SPECIAL NOTICE – DTMO CERTIFICATION This special notice is NOT a SOLICITATION/REQUEST FOR PROPOSALS. PROPOSALS WILL NOT BE ACCEPTED. This notice is for information purposes only to inform industry of the DTMO Certification requirement associated with the upcoming Joint Base San Antonio transportation need as described below. Nature and scope of upcoming JBSA acquisition: The 502d Contracting Squadron (502 CONS) located at Joint Base San Antonio – Randolph expects to post a solicitation on or about January 2021 to obtain mass transit bus services in support of directed student transportation needs for the JBSA Lackland (LAK) and Fort Sam Houston (FSH), TX area footprint which includes Medina Annex, Camp Bullis and surrounding areas. The potential scope of the requirement will require the contractor to provide all nonpersonal services as well as all vehicles in sufficient numbers, to accomplish the work described in the PWS. An excerpt of the scope is provided here for consideration and will include undisrupted bus service based on the Government’s weekly schedule and add-on/change requirements at JBSA-LAK and JBSA-FSH as detailed in this PWS. Bus service is based on customer requirements and total workload can fluctuate +/- 15% from the Government estimated quantities and overall cost over the life of the contract. Contractor will be expected to provide efficient 44 passenger school bus type buses with digital marques with lettering that is a minimum of 2 ½” in height and provide at least 18 characters in accordance with PWS. All buses will be equipped with GPS devises and monitoring services and customer App as described in the PWS. Operators shall be licensed in Texas with a minimum Class B commercial driver’s license (CDL) with a passenger (P) endorsement. The contractor shall dispatch and operate buses within the local area (NTE) 125 one-way miles from dispatched location. The contractor shall operate twenty-four (24) hours a day, seven (7) days a week, and be at dispatch location not later than (NLT) 30 minutes prior to first scheduled run of every day and departing no earlier than the completion of the last run of the day. The Government may, on occasion allow buses to dispatched from JBSA-LAK to JBSA-FSH for limited runs where the Government has determined it to be more advantageous to absorb the additional mileage to avoid staffing FSH after normal business hours/weekends and Federal holidays. The contractor is expected to utilize the shortest routes possible during all trips unless a deviation must be taken due to traffic/road closures at which point the contractor shall document the reason on the completed Weekly Trip Schedule (WTS) for review by the Contracting Officer Representative (COR). At the Government’s discretion buses may be directed to remain with the passengers until they are ready to return if it is more advantageous than making a second trip to pick them up. The contractor will ensure cleanliness of buses and government facilities. DTMO CERTIFICATION DETAILS Department of Defense (DoD) Bus, Van & Limo Carriers, Defense Travel Management Office (DTMO) sets forth certification requirements for carriers performing transportation services on DoD Installations. As a result of the DTMO certification requirement, when 502 CONS issues the solicitation for JBSA Bus Transportation Services, potential offerors will be required to be DTMO certified at the time of proposal submission in order to be eligible for award. Interested carriers ( both Prime Contractors and Subcontractors ) are highly encouraged to contact the DTMO early enough to inquire about the process and timeline(s) for certification using the following link: www.defensetravel.dod.mil . To reiterate , in order for offerors to be considered for award, offerors must be DTMO certified at the time of proposal submission in accordance with the Defense Travel Management Office (DTMO) guide certification. See DoD Bus Agreement five (5) on link below outlining the requirements a carrier must meet in order to participate in the DoD Bus Program. https://www.defensetravel.dod.mil/Docs/DoD_Bus_Program_Agreement_5.pdf . DTMO process is not controlled by JBSA or 502 CONS and therefore this office is unable to answer any questions regarding the certification process. Additionally, interested carriers are also encouraged to access the TXDOT requirements: https://www.txdmv.gov/motor-carriers and the Federal Motor Carrier Safety Commercial Motor Vehicle (CMV) Operation and safety for certifications that may be required. https://www.fmcsa.dot.gov. Further, Bus operators shall be licensed in Texas with a minimum Class B Commercial Driver’s License (CDL) with the appropriate passenger (P) endorsements, and be able to pass a basic background check which is conducted to obtain their base pass. https://www.dps.texas.gov/DriverLicense/CommercialLicense.htm This special notice is NOT a REQUEST FOR PROPOSAL. It is for information purposes only to inform the market of the DTMO requirement prior to issuance of a Solicitation/Request for Proposal. This Notice does not constitute a commitment by the United States Government to contract for any supply or service. The 502d CONS will not entertain solicitation related questions or accept proposals as we are not soliciting at this time. Point of contact for this action is Contract Specialist – Ms. Ines Corbett:
[email protected] Contracting Office Address: 502 CONS/JKCA 395 B Street West STE 2 JBSA Randolph TX 78150-4545
[email protected]