WEST, FL NAS MERIDAN, MS NAS FALLON, NV NB CORONADO, CA NAS WHIDBEY, WA MCAS PENDLETON, CA MCB PENDLETON, CA MCB QUANTICO, VA NORFOLK AREA, VA NB VENTURA, CA NAS CHINA LAKE, CA 29 PALMS, CA MCAS YUMA, AZ Commercial Fuel Vehicle Services: 1) Refueler/Defueler Trucks General The refuelers/defuelers shall be of commercial type configured to meet the performance requirements as listed in NFPA 407, Standards for Aircraft Fuel Servicing and NAVAIR 00-80T-109, Aircraft Refueling NATOPS Manual, Chapter 11. The NAVAIR 00-80T-109, Aircraft Refueling NATOPS Manual will take precedence over other specifications. Regardless of truck configuration, all hoses and connections shall be located on the left or drivers side of the vehicle. Dedicated defuel trucks must meet the requirements of NAVAIR and will not be used as a used oil collector. Cargo Tank Capacity Cargo tank capacity should be a minimum of 5,000 gallons but not exceed a max of 8,000 gallons for on base aviation refueling/defueling. Cargo tanks provided for off base aviation refueling/defueling shall have a capacity of between 2,000 and 5,000 gallons (for maneuverability). Equipment required for use or travel off station shall be properly licensed or permitted and loaded to comply with all federal, state, and local highway/road use laws, regulations, and code. Refuelers configured with permanently installed tank- to-tractor/tractor-to-tank product transfer or, "belly hoses," will not be considered for use under this contract. Ship Refueler Vehicles Contractor provided vehicles will be designated for ship refueling services where applicable. These refuelers shall have the required storage compartments for additional hoses as stated in paragraphs Hoses through Hose Storage below. Defueler and Tank Capacity A stand-alone, dedicated Defuel Truck shall be provided with a minimum tank capacity of 5,000 gallons. The Defuel Truck shall be of commercial type and meet the requirements delineated in the General paragraph under Refueler/Defueler Trucks. This Defuel Truck shall be used to defuel JP8 or JP5 from aircraft and either re-issuing it to the aircraft or returning the fuel to the defuel tank located at bulk storage. Overfill Protection Each cargo tank shall be equipped with an overfill protection device, system or equipment compatible with each NAS fillstand. The system shall stop the flow of product to the cargo tank completely at the designated full tank level. Defueling Each refueler shall be capable of defueling at 50 GPM at ground level. The defuel connection (stub) shall consist of a 1½ inch quick disconnect adapter (male fitting) and dust cap, a line strainer assembly configured to strain incoming product, and control valve that isolates the strainer and defuel connection. The strainer screen shall be readily removable for cleaning and inspection without interference with or removal of other components. Flow Control A calibrated pump pressure gauge, differential gauges, and a throttle mechanism that can be set or locked in position shall be centrally mounted outside the truck cab so they can be read/operated from the equipment operator's position. The pump pressure gauge shall be marked to indicate maximum servicing/operating range. It and all other gauges shall be clearly labeled as to their function. All controls shall be illuminated by a panel/frame mounted lighting system. Pump Performance Unless otherwise specified, refuelers shall be capable of dispensing product at a variable rate of 0 to 100 GPM through a 1½ inch fuel servicing hose and a 1½ inch over-wing nozzle and 0 to 300 GPM through a 2 inch fuel servicing hose as measured at the truck meter when connected and returning product to the equipment bottom loading or recirculation point. Hoses Unless otherwise specified, refuelers shall be configured with two hoses, a 1½ inch over-wing hose, and a 2 inch under-wing hose. Hoses on the refueler/defueler trucks shall be in accordance with NATOPS 00- 80T-109. Additional Hoses Refueling vehicles designated to provide ship refueling services where applicable must be capable of refueling vessels at a distance of 100 feet and must have storage on the refueler for additional hoses. Hose Storage Hose storage in the form of troughs, platforms, or hose reels shall be provided for all hoses. Hoses shall be stored and not hung from the tank or frame while the vehicle is traveling to/from parking lot, aircraft, or any location. The hose storage arrangement shall be such that no sharp bends or kinks occur while hoses are stored. Additional Hose Storage Refueling vehicles designated to provide ship refueling services will have an additional 50 feet of hose and storage which will provide protection from the environment due to the limited use of the hose. Meter Refuelers shall be equipped with positive displacement, temperature-compensating meters sized to meet the flow rates. The Contractor shall calibrate or have calibrated by a certified agent each meter semi- annually, after maintenance/servicing, when suspected of being out of tolerance, or when the meter has been damaged. The Contractor shall mark each meter to indicate the date of calibration, and shall establish a system of records to validate calibration date markings. Nozzle(s) Depending on the type of aircraft requiring service, three types of nozzles may be used; single point nozzle, over-wing (gravity) nozzle, or the closed circuit refueling (CCR) nozzle may be installed and used. Unless stated otherwise, refuelers shall normally be configured with a single point nozzle and over-wing type nozzle. Nozzles shall be capped when not in use. Swivels and Hose Couplings Except as noted throughout this specification, couplings/connections shall be of the permanent, threaded type. Camlock Fittings and Hose couplings For ship fueling evolutions only, camlock fittings and drybreak/quick disconnect couplings are required to add additional hose as needed to conduct ship fueling operations. Camlock fittings shall provide for a spill free disconnect upon completion of the evolution and shall be similar to Kamvalok 1700DL Series, and compatible to the ships connection. Deadman Controls Refuelers shall be equipped with a hand held dead-man control with a connecting hose/cable installed in such a manner that it can be stored on a reel or removed and stowed when not in use. The dead-man control hose/cable, located/mounted at the unit control panel, shall be of sufficient length that the operator can reach and monitor all controls. Static Bonding Cables A static bonding cable shall be installed on a rewind reel with cable guide. The overall length of the static bonding cable shall be 50 feet or the length of the longest hose being used, whichever is greater. The cable shall be of stranded steel (galvanized or stainless) wire rope 3/32-inch in diameter coated with a petroleum- resistant plastic containing light sensitive dye. The cable shall terminate with a heavy-duty clip. 2) Ground Fuel Delivery Trucks General The Contractor shall provide ground fuel delivery trucks (single or multiple compartment tank trucks) capable of issuing and defueling ground fuels. Design and construction of new ground fuel trucks shall be such that the cargo tank meets NFPA 385, Standard for Tank Vehicles for Flammable and Combustible Liquids. In those states and administrative regions requiring it, Stage I and II vapor recovery systems shall be installed on units/systems designated to handle automotive gasoline (all grades). Cargo Tank(s) The Contractor shall provide one (1) motor tank delivery truck having a minimum capacity of 2,000 gallons. The cargo tank(s) shall be a dual product, 2,000-gallon tank truck with the appropriate expansion space. Overfill Protection Each cargo tank shall be equipped with an overfill protection device, system or equipment compatible with NAS fillstands. All trucks shall be equipped with an overfill protection system that is integral to the refueler. That system shall stop the flow of product to the cargo tank completely at the designated full tank level. Low Point Drain(s) The cargo tank(s) shall be configured with an internal self-closing stop-valve at the lowest point(s) of the cargo tank to facilitate low point/complete draining of the tank. Piping For ground fuel trucks, system piping may be configured so that product is drawn from (issued) and returned to (fill or defuel) a common point/valve. Bottom Loading Connection(s) Ground fuel delivery trucks shall be configured for bottom loading at a minimum of 100 GPM. The type bottom-loading adapter will be determined by the grade or class of products to be loaded. Defueling Ground fuel delivery trucks shall be capable of defueling the product at a minimum of 25 GPM. Product shall re-enter the tank via the piping system versus the tank top manhole. The defuel connection shall be a 1½ inch quick disconnect adapter and dust cover and control valve mounted at or near the defuel connection for jet fuel or a dry disconnect adapter assembly. A line strainer, the screen of which shall be readily removable for cleaning and inspection without interference with or removal of other components, shall be mounted at the control valve/dry disconnect adapter. All controls, valve(s) and hose connection(s) shall be accessible/operable from ground level. Clutch/PTO controls (inside the cab) and an adjustable throttle control device shall be centrally mounted outside the truck cab so they can be operated from the outside operator position. Performance Ground fuel trucks shall be capable of dispensing product at a variable rate of 0 to 25 GPM. Meters Positive displacement meter(s) with gallon and one-tenth gallon registers shall be installed for each product dispensed. The Contractor shall calibrate or have calibrated by a certified agent each meter as required; after maintenance/servicing, when suspected of being out of tolerance, or when the meter has been damaged. The Contractor shall mark each meter to indicate the date of calibration, and shall establish a system of records to validate calibration date markings. Automated Data Collection (Scanners) In addition to the above meter(s), ground fuel servicing trucks shall be configured with an automated data collection system compatible with current AFFS systems where applicable. The unit/system shall be configured and maintained to control and store transactions for the grades of fuel dispensed. The Government will provide the unit/system to which the truck transactions will be downloaded. Hose(s) 50 feet by 1 inch commercial fuel hoses compatible with the specific grades of fuel to be handled shall be provided. Truck's dispensing DSS shall be equipped with 125 feet by 1¼ inch hose. Hose End Fittings Hose end fittings, i.e., nozzles, tubes, drum thieves, cut hard/soft hose, and any other apparatus as may be required to connect to and defuel the equipment and facilities assigned shall be provided by the Contractor. Hose Storage Hose storage in the form of troughs, platforms, or hose reels shall be provided for all hoses. Hoses shall not be hung from the tank or frame. The hose storage arrangement shall be such that no sharp bends or kinks occur while hoses are stored. Hoses shall remain stowed when the vehicle is traveling over rough roads. Nozzle(s) Commercial over-wing or service station type fuel nozzles sized to the hose installed and compatible with the specific fuel to be dispensed shall be provided. Ground fuel nozzle ends shall be covered or capped when stowed to prevent contaminates from entering them. Swivels and Hose Couplings All swivels and couplings used within the fuel system shall be the greaseless type; however, a light, hand application of grease, non-soluble in petroleum, to bearing races and bearing surfaces, is acceptable. Except as noted throughout this specification, couplings/connections shall be of the permanent, threaded type. 3) Utility Vehicles General The Contractor shall provide utility vehicle(s) in support of performance requirements, administrative functions, and general logistics tasks. Utility vehicles shall be commercial vehicles, such as pickup or van type to be used by the Contractor or other personnel within the Contractor organization. Utility vehicles shall be marked with the company logo. Spill Kits Each utility vehicle furnished shall be equipped with a well-marked and readily identifiable 10-gallon spill cleanup/remediation kit that is protected from the environment but readily available to the vehicle operator. The NAICS Code is 484220 and the threshold for Small Businesses is $27.5 million in annual receipts. Interested parties should submit information to the following areas in their capability statements: 1. Company Profile 2. Capability of providing qualified and experienced personnel, with appropriate clearances, if required. 3. Past Performance 4. Do you anticipate any type of teaming arrangement for this requirement? If yes, please address what kind of arrangement and what percentage of work, types(s) of service would you perform. 5. Does your company have experience with Service Contract Act of 1965 covered contracts? Does your company have experience with Collective Bargaining Agreements (CBAs)? Please explain any experience your company has had with labor unions. 6. What realistic phase-in period would you require to commence performance with personnel, equipment, and materials? Information provided by industry to the Government as result of this notice is voluntary. The Government will not pay for any information submitted in response to this RFI. All responses to this notice are to be submitted by 3:00 PM local Fort Belvoir, VA, time on February 12, 2016. Capability Statements can be submitted to Alex Cano via [email protected].